Rooms with special scheduling policies

Viking Theater (in priority order)

  • Campus sponsored events that require technological support
  • Campus sponsored events that do not require technological support
  • Others.

Heritage Room

  • The Heritage Room will be designated an experimental Faculty/Staff/Emeriti community space from February 9 through May 22, 2015 between 9am and 3pm.
  • Meals or food are permitted; is expected that users remove their own refuse.
  • It is also only available for special events/receptions/etc., with approval from the Buntrock Commons Director.
  • All requests should be submitted through the R25 Scheduling Program. Such requests, upon review, may take precedence over daily community space.
  • Users are expected to check the schedule posted outside the room for any scheduling anomalies.

Norway Room

  • Is only available for special events/receptions/etc. with approval from the Buntrock Commons Director. All requests should be submitted through the R25 Scheduling Program.
  • Caf tray use is prohibited

Fireside Lounge

  • The Fireside Lounge is not reservable. It is a gathering space for all current St. Olaf students. Collection boxes are allowed.

Stav Hall (student dining)

  • This space may not be reserved for non-college related banquets during the academic year.

Trollhaugen (Kings’ Room West)

  • Dining reservations for regular meals are made directly with Food Service.
  • This space may be reserved for dining when it is not open for regular meal service.
  • Official St. Olaf functions will take priority over public dining, e.g., Commencement, Christmas Festival, and Board of Regents meetings.
  • The space may be reserved for non-dining meetings only if no other space is available. The fee policy will apply.

Valhalla Room (Kings’ Room North)

  • This space may be reserved for dining when it is not open for regular meal service.
  • Official St. Olaf functions will take priority over public dining, e.g., Commencement, Christmas Festival.
  • The space may be reserved for non-dining meetings only if no other space is available. The fee policy will apply.

David E. Johnson Boardroom (In order of priority)

  • Board of Regents meetings of whole and sub-groups.
  • Student Senate meetings.
  • Other periodic St. Olaf meetings.

Meeting rooms 220, 221, and 222

  • Mealtime scheduling will take priority over non-meal scheduling. Priority for use of these rooms is as follows:
    • Academically based dining meetings involving students.
    • Academically based dining meetings involving other St. Olaf groups.
    • Recognized student organizations and departments.
    • Other small groups such as non-profit community groups that meet regularly for meetings. The fee policy will apply.
  • Groups may schedule a room for no more than one meeting per week.
  • Rooms may be booked by the year but the group leader has the responsibility to notify the Scheduling Office when the room will not be used.
  • Groups requiring additional meeting times must wait until all other groups have had an opportunity to schedule regular meeting times.
  • Off-campus groups may schedule regular meeting times only after St. Olaf groups have established regular meeting times. The fee policy will apply.
  • The rooms may be reserved during the summer and during non-mealtime hours.