Rooms with special scheduling policies

Viking Theater (in priority order)

  • Campus sponsored events that require technological support
  • Campus sponsored events that do not require technological support
  • Others.

Norway and Heritage Rooms

  • Scheduling for this space will be made through the scheduling office.
  •  Activities which support special chapel events.
  • Administrative events hosting special guests.
  • It is not available for outside groups or scheduled meetings.

The Crossroads Lounge

  • Special St. Olaf events during the academic year.
  • During the summer and when classes are not in session, the space may be reserved for special, non-campus events and a special user fee may apply.

Stav Hall (student dining)

  • This space may not be reserved for non-college related banquets during the academic year

Trollhaugen (Kings’ Room West)

  • Dining reservations for regular meals are made directly with Food Service.
  • This space may be reserved for dining when it is not open for regular meal service.
  • Official St. Olaf functions will take priority over public dining, e.g., Commencement, Christmas Festival, and Board of Regents meetings.
  • The space may be reserved for non-dining meetings only if no other space is available. The fee policy will apply.

Valhalla Room (Kings’ Room North)

  • This space may be reserved for dining when it is not open for regular meal service.
  • Official St. Olaf functions will take priority over public dining, e.g., Commencement, Christmas Festival.
  • The space may be reserved for non-dining meetings only if no other space is available. The fee policy will apply.

David E. Johnson Boardroom (In order of priority)

  • Scheduling will be through the Buntrock Office.
  • Board of Regents meetings of whole and sub-groups.
  • Student Senate meetings
  • Other periodic St. Olaf meetings

Meeting rooms 220, 221, and 222

  • Mealtime scheduling will take priority over non-meal scheduling. Priority for use of these rooms is as follows:
    • Academically based dining meetings involving students.
    • Academically based dining meetings involving other St. Olaf groups.
    • Other small groups such as non-profit community groups that meet regularly for breakfast meetings. The fee policy will apply.
  • Groups may schedule a room for no more than one meeting per week. Rooms may be booked by the year but the group leader has the responsibility to notify the Scheduling Office when the room will not be used.
  • Groups requiring additional meeting times must wait until all other groups have had an opportunity to schedule regular meeting times.
  • Off-campus groups may schedule regular meeting times only after St. Olaf groups have established regular meeting times. The fee policy will apply.
  • Others may reserve the rooms for dining when available.
  • The rooms may be reserved during the summer and during non-mealtime hours.