The St. Olaf facilities department has locksmiths on staff who are charged with maintaining the electronic entry and lock and key systems for the campus. This is a huge job as there are thousands of doors on the campus. The beginning of each academic year is particularly stressful as many new people join us each year, and all need to have reliable access to certain areas.
Key Control at St. Olaf
We make our best efforts to keep students, faculty, and staff, secure in the St. Olaf environment, but we depend on each of you to help. Generally, we try to issue only the keys that any individual needs in order to minimize the damage if keys are lost. If a building or floor master is lost many doors need to be re-keyed to ensure security. For this reason, you may be asked to carry a building entry key, as well as a key for your office or suite, and perhaps another for shared department spaces.
In order to make key ordering more seamless, we have setup a web-based Key Requisition form that goes directly to the locksmith. Please enter all information that is requested so that we can fulfill your request as quickly as possible.
One of the most difficult tasks is keeping track of who has access to what. It is true that several years ago, it was common for building master keys to be issued to almost anyone who requested them. These keys provide the holder access to all offices and other spaces, and it simply becomes too difficult to know where to look if problems are occurring. We are working to build a database that relates keys held to individuals and this information is quite helpful if keys are lost or stolen. When new people come into departments, keys are often passed from the person leaving to the new one and we start to lose track of where the keys are.
In order to facilitate getting the right keys in right hands, we have set-up a Key Transfer form also. By filling out this form and telling us who is presently holding keys that had been assigned to someone that has left the college, we can eliminate several steps. We no longer have to worry about collecting and re-issuing keys, and the transfer can happen at the department level. When the locksmith receives the Key Transfer form, he can complete the documentation and the database continues to be helpful.