Online Proposal Clearance Form

According to the St. Olaf College Faculty Handbook:

St. Olaf College strongly encourages faculty to seek funding from government agencies and private foundations for support of their professional development and for the enrichment of the academic program of the college. Proposals prepared in the name of, or on behalf of, the college, or proposals that require any resources, commitments, or involvement on the part of the college must be authorized prior to submission.

St. Olaf College Proposal Clearance Form

This online form ensures that St. Olaf College leaders weigh carefully and commit wholeheartedly to the project you propose. Please complete this form, attach a current version of your Proposal Narrative and Budget (these can be drafts), and submit the form at least two weeks before the proposal due date.

Please note that additional questions may appear as you select responses in order to collect more specific information.

If you need assistance with this form, please contact GFCR.
About You
Principal Investigator / Project Director (Primary Contact)*
Additional Principal Investigators or Project Directors
Name E-mail Address
If you are a faculty member, which career timeframe best describes you?
- Early-career faculty
- Mid-career faculty
- Senior faculty
- I am not a faculty member
If you are a faculty member, what is your category of appointment?
- Tenured
- Tenure-track
- Non-tenure/tenure track (NTT)
- Teaching specialist
Department Chair / Supervisor*
If you are the Department Chair / Supervisor, or do not have one, please select yourself.
Associate Dean / Division VP*
If you are the Associate Dean / Division VP, or do not have one, please select yourself.
About Your Grant Project
Grant Proposal Deadline*
MM slash DD slash YYYY
Title of Project*
Proposed project period start date*
Proposed end date*
Synopsis of Project / Research*
(Please describe the project in one paragraph.)
Proposal (Draft)*
Max. file size: 54 MB.
Please upload your current draft. This does not need to be your finished proposal so that you may start the process of gathering approval prior to finalizing your proposal.
Funding Source (and amount sought)*
Funding Source Approximate Amount Sought

Please complete a separate clearance form for each funder.
Project Budget (Draft)*
Complete and attach a projected budget form (Excel or Word document).
Max. file size: 54 MB.
Project Budget Inclusions
Check if your proposal includes:
- Subcontract(s) with St. Olaf as the Lead Institution
- Another Institution as Proposal Lead
- International Scholars
- Student International Travel
Names of Subcontract Institution(s)*
Name of Lead Institution*
How does the proposed project advance the mission and goals of St. Olaf College?*
If relevant, please also elaborate on how project activities/components support the College's anti-racism and DEI goals (e.g., 100 of 300 students to be served by the grant are BIPOC students).
Additional Information
Grant Match Fund [including Student Housing], Department Budget, General Operating Budget, etc. Note these sources on appropriate lines of the budget sheet.
Are you seeking Institutional Funds for this project?*
For example: matching funds, streaming/AV assistance
- Yes
- No
Institutional Funds Lawson Account Number
Are you seeking Departmental Funds for this project?*
- Yes
- No
For example: food/refreshments separate from a conference, AAA assistance, department travel funds
Departmental Funds Lawson Account Number
Are you seeking CURI Funds for this project?*
- Yes
- No
CURI Funds Lawson Account Number
Are you seeking Course Replacement/Releases from your department to replace you?*
- Yes
- No
Will this project create a New Position to be funded by the grant?*
- Yes
- No
Job Title(s)*
List the job title for each new position created, one per line.
Job Descriptions*
Attach all job descriptions for newly created jobs.
Drop files here or

Max. file size: 54 MB.
Do the newly created jobs include staff or faculty positions?*
- Staff
- Faculty
- Both
Does the funder require matching funds?*
- Yes
- No
If so, please discuss additional fundraising with GFCR and Development.
Are computing equipment or services required?*
- None needed, we have what we need
- Standard computer issued to user(s)
- More computing equipment, services, licenses, or other technologies will be required
Please specify the additional computing equipment, services, licenses, or other technologies needed:*
Will the grant fully cover expenses related to computing equipment or services identified above?*
- Yes
- No
Will the project require large equipment purchases ($5,000 or more)?*
(e.g., scientific research equipment)
- Yes
- No
Will the grant fully cover these equipment purchases?*
- Yes
- No
Will the project require any changes to or renovation of space?*
- Yes
- No
Other Services Needed
If your project requires assistance from other campus offices, you must consult with these offices as early as possible in developing your project.
- International & Off-Campus Studies
- Conferences & Events Office
- Financial Aid Office (Student Work)
- Library
- Office of Institutional Effectiveness and Assessment
- Other
Other Services (if applicable)*
List other services needed.
Federal Certification Requirements
Is the Principal Investigator/Project Director debarred, suspended or otherwise excluded from covered transactions by any federal department or agency.*
- Yes
- No
Is Principal Investigator/Project Director delinquent on any federal debts?*
- Yes
- No
Has anyone lobbied on behalf of this proposal?*
- Yes
- No
Are all named participants in compliance with the college's Drug-Free Workplace Policy?*
- Yes
- No
All named participants understand that individuals accused of or found responsible for sexual harassment or another type of prohibited harassment may be reported to funding agencies (i.e., NSF) and subject to sanctions including, but not limited to, temporary or permanent removal from a program and/or suspension or termination of an award.*
- Yes
- No
Conflict of Interest Policy*
I have read and understand the Conflict of Financial Interest for Employees Policy.
- Yes
Is there a potential "significant financial interest" related to this project?*
- Yes
- No
If so, you are required to report this to your immediate supervisor and to the Vice President and Chief Financial Officer (see http://www.stolaf.edu/apps/coi/).
Will any family members directly or indirectly benefit from this proposal?*
- Yes
- No
List of Relatives Who Are Benefitting*
Name Relationship
Research Issues
Does this proposal involve human subjects?*
Note: Oral history projects require IRB review
- Yes, and I have applied for review and approval form the Institutional Review Board (IRB): https://www.stolaf.edu/irb/
- No
Does this proposal involve animal research?*
- Yes, and I have applied for approval from the Institutional Animal Care and Use Committee (IACUC)
- No
Does this proposal include hazardous chemicals, controlled substances, radioactive materials, rDNA, or infectious agents?*
- Yes
- No
Upon submission, the completed Proposal Clearance Form will be routed to the appropriate administrator for review. By pressing "Submit", I certify that the statements made in the attached proposal and the above certifications are true and complete to the best of my knowledge. I agree to comply with the relevant federal requirements and all award terms and conditions if an award is made.

Name	E-mail Address

Funding Source	Approximate Amount Sought

Name	Relationship

Online Proposal Clearance Form

St. Olaf College Proposal Clearance Form

About You

About Your Grant Project

Additional Information

Federal Certification Requirements

Research Issues