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Required Health Forms
Through the St Olaf Student Health Portal, please submit the following required forms: Report of Medical History and Tuberculosis (TB) screening questionnaire. Also, enter the dates of the required immunizations AND upload a copy of your immunization record. Please attempt to complete all requirements by Aug 15.
Using the Portal is the preferred way for students to enter the Report of Medical History, tuberculosis screening questionnaire, and to upload any documents, including your immunization record. That is the quickest way for staff to verify your immunization and TB information. Students: If you are having difficulty using the portal, try using a different browser. Chrome works best. If you still cannot submit the form or have trouble uploading documents, print the forms, and mail them to Health Service. Please DO NOT fax or attach to an email.
Please do not send copies of your physical as a substitute for filling out theReport of Medical History. Students need to enter dates of immunizations and submit the immunization record.
Athletes submitting physicals to the Athletic Department must still complete the online Requirements for Health Services. Forms not submitted by matriculation may result in a hold being placed on registration.
The Report of Medical History is not reviewed upon submission, it will be reviewed when care is established in Health Service during an office visit or if needed in an emergency.
Students who do not provide the required immunization information by matriculation may have a hold put on registration. Notify Health Service if you are having difficulty obtaining immunizations before arrival and we can help you explore options for meeting the requirements. Immunizations are self reported by the student on the Student portal, but students need to upload a copy of an immunization record for verification. By submitting the information into the portal, you are agreeing that the information and immunization dates are correct. If you are having difficulty finding documentation of your immunizations, check with your high school or your health care clinic. If immunization records are not available, you will most likely need to be re-vaccinated or have titers drawn. Please schedule an appointment with your Health Care provider ASAP to discuss what you will need before arrival on campus. Health Service can review your record if you are unsure how to interpret your immunization record. If you are declaring a conscientious or religious objection to immunization, you must have the printed form notarized before uploading. If you are declaring a medical exemption, please upload documentation or have your health care provider mail documentation regarding the medical exemption.
If you have questions about these forms or other health related matters at St. Olaf College, please contact Health Service directly. During the summer, please contact Health Service by sending an email to Health Service. Health Service is closed during the summer, but will check email periodically.
St Olaf REQUIRES all students to submit dates for the following immunizations:
- Diphtheria/Tetanus—Td (within 10 years of matriculation). Obtain booster if needed. Submit date of only the most recent Td or Tdap.
- Measles—Rubeola, Red measles (2 doses after age 12 months).
- Mumps—(2 doses after age 12 months).
- Rubella—German measles (2 doses after age 12 months).
- Meningitis vaccine, serogroup A,C,W,Y, (within 5 years of matriculation). Obtain booster if needed. Submit date of only the most recent booster.
*International students who are not able to receive any vaccine before matriculation can obtain the vaccine at a local clinic once they have arrived on campus. Clinics and transportation options are listed on the Health Service website. There will be a cost to the student for vaccination, and insurance may or may not cover the cost. Students are responsible for contacting their insurance carrier to check on coverage of vaccinations.
Information about Meningococcal Disease Students who have received the vaccine more than 5 years before starting college are required by St Olaf to have a booster. note: The current requirement is a quadrivalent meningococcal conjugate vaccine (MCV4) such as vaccines Menomune or Menactra. International countries will have similar vaccines with different names. Although, there is currently a new Meningitis B vaccine on the US market, it is recommended, but not required at this time, as it is not currently widely covered by insurance. Please check with your health care provider for vaccines available.
Information about Viral Hepatitis and the Hepatitis A and Hepatitis B Vaccines Students are highly encouraged to have vaccinations for hepatitis A and hepatitis B.
International students arriving from countries with an increased incidence of tuberculosis (TB) or students with identifiable risk factors for exposure to TB and/or for TB disease should complete TB screening before arrival on campus. The online health form will help determine who needs TB testing. All students will complete Part I. Parts II and III are only for those who need screening. If you need TB testing, please print out parts II and III for your medical provider to complete. Those who do not need screening, do not need a provider to complete the form. Please do not send forms for tuberculosis screening by fax or email attachment. Screening needs to be within 6 months prior to college entrance. Students who received BCG vaccine as an infant or child, still need testing if indicated . A chest x-ray alone is not acceptable as the only form of tuberculosis screening. If testing is not done before arrival, it must be done within the first month of school. TB testing is not covered by the St Olaf insurance plan and students may incur an out of pocket cost to complete the required screening.
Students born abroad in countries with high tuberculosis risk, but living in the United States for many years without returning to that country, can submit the original screening document or be re tested. Contact your healthcare provider for direction.
About Health Service
Health Service provides acute and preventative services for St Olaf Students. Health Service staff is experienced in treating common medical problems. Health Service offers initial diagnosis, treatment, follow up, and appropriate referrals for a broad spectrum of minor illnesses and injuries.
Health Service is staffed by a Certified Nurse Practitioner and an administrative assistant.
Clinic hours are by appointment Monday–Friday, 9:00-11:30 am and 1-4 pm. Students can e-mail or call Health Service for an appointment. Health Service is closed during student breaks and summer and occasionally, during the school year. If health care is needed during those times, students can access local providers. A list of those providers is on the Health Service website. Transportation Students will need to bring an insurance card and photo ID for off campus clinics.
There is no charge for campus Health Service office visits, but fees apply for services such as: medication, immunizations, TB skin tests, lab tests, and supplies. Ole Cards are requested for payment. Health Service does not bill insurance.
Services provided include:
- Visits with a Certified Family Nurse Practitioner.
- Laboratory services: glucose, hemoglobin, mono tests, strep tests, urinalysis, and pregnancy tests. Lab work may also be drawn per outside provider’s order and results faxed to ordering provider, but is dependent on lab capability. Students may be referred locally for lab work.
- Reproductive care including contraceptive counseling, emergency contraception, and STI screening.
- Prescription Delivery: Prescriptions may also be transferred from home pharmacies to local pharmacies and delivered to St. Olaf College for student pick-up.
- Immunizations: Td/Tdap and Typhoid prescriptions. TB skin tests and QuantiFERON test are also available.
- Travel immunizations and prescriptions for study abroad. Yellow Fever vaccine is not available on campus.
- Equipment available for loan including crutches, canes, slings, heating pads, and educational materials.
- Referrals to other medical providers as needed.
- The office of Human Resource sponsors a 2 day Flu immunization clinic on campus in the Fall. Students will receive emails regarding dates, times and cost.
Students under the age of 18 will need to have a completed Parental Consent form signed on file before they can be seen and treated at Health Service. The form can be found on the Health Service website under Health forms. Once completed, please mail or fax to Health Service.
Health Service may not have the resources to manage chronic or complicated conditions, so finding a provider in the local area to establish care with is important for those with chronic conditions to do before an urgent need rises. For your convenience, the Health Service website has a list of local providers. Health Service can also help refer students to providers. Please check with insurance regarding coverage of referral services.
Health Service does not bill insurance or manage the Student Health Insurance Plan. For information about benefits and coverage by the St Olaf College Health Plan, please see Student Accounts.
Off campus transportation options for medical/dental appointments are available and can be found on the Student Activities website.
Things to consider before arrival:
- Put together a basic self care kit and review how to use it when needed. Suggested basic items: pain reliever such as ibuprofen or acetaminophen, inexpensive digital thermometer, various sized band aids, cold or allergy medication, throat lozenges, Tums, tweezers, ice pack, antibiotic ointment, non stick gauze, adhesive tape, insect repellent with DEET, and sunscreen.
- Consider getting a flu shot before arrival on campus. It’s one less thing you need to think about during the school year.
- Check with your health care provider to make sure immunizations are up to date. Get a physical if you are due for one. A physical is not required for matriculation, but is strongly recommended for all students before arrival on campus. Having a physical allows your health care provider an opportunity to update any needed immunizations, refill medications and provide written prescriptions (including ADD prescriptions), and assess health needs. If you have asthma, you should have been given an asthma plan. Physicals are not available on campus.
- See your dentist for a regular check up @ least 6 months prior to coming to school.
- If you wear contacts, bring a back up pair of glasses to campus.
- Bring a copy of your insurance card or information and keep it in a place you can find it if needed.
- Transfer prescriptions to a local pharmacy if needed. See Health Service website for campus delivery instructions if needed.