What Do Program Fees Cover?
All students participating in St. Olaf College off-campus programs pay the full tuition and additional program costs. For current information about program costs, please note the cost sheet on the following pages.
The following is provided:
a. Tuition covering all educational fees to cooperating institutions and coordinators
b. Room/board where indicated; board is generally breakfast and one other main meal per day
c. Transportation to program site, where indicated
d. Group incidentals for group programs
e. Required field trips and excursions
f. International student ID (if needed)
g. Pre-departure orientation
In Interims abroad, program fees cover international transportation, accommodations, two meals per day, the cost of faculty participation, and all tours and entrance fees required by the course. Off-campus Interims in the United States are budgeted in a variety of ways and specific information will be provided.
Costs Not Covered
a. Passport (approximately $135 plus the cost of passport pictures and a possible filing fee.)
b. Recommended or required immunizations
c. Required physical examination
d. Holiday periods. At this time all accommodations, meals, travel and incidentals are to be arranged by the individual student at his or her own expense.
e. Health, baggage and accident insurance
f. Personal expenditures such as independent excursions
g. Specific items as indicated separately for each program
h. Expenses, beyond the visa fee, related to obtaining a visa when IOS staff cannot process forms on behalf of students
Is Financial Aid Available?
St. Olaf students participating in St. Olaf off-campus programs are eligible to retain the financial aid they would receive while studying on campus, with the exception that student work is not available while a student is participating in an off-campus program.
A limited amount of scholarship assistance is available to help in meeting the additional program costs associated with off-campus programs. Students with the highest financial need will be awarded scholarships. The deadline for applying for these scholarships is April 13.
Students interested in receiving information about scholarships should contact the Office of Financial Aid or International and Off-Campus Studies.
It is important to work with the St. Olaf Financial Aid Office to achieve the best possible financing for your off-campus program. Your federal, state and institutional grants, scholarships and loans may be used for St. Olaf off-campus semester and year programs. You may revise your yearly financial aid request to reflect the additional cost of off-campus programs. Extra loans, such as the SELF loan are also available.
Some program-specific and non-St. Olaf funded scholarships are also available. Application deadlines and scholarship requirements vary, so it is important to explore scholarship options early.
Students who do not attend St. Olaf College should seek financial aid through their home institutions. St. Olaf provides financial aid only to those students who have been formally admitted and intend to graduate from St. Olaf.
Payments and Cancellation Fees
The following general terms apply:
a. A non-refundable fee of $50 must be submitted with the declaration of intent.
b. If you follow through with an application in the spring, there will be a $100 application fee at that time, which will be applied to program costs if you are accepted or returned if you do not get into the program. Students who submit an application for a second-choice program must also pay a second application fee.
b. A $400 deposit must be paid at the time of acceptance. This deposit is also applied to the cost of the program.
c. The balance of payment is due according to billings sent by the Student Accounts Office.
Note: All payments and arrangements regarding payments beyond the $400 deposit must be made with the Student Accounts Office. All billings beyond the $400 deposit will come from the Student Accounts Office.
Cancellations of semester and year-long programs must be submitted in writing to the director of International and Off-Campus Studies.
Cancellation fees are charged according to the following schedule:
Semester I and Year-Long Programs
• On or before June 1: $250
• Between June 2 and scheduled program departure: Cancellation fees are assessed as necessary and vary depending on program and date
of cancellation. In no case is the fee less than $500.
Semester II Programs
• On or before Nov. 1: $250.
• Between Nov. 2 and scheduled program departure: Cancellation fees are assessed as necessary and vary depending on program and date of cancellation. In no case is the fee less than $500.
St. Olaf students who withdraw from both the program and the college are subject to the above fees plus the non-refundable college deposits.
Refund Policy for Withdrawals
In the case of medical withdrawal, the student receives a refund consisting of the prorated tuition for the time missed and recoverable room and board charges. The student must submit a physician’s statement to the director of International and Off-Campus Studies along with a request for return of funds.
Students receive room and board funds which are recoverable. Tuition refunds are not made for regular withdrawals.
Termination from the Program
Prior to departure: If a student is terminated by St. Olaf College from the program as a result of disciplinary or behavioral problems, fees will be assessed as necessary and will vary depending on the program and date of termination.
After the program has begun: No refunds will be made to students who are terminated from the program as a result of disciplinary or behavioral problems.
- $100 deposit: Must accompany the application. See electronic deposit instructions.
Fees beyond the $100 deposit are added to the fall billing sent out by the college in July. Payment is due in late August.
Cancellation of off-campus Interims must be submitted in writing to the director of International and Off-Campus Studies.
Cancellation fees for off-campus Interims are charged according to the following schedule:
• On or before Sept. 15: $100
• Between Sept. 15 and Oct. 15: $300
• Between October 15 and scheduled departure date: Cancellation fees are assessed as necessary and will vary depending on the program and date of cancellation.vary depending on program and date of cancellation.
Any student who has not paid the full program cost prior to departure will be assessed an extra fee unless special arrangements have been made.