Changes of Registration: Policy and Procedures

Policies regarding changes of registration are described at:

http://www.stolaf.edu/catalog/1314/academicregs/changes-in-reg.html

Drop/Add and Wait List Procedures

Changes of registration are processed at the Office of the Registrar and Academic Advising during window hours:

Academic year hours: Monday – Friday 8:00 a.m. – 4:30 p.m. CLOSED daily during Chapel and Tuesdays, 8:45 a.m. – 9:45 a.m. for staff meeting

Summer hours: Monday – Thursday 7:30 a.m. – 4:30 p.m., and Fridays 7:30 a.m. – noon except Tuesdays 8:45 a.m.  – 9:45 a.m. for staff meeting

Changes of registration are processed via email only if the student is away from campus (e.g., on an off-campus program, on leave of absence, away for the summer).

ACADEMIC YEAR 2013-14

Registration for an INDEPENDENT STUDY/RESEARCH, INTERNSHIP, AUDIT, or OVERLOAD may ONLY be added with the complete and signed paperwork and with final approval of the Registrar.

ADDING an OPEN course:

Once the term has begun, instructor signature is required to add any course.

Before the beginning of the term of the course:

  • Adds are processed at the registrar’s window year-round during window hours (see above)
  • Adds are NOT accepted via e-mail if a currently registered student is on campus
  • E-mail requests for adds are available:

Until August 30th at noon for fall semester, 2013-14
December 21st – January 3rd, 2014 at noon for Interim, 2013-14
January 31st – February 7th at noon for spring, 2013-14

    • E-mail registrar@stolaf.edu
    • E-mail request MUST use St. Olaf e-mail address
    • E-mail request cannot cause a time conflict or overload

ADDING a CLOSED course:

Instructor signature is required to add a closed course at any time.

E-mail requests to add CLOSED courses are not valid unless the registrar also receives permission from the instructor or other designated department representative.

DROPPING a course

Once the term has begun, instructor signature is required to drop any course.

Before the beginning of the term of the course:

  • Drops are processed at the registrar’s window year-round during window hours (see above)
  • Drops are NOT accepted via e-mail if a currently registered student is on campus
  • E-mail requests for drops are available:

Until August 30th at noon for fall semester, 2013-14
December 21st – January 3rd, 2014 at noon for Interim, 2013-14
January 31st – February 7th at noon for spring, 2013-14

    • E-mail registrar@stolaf.edu
    • E-mail request MUST use St. Olaf e-mail address
    • E-mail request to drop should not put student at part-time status; any change of registration that puts a student at part-time status must be approved by the relevant class-year dean of students; students should also check with the Financial Aid Office to determine implications of part-time status on the student’s financial aid award.
    • E-mail requests are NOT valid during the academic year (except for the dates noted above)

Off-Campus Programs

Students who are currently enrolled in off-campus programs may add OPEN courses and DROP courses via e-mail after registration and before the first day of class while the student is on a St. Olaf – approved off-campus program.