This information is for Spring of 2014
Room Draw 2014-2015
Room draw is only for the classes of 2015, 2016, 2017
not incoming new students (1st year or transfer)
Singles will cost $1000 (13-14 price) more than other rooms - this does include pods in Ytterboe and triple suites in Mellby and Rand.
Note: There are floor plans on display of the following Residence Halls in Tomson Hall on the lowest level outside of room #025 – Hilleboe Hall, Larson Hall, Mellby Hall, Mohn Hall, Rand Hall, Thorson Hall, and Ytterboe Hall.
Room draw FAQ
When is room draw? Room draw takes place on April 11, April 12 and April 13.
Where is room draw taking place?
The Tomson Hall room #210.
What should I remember about specific rooms?
Single rooms will cost $1000 (13-14 price) more than other rooms next year.
How are draw numbers assigned?
We use a computer-randomizing program to assign draw numbers.
Where are the Quiet Floors for next year?
Check in the Quiet Floors section.
Do all the students have to be present at Room draw to choose a room?
No, but one of the students in a group must have all the signed room draw slips to draw for a room. For example: In order to draw for an Ytterboe dectet, one student must have 10 signed draw slips to participate in this draw. Any one of the ten students can be the representative.
What if I cannot make it to a draw?
You need to come to the Residence Life Office (148 Tomson Hall) and fill out a room draw proxy card. You can give your signed draw slip and the proxy card to your proxy and he/she can represent you at room draw.
How important is my draw number?
Room draw is based upon seniority, then based upon draw number. For example, for doubles room draw, Senior/Senior pairs will line up first, then Senior/Junior, then Senior/Sophomore pairs. Within all pairs that are equal (Senior/Senior), the pairs will be lined up by draw number (1001 being the best number, 1002 next, etc.) The pair will always use the best number as they line up.
Who gets to enter the room draw area to choose a room?
Only one person in a group (double, triple, quad, pod, etc.) can enter and choose the room(s). Please have all your options open and be prepared to make your choice when you enter.
If I am going on an abroad program for the fall semester, can I go through Room draw?
No; however, check details in the Off-Campus College Program section of this document.
Where can I find out more about room draw?
Pay attention to posters in the residence halls, and check out the General Information section on this page!
Important General Information for 2014-2015 Room draw
The housing process at St. Olaf provides many options. To assure the best housing choice for the 2014-2015 academic year:
Read The Book to gain a good understanding of housing policies and procedures.
- Visit the Residence Life Office to view Residence Hall floor plans, noting which rooms are designated quad, triple, single, etc. Note: There are floor plans on display of the following Residence Halls in Tomson Hall on the lowest level outside of room #025 – Hilleboe Hall, Larson Hall, Mellby Hall, Mohn Hall, Rand Hall, Thorson Hall, and Ytterboe Hall.
Attend the Room draw Information Sessions (see times below) held in the residence halls in March. Look for posted signs for date, times, and locations.
Watch for special room draw announcements posted near all residence hall desks.
Take special note of The Book of the information regarding the refrigerator and construction policies for rooms. If a modification is made to any of these policies, the student body will be notified at the room draw process.
Contact your Area Coordinator, Student Hall Coordinator, Junior Counselors, or Resident Assistant if you have questions. Please feel free to stop in the Residence Life Office (Tomson Hall 148) to ask our staff any additional questions. We are happy to help out!
Remember that it is the responsibility of each person to find his/her own roommate(s). Students without a roommate are welcome to submit their names and/or browse through a “People Wanting Roommates” file in the Residence Life Office.
Be aware that anyone without a roommate at the time of the room draw may draw a room at the end of the doubles room draw of his/her class.
Always arrive at the Tomson Hall room 210, 10 minutes prior to the time indicated on the room draw schedule. We will not begin room draw events until the posted time, and we will not wait for late individuals or groups to arrive.
Eligibility Members of the classes of 2015, 2016 and 2017 who make the $300 reservation payment or necessary arrangements by Friday, March 14, 2014, will receive first consideration for all room draw events. Those whose payment is received between March 15 – April 9 will be able to participate if space is available. If there is space students paying late will be given a draw slip at the end of their respective class in the order their payment is received. If you are unable to make the reservation payment on time, you will need to make alternative arrangements in the Financial Aid Office. This means each of your anticipated roommates or housemates must pay the $300 reservation payment or make the necessary arrangements with Student Financial Aid Office to participate in room draw.
The $300 reservation payment is non-transferable and subject to the refund schedule outlined on in the St. Olaf Catalog. Any outstanding fines to the College (i.e. parking tickets, phone bills, late tuition payments, etc.) need to be paid or arrangements to pay need to be made before your $300 can be placed as a commitment toward the 2014-2015 academic year. If you have questions about the $300 payment or the status of your account, see someone in the Financial Aid Office as early as possible before room draw.
Students who make their $300 reservation payment between March 15 – April 9 may participate in the draw if space is available. Students in this situation will be placed at the end of their class in the order their payment was received. If there is no space at the time a student makes their payment or the student pays after April 9 the student will be on a waiting list to be housed after room draw if space becomes available. The students on the wait list will find out about housing later this summer. It is not guaranteed that if you make your payment on March 16 that there would be space, please plan accordingly.
If a student is unable to be at Room draw, a proxy may be chosen. Room draw proxy forms are available from the Residence Life Office and must be signed by the student and the proxy. These forms must be brought with the Room draw slip to the Room draw event. Students appointed and registered with the Residence Life Office to be proxies for students off campus this semester will receive housing information on behalf of the absent student. Proxies must be students currently enrolled and attending classes on the St. Olaf campus.
The housing process at St. Olaf is based on the tenet that students shall have priority according to class year. Class year is determined from the Registrar’s computerized records as of registration, Semester I, 2013-2014. Anyone who has been enrolled in eight semesters of college and/or has 33 class credits after Semester II registration will not be considered for on-campus housing until all other students have been housed. Since the demand for housing is great, on-campus housing is not guaranteed to these students.
Rooms at Capacity
In multiple-capacity rooms, all students must have paid the $300 reservation payment to participate in room draw. Groups or individuals will not be placed on a waiting list until all members have paid the $300 reservation payment.
Residence Hall Opening
Residence halls will be available for 2014-2015 occupancy after 9:00 a.m. on Monday, September 1, 2014. Measurements for carpeting should be made prior to leaving campus this spring.
Students who live in college housing are making a commitment to abide by College policies as outlined in The Book.
Each student is entitled to one housing choice each year. Room and roommate(s) choice at room draw will be considered binding for the entire academic year unless an individual officially withdraws from St. Olaf College. Occasionally, circumstances allow for housing adjustments once a semester begins. All students must remain in their selected room until the beginning of the third week of Semester I.
There will be a housing freeze between Room draw and September 20, 2014. In addition, there is a room freeze in effect the first and last two weeks of every term. Students who fail to respect this freeze will be referred to the Director of Residence Life for disciplinary action. The consequence of which dictates that each person involved (all roommates) in the violation will receive an automatic fine of $100 plus the removal of their names from the computer randomizing process used in room draw for the following year. These names will automatically be assigned the last drawing times for returning students who paid the $300 reservation payment.
If a room draw violator is a senior, or a student whose housing will be off-campus the following year, the computer randomizing name drop would not be instituted, but rather an additional $75 fine (a total of $175) will be instituted along with additional sanctions as deemed appropriate by the Director of Residence Life.
Options for On-campus Housing
There are several on-campus housing options available. Choose the option preferred and follow the procedure listed below.
When preparing for Room draw, each person or set of roommates should rank their choices before coming to the draw so that those unable to get their top choice(s) can quickly make an alternate selection.
Room and floor designations will be posted on Monday, April 7. The Director of Residence Life may declare a particular room or rooms closed to the draw to accommodate specific medical problems. Any person who has a special health consideration must provide medical documentation and meet with the Director of Residence Life prior to April 1, 2014. Each situation will be handled individually.
Options on-campus include:
A student interested in rooming with a transfer student must obtain an application from the Residence Life Office and return it by April 7, 2014.
This application process applies only to students who choose to live with transfer students who are new to the campus in September, 2014.
Students selected as Transfer Student Roommates will receive special draw slips. Rooms will be set aside and may be drawn by Transfer Student Roommates. They may also opt out of the specific Transfer Roommate draw and go to regular Doubles draw. Transfer Student Roommate’s drawing for a double room will be treated as a complete pair.
International Student Roommates and International Student Counselors
A student interested in being an International Student Counselor or rooming with an international student must fill out the International Student Roommate Application linked below and return it to the International Student Advisor.
This application process applies only to students who choose to live with international students who are new to the campus in September, 2013. Roommates choosing to live with returning international students follow regular room draw procedure.
Students selected as International Student Roommates will receive special draw slips. International Student Roommates will draw for their rooms during Specials Draw. Rooms will be set aside and may be drawn by International Student Roommates.
International Student Roommates will draw from rooms reserved in designated residence halls. International Student Roommate’s drawing for a double room will be treated as a complete pair. To Apply follow the directions below:
1) Click on http://stolaf.studioabroad.com/index.cfm?FuseAction=Programs.ViewProgram&Program_ID=10195
2) Under the gold bar labeled “*International Student Roommate” in the middle of the page select “Apply Now” and confirm that you want to make a new application
3) On the next screen (Security : User Identification Wizard: Step 1) Select “Yes” in answer to the question: “Are you currently a registered user at St. Olaf College?” and click on “Submit”
4) Login using your St. Olaf username and password
5) Under “Available Terms” select “Incoming 2013-2014″ then click “Apply” at the bottom of the page
6) Click on “International Student Roommate Application”
7) Fill out application and SAVE it often as the application will automatically logout after 59 minutes
8) Click “Submit” when you are done with the application
Quiet Floors: Mellby 3rd & 4th floor
Two floors will be designated as quiet floors to meet the needs of students who choose to live in a more quiet environment than might be found on the average residence hall floor. Students who sign up to live on these particular floors agree to abide by the terms and conditions in The Book. Floors designated as quiet floors will be indicated on the Room Designation Charts.
Special Room draw Options
All special room draw events will be held on first. Ytterboe pod draws will be on Friday, April 11, 2014 and the rest of the specials will be on Saturday, April 12, 2014. All events will be held in Tomson Hall 210. A schedule of times for each event is included in this document, as well as posters in the Residence Halls.
How To Participate
Draw slips will be placed in P.O.’s on April 9, 2014. Only one person from the group will be allowed to enter a room draw event. The person attending the draw, representing the group, must present his/her St. Olaf ID card (or other valid photo identification) and a draw slip for each individual in the group for the particular room draw event. To determine what time to report for a particular multiple-occupancy room event, refer to the schedule in this document, and posters around campus. Individuals will be lined up in the order they will draw, with the lowest number within the priority grouping going first. We will not begin any draws early, but we will not wait for late individuals or groups.
Any rooms not selected at Larson, Mellby, Mohn, Rand, and Ytterboe special draws will be returned to the general pool of double and/or single rooms and drawn at Doubles or Singles Room draw.
Lost or misplaced draw slips can be replaced by contacting the Residence Life Office at least one day prior to the draw, or by the Director of Residence Life at the room draw event if you lose your draw slip on the day of the draw.
YTTERBOE SPECIAL DRAWS - on Friday, April 11, 2014
Ytterboe Floor Plans
Ground Floor , First Floor , Second Floor, Third Floor
Groups may include seniors, juniors and no more than two (2) sophomores (class of 2017). Groups drawing for Ytterboe will draw in order of seniority – the more seniors in the group, the earlier the draw time. Draw slips and the number of seniors in the group will influence placement in the draw order. Per room draw seniority rules – a group of 8 seniors and 2 sophomores would have seniority over a group of 10 juniors.
Please note that the single rooms (including in the pods) will be $1000 (13-14 price) more than other rooms on campus.
Ytterboe Dectets (Ten): Requires 10 students of the same gender. A dectet is composed of four doubles and two singles. At the time a dectet is selected, the individual room assignment of each student must be indicated.
We draw the dectets first and have not had the next two options -nonets or octets available at draw since 2007.
Ytterboe Nonets (Nine): Requires 9 students of the same gender. A nonet is composed of four doubles and one single. The remaining single is returned to the pool of single rooms for the General Singles Room draw. At the time a nonet is selected, the individual room assignment of each student must be indicated. Ytterboe Nonets are taken from any remaining completely open dectets following dectet draw.
Ytterboe Octets (Eight): Requires 8 students of the same gender. A Ytterboe octet is composed of four doubles. The remaining single rooms are returned to the pool of single rooms for the General Singles Room draw. At the time a Ytterboe octet is selected, the individual room assignment of each student must be indicated. Ytterboe Octets are taken from any remaining completely open dectets following dectet and nonet draws.In the Nonet and Octet draws there is NO substitution of rooms; i.e. two singles to replace one double. Single rooms remaining are returned to the General Singles Roomdraw.
Ytterboe Sextets (Six): Requires 6 students of the same gender. Each designed sextet is composed of two double rooms and two single rooms. A total of four sextets are located in Ytterboe. At the time a Ytterboe sextet is selected, the individual room assignment of each student must be indicated. There are 4 of this option in the building two for women and two for men – pods 210, 278, 310, 378.
Ytterboe Quints (Five): Requires 5 students of the same gender. There are two designed quints located in Ytterboe. A designed quint is composed of two double rooms and one single room. Additional quints can be taken from any remaining completely empty dectets remaining after dectet, nonet and octet draw. A dectet would be divided into two quints. At the time a Ytterboe quint is selected, the individual room assignment of each student must be indicated. This has not happened in the last 15 years.There are two of this option in the building – pods110 and 178.
Ytterboe Quad (Four): Requires 4 students of the same gender. This is a designed quad consisting of two double rooms. There is one designed quad in Ytterboe. At the time a Ytterboe quad is selected, the individual room assignment of each student must be indicated. The in only one quad in the building – pod 078.Important for students in Ytterboe pods: should the person in the single room(s) leave after room draw is over, the resulting vacancy will be assigned by the Director of Residence Life.
Rand Quad Suites for Juniors and Seniors: The Rand Quad Suite draw is open to Juniors and Seniors and requires four students of the same gender. Each quad suite consists of two double rooms connected by a bathroom. At the time a Rand Quad Suite is selected, the individual room assignment of each student must be indicated. Rooms designated as quad suites will be indicated on the Room Designation Charts. The beds in Rand Quad Suites must stay in the designated rooms. There cannot be a room for all of the beds and a room as a living area.Important for students rooms with a vacancy: In the case of a vacancy in a room the remaining roommate(s) will be made aware of his/her options for filling the vacancy.
Rand Triple Suites for Juniors and Seniors: The Rand Triple Suite draw is open to Juniors and Seniors and requires three students of the same gender. Each triple suite consists of one double room and one single, connected by a bathroom. At the time a Rand Triple Suite is selected, the individual room assignment of each student must be indicated. Rooms designated as Triple Suites will be indicated on the Room Designation Charts. The beds in Rand Triple Suites must stay in the designated rooms. There cannot be a room for all of the beds and a room as a living area. Please note that the single room in the suite will be $1000 (13-14 price) more than the double.Important: In the case of a vacancy in the double room the remaining roommate will be made aware of his/her options for filling the vacancy. If the vacancy is in the single room the Director of Residence Life will assign a student to the vacancy.
Mellby Floor Plans Ground Floor, First Floor, Second Floor, Third Floor, Fourth Floor
Mellby Triple Suites: Requires 3 students of the same gender. Each triple suite consists of one double room and one single room, connected by a doorway. At the time a Mellby Triple Suite is selected, the individual room assignment of each student must be indicated. Rooms designated as Triple Suites will be indicated on the Room Designation Charts. Please note that the single room in the suite will be $1000 (13-14 price) more than the double.
Important: In the case of a vacancy in the double room the remaining roommate will be made aware of his/her options for filling the vacancy. If the vacancy is in the single room the Director of Residence Life will assign a student to the vacancy.
MOHN OCTETS AND SEXTETS
Mohn Floor Plan
Larson Sextets (Six): Requires 6 students of the same gender. Each Larson Sextet consists of three doubles located next to each other on the same hallway. At the time a Larson Sextet is selected, the individual room assignment of each student must be indicated. Rooms cannot be designated as “sleeping rooms” and “living rooms.” All rooms must keep their original number of beds and furniture in the rooms. Rooms designated as part of a Larson Sextet will be indicated on the Room Designation Charts.
General Quints (Five): Requires 5 students of the same gender. A general quint consists of one double room and one triple connected by a bathroom. At the time a quint is selected, the individual room assignment of each student must be indicated. Rooms designated as quints will be indicated on the Room Designation Charts.
General Quads (Four): There must be at least 3 students of the same gender in a group to participate. Groups of four students will have the first opportunity to draw for general quads, groups of three students would follow to draw for any remaining quads or to place their names on a waiting list. Rooms designated as quads will be indicated on the Room Designation Charts.
Singles (One): Rooms designated as singles will be indicated on the Room Designation Charts For singles draw times, check the calendar of events. Singles will cost $1000 (13-14 price) more than other rooms on campus.
Doubles (Two): Double rooms will be available to all students who have made the $300 reservation payment according to the payment guidelines under the Eligibility section of this document, and who have not chosen housing by another process. Draw slips will be placed in P.O.’s of all eligible students on April 9, 2014. Draw slip numbers will be randomly assigned by the computer. The Doubles Roomdraw will be April 13, 2014.Students in double roomdraw use the lower number of the two draw slips to determine order. Only one person from the roommate set will be allowed to enter the Sun Room in the Buntrock Commons. That person must present his/her St. Olaf ID, together with both draw slips.
Important Note: The person present for roomdraw does not need to be the person who possesses the best draw slip, but must be a member of the roommate pair or a proxy for a member of the pair.Waiting Lists
Some students who make the $300 payment are unable to choose a room at the spring roomdraw. Those names are placed on a waiting list according to their roomdraw time. These students are promised housing and will be notified of their assignment by mid-August.Honor Houses: Eighteen houses located on the periphery of the St. Olaf campus are designated for occupancy by groups of students. The Honor House program in The Book. These College houses are furnished including basic kitchen appliances (i.e. refrigerator, stove and oven) and have partial custodial service. They are considered extensions of the residence hall system and all College policies apply. Applications for honor houses are due at noon on March 13, 2013.Honor Houses:
|Aaker House1400 Forest AvenueCapacity: 7Contact: Residence Life Office||Felland House1212 St. Olaf AvenueCapacity: 10Contact: Residence Life Office|
(will be the Asian Studies House)1406 Forest AvenueCapacity: 6Contact: Asian Student Department
|Forest Inn1402 Forest AvenueCapacity: 8Contact: Residence Life Office|
|Haldorsen House229 North LincolnCapacity: 8Contact: Residence Life Office||Holstad House
(German or Norwegian House)1115 St. Olaf AvenueCapacity: 10Contact: German or Norwegian Department
|Huggenvik House1218 St. Olaf AvenueCapacity: 8Contact: Dean of Students Office||Johnson House
(will be the Telecom House)1110 St. Olaf AvenueCapacity: 5Contact: The Telephone Office
(will be the French House)1204 St. Olaf AvenueCapacity: 7Contact: French Department
|Lincoln Inn 219 North Lincoln StreetCapacity: 10Contact: Residence Life Office|
|Lincoln Manor215 North Lincoln StreetCapacity: 10Contact: Residence Life Office||Mohn House
(will be the Diversity Awareness House)1208 St. Olaf AvenueCapacity: 8Contact: Residence Life Office
(will be the Spanish House)1104 First StreetCapacity: 5Contact: Spanish Department
|Schmidt House1200 St. Olaf AvenueCapacity: 10Contact: Residence Life Office|
|St. John’s House1304 St. Olaf AvenueCapacity: 10Contact: Residence Life Office||Swanson House
(German or Norwegian House)1108 First StreetCapacity: 5Contact: Norwegian or German Department
|Thompson House1312 St. Olaf AvenueCapacity: 10Contact: Residence Life Office||Ytterboe House
(will be the Russian House) 1300 St. Olaf AvenueCapacity: 5Contact: Russian Department
Note: Students interested in residing in an Academic Based House must contact the Department Chair or his/her designate in the appropriate office
Some students are granted permission to live off-campus. If you wish to pursue this option, you must complete an Off-Campus Housing Application by March 14, 2014 as well as make your $300 payment by March 14, 2014.
Applications for off-campus residency are available on line at the Off Campus web site. Students wishing to live off-campus may participate as an individual or as a member of a housing unit which is defined as up to three students of the same gender.
Submitting an application for off-campus residency also applies to those students who are married; living in Northfield with their parents; part-time for the 2013-2014 academic year; and/or 22 years of age or older by the first day of classes of the 2014-2015 academic year. Students who are members of the categories listed in the previous sentence are considered for off-campus automatically upon receipt of their application.
Off-Campus Applications will be accepted through March 14, 2014. Applications will be considered by the Director of Residence Life to determine which are automatically granted, which will be granted for special circumstances and which will be denied.
Individuals wishing to be considered for off campus housing must also pay the $300 deposit by March 14, 2014.
Studying Abroad or on Off-Campus College Programs
Those who will be studying abroad or on off-campus college programs Semester I of 2013 must submit a request for Interim and/or Semester II housing by attending the roomdraw event for students going abroad for Semester 1 of 2013-2014 on Friday, April 11, 2014 at 3 pm. These students must also make their reservation payments for 2014-2015 by the roomdraw March 14, 2014. You will fill out a preference card to indicate where (and with whom) you would like to live when you return to campus.
When submitting the completed Housing Preference Card at the “Request for Interim and/or Semester II Housing” session you must bring the following items:
Your room draw slip. This draw slip is to be affixed to the completed Housing Preference Card.
Those students who wish to apply to live off-campus upon their return to the St. Olaf campus at Interim or Semester II must participate in the off-campus application process described previously in the “Off Campus Housing” section of this document.
Calendar of Events
|February 1||Roomdraw Information available from the Residence Life web site|
||Roomdraw Information Session|
|3:00 p.m.||Ellingson Hall Lounge|
|4:00 p.m.||Mohn Hall Lounge|
|5:00 p.m.||Kildahl Hall Lounge|
|6:00 p.m.||Hill/Kitt Hall Lounge|
|7:00 p.m.||Hoyme Hall Lounge|
|March 14||$300 Reservation Payment Due in Business Office by 3:30 p.m.|
|March 15-April 9
||$300 Reservation payments accepted.
Those students making payments during this period will be placed at the end of their class in the order their payment was received if space is still available for roomdraw.
||Transfer Student Roommate Applications Due|
||Room and Floor Designations AnnouncedFemale Room Designations (NOT UPDATED)
Male Room Designations (NOT UPDATED)
||Draw slips for all Roomdraw Events in P.O.’s|
|Friday, April 11
||Ytterboe Special Roomdraw
Tomson Hall 210
|Ytterboe Special Draw
Dectet, Nonet, Octet: order determined by draw slips and number of seniors in group then Sextet, Quint, Quad
|4:00 p.m. Women|
|4:30 p.m. Men|
|Saturday, April 12
||Other Special Draws
Tomson Hall 210
|Rand/Mellby Special Draw
Quad Suites (Rand only) and Triple Suites (Rand and Mellby) (Seniors and Juniors Only) Quad suites draw first
|9:00 a.m. Women|
|9:20 a.m. Men|
|General Singles - (cost $1000 more than other rooms)|
|9:40 a.m. Women|
|9:50 a.m. Men|
|9:55 a.m. Men
Note that there is only one quint on campus, in Hilleboe
|General Quads (Hilleboe, Mellby, Rand, Thorson)|
|10:00 a.m. Women|
|10:15 am. Men|
|Larson and Mohn Sextets|
|10:35 a.m. Women|
|10:55 a.m. Men|
|11:15 a.m. Women|
|11:30 a.m. Men|
|11:45 p.m. Women|
|11:55 p.m. Men|
|Sunday, April 13
Tomson Hall 210
|Class of 2015|
|12:00 p.m. Women|
|12:10 p.m. Men|
|Class of 2016|
|12:20 p.m. Women|
|1:10 p.m. Men|
|Class of 2017|
|2:00 p.m. Women|
|3:00 p.m. Men|