{"id":1836,"date":"2025-06-16T14:25:26","date_gmt":"2025-06-16T19:25:26","guid":{"rendered":"https:\/\/wp.stolaf.edu\/business-office\/?page_id=1836"},"modified":"2026-01-30T16:38:14","modified_gmt":"2026-01-30T22:38:14","slug":"student-payroll-reminders","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/business-office\/student-payroll-reminders\/","title":{"rendered":"Student Payroll Reminders"},"content":{"rendered":"<div data-modular-content-collection>\t\t\t<div\n\t\t\tclass=\"site-section site-panel__tabs panel panel-tabs site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"tabs\"\n\t\t>\n\t\n\t\t<div class=\"site-section__inner\" data-js=\"tabs\">\n\n\t\n\t\n\n\t\t\t\t<ul class=\"site-panel__tablist\" data-js=\"tab-list\" role=\"tablist\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<li class=\"site-panel__tab-item\" role=\"presentation\" data-js=\"tab-item\">\n\t\t\t\t\t<button\n\t\t\t\t\t\tclass=\"site-panel__tab-btn site-panel__tab-btn--active\"\n\t\t\t\t\t\tdata-js=\"site-panel__tab\"\n\t\t\t\t\t\tdata-target=\"site-panel__tab-content-1\"\n\t\t\t\t\t\trole=\"tab\"\n\t\t\t\t\t\taria-controls=\"site-panel__tab-content-1\"\n\t\t\t\t\t\taria-selected=\"false\"\n\t\t\t\t\t>\n\t\t\t\t\t\t<span class=\"u-visual-hide\">Show<\/span>\n\t\t\t\t\t\t\tStudent Supervisors\n\t\t\t\t\t\t<span class=\"u-visual-hide\">Content<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<li class=\"site-panel__tab-item\" role=\"presentation\" data-js=\"tab-item\">\n\t\t\t\t\t<button\n\t\t\t\t\t\tclass=\"site-panel__tab-btn  \"\n\t\t\t\t\t\tdata-js=\"site-panel__tab\"\n\t\t\t\t\t\tdata-target=\"site-panel__tab-content-2\"\n\t\t\t\t\t\trole=\"tab\"\n\t\t\t\t\t\taria-controls=\"site-panel__tab-content-2\"\n\t\t\t\t\t\taria-selected=\"false\"\n\t\t\t\t\t>\n\t\t\t\t\t\t<span class=\"u-visual-hide\">Show<\/span>\n\t\t\t\t\t\t\tStudent Employees\n\t\t\t\t\t\t<span class=\"u-visual-hide\">Content<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/li>\n\t\t\t\t\t<\/ul>\n\t\n\t\t\t\t<div class=\"site-panel__tab-content-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div id=\"site-panel__tab-content-1\" class=\"site-panel__tab-content site-panel__tab-content--active\" role=\"tabpanel\" aria-hidden=\"true\">\n\t\t\t\t\t<article class=\"panel panel-child panel--type-wysiwyg\">\n\t\t\t\t\t\t<div class=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--default\" data-depth=\"1\" data-js-panel=\"wysiwyg\">\n\t\t\t\t\t\t\t<div class=\"site-section__inner l-wrapper\">\n\t\t\t\t\t\t\t\t<div class=\"site-section__content \">\n\t\t\t\t\t\t\t\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\" data-depth=\"0\" data-name=\"columns\" data-livetext>\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content  site-section \" data-depth=\"0\" data-index=\"0\" data-autop=\"true\" data-name=\"column_content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<h4>Below are some important payroll reminders <strong>for those supervising<\/strong> student employees.<\/h4>\n<h6><strong>Timecard due dates<\/strong><\/h6>\n<p>Timecards not approved before Tuesday mornings, unless otherwise communicated, may result in delayed payments to students. Please ensure those that are working for you have submitted their timecards in a timely manner. Timecards should be submitted after their last shift on the last day of the pay period.<\/p>\n<p><a class=\"btn btn--xs\" href=\"https:\/\/wp.stolaf.edu\/business-office\/files\/2024\/09\/2024-25-STUD-STO.pdf\" target=\"_blank\" rel=\"noopener\">CALENDAR<\/a><\/p>\n<p>Email notifications from Oracle<br \/>\n<a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1l1NZv1f9hFaLXz8uAtL1O3vZUBc7FJOlcVpbuod9tlo\/edit?usp=sharing\">Student Timecard Deadlines<\/a><\/p>\n<h6><strong>Reviewing timesheets\u00a0<\/strong><\/h6>\n<p>You can visit My Team Time Cards or the notifications you receive to see the time\u00a0entered by your student workers.<\/p>\n<p>Make sure you are seeing the expected time cards for students who have worked, especially new student workers.<\/p>\n<p>Time needs to be entered on the actual day worked. Do not allow students to include hours from a previous pay period.<\/p>\n<h6><strong>Approving timecards<\/strong><\/h6>\n<p>You can review hours worked in your area by reviewing the notification sent by Oracle. All hours listed in the email are for the department that they are working for you. The top of the notification will only show their primary position name but this does not mean it is for that area. If you receive the notification, there are hours entered in your department.<\/p>\n<h6><strong>Pending approval<\/strong><\/h6>\n<p>Pending approval means you have approved but another supervisor the student has worked for has not yet approved. Students will not be paid for their timecard if all approvals are not received.<\/p>\n<h6><strong>Rejecting timecards<\/strong><\/h6>\n<p>Please ensure you are communicating with your student as to why the timecard was rejected so they can make timely adjustments and submit before the deadline.<\/p>\n<h6><strong>Approving time off<\/strong><\/h6>\n<p>Students are eligible for Employee Sick and Safe Time if they meet the requirements of working at least 80 hours in a calendar year. They will see their accrual in the Time and Absences module within Oracle. You can also view their balances by visiting My Team and selecting the student.<\/p>\n<p><strong>VIEWING WORK\u00a0<\/strong><strong>AWARD BALANCES FOR YOUR STUDENT EMPLOYEES<br \/>\n<a href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl\">See Viewing Work Award Balance attachment<\/a><\/strong><\/p>\n<h6><strong>Viewing rates of pay<\/strong><\/h6>\n<p><a href=\"https:\/\/docs.google.com\/document\/d\/1KIVO8wDtBFi2xvDeAqV4OVf390j5kHvIsiLJJmedyWU\/edit?tab=t.0#heading=h.4g18ho4fcw55\"><strong>Supervisor Reference Guide<\/strong><\/a><\/p>\n<h6><strong>Changing rates of pay<\/strong><\/h6>\n<div class=\"wp-embed wp-embed--lazy\">\n<div class=\"wp-embed-wrap\">\n<figure class=\"wp-embed-lazy\" data-js=\"lazyload-embed\" data-embed-provider=\"st. olaf college\" > \t<a href=\"https:\/\/www.stolaf.edu\/multimedia\/play\/?p=1327\" data-embed-href=\"https:\/\/www.stolaf.edu\/multimedia\/play\/embed\/p1327?autoplay=1\" class=\"wp-embed-lazy__trigger\" data-js=\"lazyload-trigger\" title=\"Annual Student Salary Increase\" data-embed-id=\"p1327\"> \t\t<img decoding=\"async\" class=\"wp-embed-lazy__image lazyload\" loading=\"lazy\" src=\"https:\/\/www.stolaf.edu\/multimedia\/components\/poster\/p1327\" alt=\"Annual Student Salary Increase\" \/><figcaption class=\"wp-embed-lazy__caption\"> \t\t\t<i class=\"wp-embed-lazy__icon icon icon-play\"><\/i> \t\t\t<span class=\"wp-embed-lazy__trigger-label\">Play Video<\/span> \t\t\t<span class=\"wp-embed-lazy__title\">Annual Student Salary Increase<\/span> \t\t<\/figcaption><\/a> <\/figure>\n<\/div>\n<\/div>\n<p>&nbsp;<\/p>\n<p>Timecards not approved on time will not be paid until the following pay date.\u00a0 Please remember, entering time not actually worked is considered falsifying a timecard and subject to disciplinary action, ensure your students are logging time accurately.<\/p>\n<h6><strong>Resources<\/strong><\/h6>\n<p><a class=\"btn btn--xs\" href=\"https:\/\/wp.stolaf.edu\/business-office\/payroll-office-overview\/\" target=\"_blank\" rel=\"noopener\">Payroll Office<\/a><br \/>\n<a class=\"btn btn--xs\" href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\" target=\"_blank\" rel=\"noopener\">Oracle Reference Guides<\/a><\/p>\n<h6><strong>Future enhancements<\/strong><\/h6>\n<p>We hope to continue working to build better reporting tools for supervisors. This is a work in progress and we will update you once reporting tools are available for your use. In the meantime, please reach out to <a href=\"mailto:payroll@stolaf.edu\">payroll@stolaf.edu<\/a> for any reports related to total cost for your departments or cost centers, time reports, pay rate reports. Please allow up to 5 business days for these reports to be available to you.<\/p>\n<p>Please encourage your students to enter their time after each shift they work. This will help eliminate late timecards or delayed payments.<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div><!-- .site-grid__col -->\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div><!-- .site-grid, .site-grid__wrapper -->\n\t\t\t\t\t\t\t\t<\/div><!-- .site-section__content -->\n\t\t\t\t\t\t\t<\/div><!--.site-section__inner -->\n\t\t\t\t\t\t<\/div><!-- .site-section -->\n\t\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div id=\"site-panel__tab-content-2\" class=\"site-panel__tab-content  \" role=\"tabpanel\" aria-hidden=\"true\">\n\t\t\t\t\t<article class=\"panel panel-child panel--type-wysiwyg\">\n\t\t\t\t\t\t<div class=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--default\" data-depth=\"1\" data-js-panel=\"wysiwyg\">\n\t\t\t\t\t\t\t<div class=\"site-section__inner l-wrapper\">\n\t\t\t\t\t\t\t\t<div class=\"site-section__content \">\n\t\t\t\t\t\t\t\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\" data-depth=\"0\" data-name=\"columns\" data-livetext>\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content  site-section \" data-depth=\"0\" data-index=\"0\" data-autop=\"true\" data-name=\"column_content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<h4>Below are some important payroll reminders <strong>for student employees<\/strong>.<\/h4>\n<h6><strong>Review payslips<\/strong><\/h6>\n<p>Are you being paid the right hours and right rate? Please be sure to regularly review your payslips to ensure you are being paid accurately. Resources can be found at the end of this email for your reference.<\/p>\n<h6><strong>Timecard due dates<\/strong><\/h6>\n<p><a class=\"btn btn--xs\" href=\"https:\/\/wp.stolaf.edu\/business-office\/files\/2024\/09\/2024-25-STUD-STO.pdf\" target=\"_blank\" rel=\"noopener\">CALENDAR<\/a><\/p>\n<p>Email notifications from Oracle<br \/>\n<a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1l1NZv1f9hFaLXz8uAtL1O3vZUBc7FJOlcVpbuod9tlo\/edit?usp=sharing\">Student Timecard Deadlines<\/a><\/p>\n<h6><strong>Troubleshooting items<\/strong><\/h6>\n<p>Is your timecard not starting on a Saturday? Please email <a href=\"mailto:payroll@stolaf.edu\">payroll@stolaf.edu<\/a> to correct this situation.<\/p>\n<p>Timecard showing a number not your assignment name? Please email <a href=\"mailto:payroll@stolaf.edu\">payroll@stolaf.edu<\/a> to correct this situation.<\/p>\n<p>Timecard not approved? Please reach out to your supervisor(s) or payroll to look into why the time has not been approved. Please ensure your time is approved by the end of Monday of pay week.<\/p>\n<h6><strong>Reviewing your timecard<\/strong><\/h6>\n<p>Are you entering all hours on the actual day(s) worked. Do not include hours from a previous pay period. Please remember, entering time not actually worked is considered falsifying your timecard and subject to disciplinary action.<\/p>\n<p>Check daily totals, watch for AM\/PM mix up.<\/p>\n<p>Comments &#8211; guide.<\/p>\n<p><strong>Tuition deduction<\/strong> &#8211; See the reference guide below<\/p>\n<p><strong>Direct deposit &#8211;\u00a0 <\/strong>See the reference guide below<\/p>\n<p><strong>Viewing rates of pay &#8211;\u00a0<\/strong><a href=\"https:\/\/docs.google.com\/document\/d\/1mRkuGTSHwKITSJ8dQHRg3EN8TVWZMYGaTFomuW7atsk\/edit?tab=t.0\"><strong>Student &#8220;Me&#8221;\u00a0 Reference Guide<\/strong><\/a><\/p>\n<h6><strong>Resources<\/strong><\/h6>\n<p><a class=\"btn btn--xs\" href=\"https:\/\/wp.stolaf.edu\/business-office\/payroll-office-overview\/\" target=\"_blank\" rel=\"noopener\">Payroll Office<\/a><br \/>\n<a class=\"btn btn--xs\" href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\" target=\"_blank\" rel=\"noopener\">Oracle Reference Guides<\/a><\/p>\n<p>Timecards not approved on time will not be paid until the following pay date.\u00a0 Please remember, entering time not actually worked is considered falsifying a timecard and subject to disciplinary action, ensure your students are logging time accurately.<\/p>\n<p>Please always feel free to reach out to Payroll if you have any questions or concerns.<\/p>\n<p>Keri Peterson<br \/>\nAmanda Weber<br \/>\n<strong><em>payroll@stolaf.edu<\/em><\/strong><\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div><!-- .site-grid__col -->\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div><!-- .site-grid, .site-grid__wrapper -->\n\t\t\t\t\t\t\t\t<\/div><!-- .site-section__content -->\n\t\t\t\t\t\t\t<\/div><!--.site-section__inner -->\n\t\t\t\t\t\t<\/div><!-- .site-section -->\n\t\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__micronavbutton panel panel-micronavbutton site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"micronavbutton\"\n\t\t>\n\t\n\t    <div class=\"site-section__inner site-section__inner--top-padding-none site-section__inner--bottom-padding-none micronavbutton\">\n\n\t\t\n\t\n\t<div class=\"site-grid site-grid__no-gutters\"\n\t     data-depth=\"0\"\n\t     data-name=\"buttons\"\n\t     data-livetext\n\t>\n\n\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t<a class=\"site-panel__micronavbtn-btn u-bc-cranberry\"\n\t\t\t\t   \thref=\"https:\/\/wp.stolaf.edu\/business-office\/student-payroll\/\"\n\t\t\t\t   \ttarget=\"\"\n\t\t\t\t>\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-label\">Student Payroll<\/span>\n\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-desc\">\n\t\t\t\t\t\t\n\t\t\t\t\t<\/span>\n\t\t\t\t<\/a>\n\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t<a class=\"site-panel__micronavbtn-btn u-bc-purple\"\n\t\t\t\t   \thref=\"https:\/\/wp.stolaf.edu\/studentemployment\/\"\n\t\t\t\t   \ttarget=\"_blank\"\n\t\t\t\t>\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-label\">Student Employment<\/span>\n\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-desc\">\n\t\t\t\t\t\t\n\t\t\t\t\t<\/span>\n\t\t\t\t<\/a>\n\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\n\t<\/div> <!-- .site-grid -->\n\n\n\t\t\t\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\n<p><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":3511,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1836","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/1836","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/users\/3511"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/comments?post=1836"}],"version-history":[{"count":11,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/1836\/revisions"}],"predecessor-version":[{"id":2057,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/1836\/revisions\/2057"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/media?parent=1836"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}