{"id":2271,"date":"2026-04-16T10:36:25","date_gmt":"2026-04-16T15:36:25","guid":{"rendered":"https:\/\/wp.stolaf.edu\/business-office\/?page_id=2271"},"modified":"2026-04-16T10:36:27","modified_gmt":"2026-04-16T15:36:27","slug":"student-absence-guide","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/business-office\/student-absence-guide\/","title":{"rendered":"Student Absence Guide"},"content":{"rendered":"
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Absence Guide – Redwood<\/h2>\n

Last Updated: 04\/16\/2026<\/em><\/p>\n

You will use the Absence tile to request sick leave.\u00a0<\/span><\/p>\n

<\/p>\n<\/div><\/div>\n\n\n\t\t\t\n\t\n\t\t

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  • \n\t\t\t\t\t\n\t\t\t\t\t\tShow<\/span>\n\t\t\t\t\t\t\tAbsence Balance\n\t\t\t\t\t\tContent<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
  • \n\t\t\t\t\t\n\t\t\t\t\t\tShow<\/span>\n\t\t\t\t\t\t\tAbsence Requests\n\t\t\t\t\t\tContent<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/li>\n\t\t\t\t\t<\/ul>\n\t\n\t\t\t\t
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    Absence Balance<\/h3>\n

    Go to “Me.”<\/span><\/p>\n

    \"\"<\/p>\n

    Click on \u201cTime and Absences.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Click on the \u201cAdd Absence\u201d tile to view your Absence Balance, which will be a balance of your Sick Leave. Your Absence Balance will be accrued time based on your hours worked.<\/span><\/p>\n

    \"\"<\/p>\n

    Use the dropdown menu to select the type of absence balance you wish to view.<\/p>\n

    \"\"<\/p>\n

    Click on the absence type to view your balance.<\/p>\n

    Note: \u201cSick Leave\u201d is the only Plan Balance available to student employees. The system will not allow you, as a student employee, to choose any other Plan Balance.<\/p>\n

    \"\"<\/p>\n

    To view additional information about your accrual and usage of Sick Leave, click on the arrow across from \u201cDetails.\u201d You can read about accruals under \u201cAbsence Requests\u201d below.<\/p>\n

    \"\"<\/p>\n

    In the \u201cDetails\u201d screen, you can see whether you have reached the maximum accrual and if you are now losing accrued time.<\/p>\n

    Example: The \u201cPeriodic accrual\u201d should be 14.66 hours each month. You will note that, for 7\/31\/2023, the accrual dropped to 3.64 hours.<\/p>\n

    \"\"<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

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    Absence Requests<\/h3>\n

    Go to “Me.”<\/span><\/p>\n

    \"\"<\/p>\n

    Click on \u201cTime and Absences.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Click on \u201cAdd Absence\u201d to request time off.<\/p>\n

    Student employees with accrued time can request an absence in any increment of time so long as that absence falls under Minnesota\u2019s Safe and Sick Leave Law.\u00a0<\/span><\/p>\n

    Please review the policy for details about absences that qualify.\u00a0<\/span><\/p>\n

    \"\"On the \u201cAdd Absence\u201d screen, you will see a drop-down menu with types of absences. Scroll through the list, and click on the type of absence you want to select.\u00a0<\/span><\/p>\n

    Again, please review the policy for details about the types of absences that qualify under Minnesota\u2019s Safe and Sick Leave Law.\u00a0<\/span><\/p>\n

    \"\"For all absences, you must enter a Start Date and an End Date.\u00a0<\/span><\/p>\n

    The system has a built-in work schedule and will try to match the dates you\u2019ve selected with the hours you would typically work. To edit these hours, type the actual hours into the \u201cHours\u201d field.<\/span><\/p>\n

    Note: if you have more than one assignment (job), you can have the absence tied to only ONE of your assignments.\u00a0<\/span><\/em><\/p>\n

    \"\"<\/p>\n

    If the system does not allow you to change the defaulted hours, click the \u201cEdit Entries\u201d button on the right-hand\u00a0 side of your screen.<\/span><\/p>\n

    \"\"<\/p>\n

    In the \u201cWhen\u201d section, click on the \u201cPencil\u201d icon to edit your hours.\u00a0<\/span><\/p>\n

    \"\"Once you have changed the defaulted hours to the number of hours you want, click \u201cOK.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    After you\u2019ve entered your absence request, click \u201cSubmit\u201d at the top right-hand\u00a0 corner of your screen. Your absence request will go to your supervisor for approval.\u00a0<\/span><\/p>\n

    \"\"<\/p>\n

    Viewing Requested Time Off<\/h3>\n

    Click on \u201cExisting Absences.\u201d<\/span><\/p>\n

    \"\"On the \u201cExisting Absences\u201d screen, use the drop-down menu to find the correct time period (below,\u00a0 \u201cLast 6 months\u201d).\u00a0<\/span><\/p>\n

    \"\"<\/p>\n

    Canceling a Previously Requested Absence<\/h3>\n

    Click on \u201cExisting Absences.\u201d<\/span><\/p>\n

    \"\"Click on the \u201cPencil\u201d icon next to the absence you\u2019d like to cancel or correct.\u00a0<\/span><\/p>\n

    Example: You would like to delete an Absence Request that you shouldn\u2019t have submitted for Sick Leave.\u00a0\u00a0<\/span><\/p>\n

    \"\"<\/p>\n

    Edit your hours, and click \u201cSubmit.\u201d\u00a0<\/span>
    \n\"\"If you need to delete your Absence Request completely, click the \u201cDelete\u201d button in the upper-right-hand corner of your screen.\u00a0\u00a0<\/span><\/p>\n

    \"\"After you\u2019ve made your changes, click \u201cSubmit.\u201d\u00a0<\/span><\/p>\n

    If you\u2019re in \u201cEdit\u201d mode and you decide that you don\u2019t want to change anything, click \u201cCancel.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Notification of Approved or Rejected Absence Request<\/h3>\n

    If your supervisor rejects your Absence Request, you will receive a notification on the bell icon on the upper-right-hand-corner of your screen. Click on the number, which will lead you to the list of notifications.\u00a0<\/span><\/p>\n

    \"\"<\/p>\n

    Click on the notification, which will show the status of your Absence Request..<\/span><\/p>\n

    \"\"The notification of an approval or rejection will look like this:<\/span><\/p>\n

    \"\"<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n<\/div>","protected":false},"excerpt":{"rendered":"

    Absence Guide – Redwood Last Updated: 04\/16\/2026 You will use the Absence tile to request sick leave.\u00a0<\/p>\n","protected":false},"author":4239,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2271","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2271","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/users\/4239"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/comments?post=2271"}],"version-history":[{"count":9,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2271\/revisions"}],"predecessor-version":[{"id":2470,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2271\/revisions\/2470"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/media?parent=2271"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}