{"id":2371,"date":"2026-04-16T12:38:00","date_gmt":"2026-04-16T17:38:00","guid":{"rendered":"https:\/\/wp.stolaf.edu\/business-office\/?page_id=2371"},"modified":"2026-04-17T08:24:35","modified_gmt":"2026-04-17T13:24:35","slug":"time-entry","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/business-office\/time-entry\/","title":{"rendered":"Faculty\/Staff Time Entry"},"content":{"rendered":"
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Time Entry – Redwood<\/h2>\n

Last Updated: 04\/16\/2026<\/em><\/p>\n

Navigation path: ME \u2192 Time and Absences \u2192 Current Time Card<\/span><\/p>\n

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  • \n\t\t\t\t\t\n\t\t\t\t\t\tShow<\/span>\n\t\t\t\t\t\t\tEntering Hours\n\t\t\t\t\t\tContent<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
  • \n\t\t\t\t\t\n\t\t\t\t\t\tShow<\/span>\n\t\t\t\t\t\t\tHoliday Pay\n\t\t\t\t\t\tContent<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
  • \n\t\t\t\t\t\n\t\t\t\t\t\tShow<\/span>\n\t\t\t\t\t\t\tApproving Time Cards – Supervisors\n\t\t\t\t\t\tContent<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/li>\n\t\t\t\t\t<\/ul>\n\t\n\t\t\t\t
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    From \u201cMe,\u201d click on the \u201cTime and Absences\u201d tile.<\/span><\/p>\n

    \"\"<\/p>\n

    Click on \u201cCurrent Time Card.\u201d<\/span><\/p>\n

    If you are an exempt employee (salaried) and you select \u201cCurrent Time Card,\u201d y<\/span>ou will receive an Error message: \u201cYou aren\u2019t currently set up to use this page. Ask your manager to provide you with a responsive UI layout.\u201d As an exempt (salaried) employee, you won\u2019t have a Current Time Card and you don\u2019t need to speak to your manager or Payroll. <\/span><\/p>\n

    \"\"<\/p>\n

    Your current timecard will appear in a spreadsheet format. <\/span><\/p>\n

    \"\"<\/p>\n

    If you have more than one Assignment (job), double click on the assignment name to view the dropdown menu and select the assignment for which you are entering hours. <\/span><\/p>\n

    \"\"<\/p>\n

    After selecting your Assignment, double click in the \u201cHours Type\u201d field to view the dropdown menu.<\/span><\/p>\n

    Staff will see \u201cRegular,\u201d \u201cHoliday Pay,\u201d and \u201cHoliday Worked.\u201d<\/span><\/p>\n

    Students will have only \u201cRegular.\u201d <\/span><\/p>\n

    \"\"<\/p>\n

    Find the date(s) for which you\u2019d like to enter time. Then add the <\/span>\u201cStart\u201d and<\/span> \u201cStop\u201d times of your shift.\u00a0<\/span>Enter the hours of the time worked. Leave a space between the last digit and the \u201cAM\u201d or \u201cPM.\u201d <\/span><\/p>\n

    Example: 9:00 AM.<\/p>\n

    \"\"<\/p>\n

    If you need to enter a lunch break, you will need to make an additional entry on the line below your first entry.<\/span><\/p>\n

    Example: You worked from 8:00 AM – 12:00 PM, took an hour break for lunch, and then worked from 1:00 PM – 5:00 PM.<\/span><\/p>\n

    \"\"<\/p>\n

    Following the instructions above, enter your Start Time and Stop Time for the afternoon hours worked.\u00a0\u00a0<\/span><\/p>\n

    If you need additional lines in your timecard, right click anywhere in the table and select insert row above or below.<\/span><\/p>\n

    \"\"<\/p>\n

    If you typically work the same shift during every pay period, you can copy a previous time card instead of reentering all of your time for each pay period. <\/span><\/p>\n

    Click the Copy icon above “Hour Type.”<\/span><\/p>\n

    \"\"<\/p>\n

    Your previous timecard hours will populate at the bottom of the spreadsheet. Use the Sort feature to move it to the top. <\/span><\/p>\n

    \"\"<\/p>\n

    Once you have made your entries, click \u201cActions,\u201d and then choose \u201cSave and Close.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Note: Do not click \u201cSubmit\u201d if you plan to add more time to your Current Time Card. If you click \u201cSubmit,\u201d the system will send the time card to your Supervisor for approval.\u00a0<\/span><\/em><\/p>\n

    Click \u201cSubmit\u201d ONLY at the end of a pay period. You do not want to bother your supervisor with daily requests to approve your timecard. <\/span><\/p>\n

    \"\"<\/p>\n

    If you accidentally clicked \u201cSubmit,\u201d you will still be able to make changes to your current timecard, but you will need to resubmit at the end of the pay period.\u00a0<\/span><\/p>\n

    Before your timecard goes out for approval, you will be required to select “Yes” and “Submit and Close” on the following statement. Timecards that are not submitted with the attestation statement will not be approved or paid timely.<\/span><\/p>\n

    \"\"<\/p>\n

    Once you have entered your time, Oracle will factor in approved Absences for the pay period. The system will also factor in any Overtime.<\/span><\/p>\n

    In Oracle, Overtime is split into \u201cStraight\u201d and \u201cPremium,\u201d and when combined Overtime will be 1.50 x your hourly rate.\u00a0<\/span><\/p>\n

    Oracle will also automatically calculate \u201cSummer Hours.\u201d You no longer need to enter different hours during the summer. <\/span><\/p>\n

    \"\"<\/p>\n

    Updating Submitted Time Cards<\/h3>\n

    When you are reviewing a Time Card that you\u2019ve already submitted and that was already approved, use the Pencil icon to make corrections.<\/span><\/p>\n

    Click on \u201cExisting Time Cards.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    If you only see one timecard, clear the filter to show all.<\/span><\/p>\n

    \"\"<\/p>\n

    Click on the date of the timecard you need to change.<\/span><\/p>\n

    \"\"<\/p>\n

    Make the necessary corrections to your timecard. Right click in the cell for the date and time of the affected change if you need to add a comment. <\/span><\/p>\n

    \"\"<\/p>\n

    When you submit your Time Card, the system will ask you for a \u201cReason for audited change.\u201d<\/span><\/p>\n

    Click on \u201cManual correction,\u201d which is your only option for both \u201cReason\u201d fields.<\/span><\/p>\n

    \"\"<\/p>\n

    Click Submit Timecard in the lower right of the popup. Your time card will then go to your supervisor for approval. <\/span><\/p>\n

    \"\"<\/p>\n

    Updating Missed Time Cards<\/h3>\n

    Click on \u201cExisting Time Cards.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Click on the date of the timecard you need to access, or select \u201cAdd\u201d if you do not yet have a timecard created for the affected pay period.<\/span><\/p>\n

    \"\"<\/p>\n

    Use the calendar icon to choose the date you need to enter. Once that is selected, click \u201cAdd\u201d in the upper right of the screen.\u00a0<\/span><\/p>\n

    \"\"<\/p>\n

    Input the time for the period that you have selected.<\/span><\/p>\n

    \"\"<\/p>\n

    Once you have made your entries, click \u201cActions,\u201d and then choose \u201cSave and Close.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Note: Do not click \u201cSubmit\u201d if you plan to add more time to your Current Time Card. If you click \u201cSubmit,\u201d the system will send the time card to your Supervisor for approval.\u00a0<\/span><\/em><\/p>\n

    Click \u201cSubmit\u201d ONLY at the end of a pay period. You do not want to bother your supervisor with daily requests to approve your timecard. <\/span><\/p>\n

    \"\"<\/p>\n

    If you accidentally clicked \u201cSubmit,\u201d you will still be able to make changes to your current timecard, but you will need to resubmit at the end of the pay period.\u00a0<\/span><\/p>\n

    Before your timecard goes out for approval, you will be required to select “Yes” and “Submit and Close” on the following statement. Timecards that are not submitted with the attestation statement will not be approved or paid timely.<\/span><\/p>\n

    \"\"<\/p>\n

    Comments<\/h3>\n

    You can add comments to your time card BEFORE you click the \u201cSubmit\u201d button.\u00a0<\/span><\/p>\n

    Once your supervisor approves your time card, you will no longer be able to add comments.<\/span><\/p>\n

    Right click in the cell that displays the date range of the pay period. Select \u201cAdd Comment.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Type your comment in the text box on the right of the screen. <\/span><\/p>\n

    \"\"<\/p>\n

    When done, click save in the lower right corner. <\/span><\/p>\n

    \"\"<\/p>\n

    Notification of Rejected Time Card<\/h3>\n

    If your supervisor rejects your time card, you will receive a notification like the first one in the window below: \u201cRejection of PTO Absence Request.\u201d\u00a0<\/span><\/p>\n

    Click on the notification to view the details of the rejection. You will need to return to Time Entry to review your time card.\u00a0<\/span><\/p>\n

    \"\"<\/p>\n

    You will need to return to Time Entry to review your time card. <\/span><\/p>\n

    \"\"<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

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    From \u201cMe,\u201d click on the \u201cTime and Absences\u201d tile.<\/span><\/p>\n

    \"\"<\/p>\n

    Click on \u201cCurrent Time Card.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    From \u201cHours Type,\u201d select \u201cHoliday Pay.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

     <\/p>\n

    Find the dates of the Holiday. In the Quantity field, enter the number of hours you receive for holiday per day. <\/span><\/p>\n

    \"\"<\/p>\n

    If you are full time you would enter “8”. If you are part time but work full time during this holiday period, you would enter “8”. If you are part time but work year round, you would enter the normal number of hours that you are typically scheduled to work.\u00a0<\/span><\/p>\n

    Note: Do <\/span>NOT use the \u201cStart\u201d and \u201cStop\u201d fields for Holiday Pay.<\/span><\/em><\/p>\n

    Once you have entered your Hours, click “Actions,” then “Save and Close.”<\/span><\/p>\n

    \"\"<\/p>\n

    Holiday Hours Worked<\/h3>\n

    From \u201cMe,\u201d click on the \u201cTime and Absences\u201d tile.<\/span><\/p>\n

    \"\"<\/p>\n

    Click on \u201cCurrent Time Card.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    Under \u201cHours Type,\u201d select \u201cHoliday Worked\u201d and navigate to the dates of the holiday. For any time Holiday Worked, you need to enter the \u201cStart\u201d and \u201cStop.\u201d<\/span><\/p>\n

    Note: Do <\/span>NOT use the \u201cHours\u201d field for Holiday Worked.<\/span><\/em><\/p>\n

    \"\"<\/p>\n

    Then click \u201cSave and Close\u201d if the pay period has not yet ended, or click \u201cSubmit\u201d if you have completed the pay period.<\/span><\/p>\n

    \"\"<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t

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    Choose \u201cMy Team.\u201d Under \u201cQuick Actions,\u201d click \u201cTeam Time Cards.\u201d<\/p>\n

    \"\"<\/p>\n

    You will see a notification that you need to approve time cards. <\/span><\/p>\n

    \"\"<\/p>\n

    Click on the linked pay period for the time card that the employee submitted. <\/span><\/p>\n

    \"\"<\/p>\n

    Review the time card. If the information is accurate, click the \u201cApprove\u201d button at the top right corner of your screen.<\/span><\/p>\n

    \"\"<\/p>\n

    If the employee needs to change the time card, click on \u201cActions,\u201d and from the dropdown menu, click \u201cReject.\u201d At this time, Oracle does not allow for a reason for the rejection. Please email your employee to provide any additional information until a resolution is released.<\/span><\/p>\n

    \"\"<\/p>\n

    If you reject the time card, your dashboard will display a number above the word \u201cRejected.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    You will also receive notifications to approve time cards through your bell icon or on the tasks on the bottom of your dashboard under \u201cThings to Finish.\u201d<\/span><\/p>\n

    \"\"<\/p>\n

    \"\"<\/p>\n

    Delegating Approvals<\/h3>\n

    Choose \u201cMe.\u201d \u201cRoles and Delegations\u201d.<\/span><\/p>\n

    \"\"<\/p>\n

    Scroll to the very bottom of the page and expand the Approvals section.\u00a0<\/span><\/p>\n

    Do not delegate your role, this means the individual you are delegating to would be allowed to view anything in your personnel profile.<\/span><\/p>\n

    \"\"<\/p>\n

    Once expanded, click \u201cAdd\u201d.<\/span><\/p>\n

    \"\"<\/p>\n

    You can make a \u201cRule Name\u201d whatever you want it to be (My vacation, winter break, etc.).<\/span><\/p>\n

    Select the start date and if applicable end date as well. The category for time cards is Time and Labor, however this can be used for other approvals. Delegate to can be whomever you wish.<\/span><\/p>\n

    Be sure to save when done.<\/span><\/p>\n

    \"\"<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n<\/div>","protected":false},"excerpt":{"rendered":"

    Time Entry – Redwood Last Updated: 04\/16\/2026 Navigation path: ME \u2192 Time and Absences \u2192 Current Time Card<\/p>\n","protected":false},"author":4239,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2371","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2371","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/users\/4239"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/comments?post=2371"}],"version-history":[{"count":10,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2371\/revisions"}],"predecessor-version":[{"id":2451,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2371\/revisions\/2451"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/media?parent=2371"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}