{"id":2449,"date":"2026-04-17T08:28:20","date_gmt":"2026-04-17T13:28:20","guid":{"rendered":"https:\/\/wp.stolaf.edu\/business-office\/?page_id=2449"},"modified":"2026-04-17T08:28:21","modified_gmt":"2026-04-17T13:28:21","slug":"student-time-entry","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/business-office\/student-time-entry\/","title":{"rendered":"Student Time Entry"},"content":{"rendered":"
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Time Entry – Redwood<\/h2>\n

Last Updated: 04\/16\/2026<\/em><\/p>\n

Navigation path: ME \u2192 Time and Absences \u2192 Current Time Card<\/span><\/p>\n

From \u201cMe,\u201d click on the \u201cTime and Absences\u201d tile.<\/span><\/p>\n

\"\"<\/p>\n

Click on \u201cCurrent Time Card.\u201d<\/span><\/p>\n

\"\"<\/p>\n

Your current timecard will appear in a spreadsheet format. <\/span><\/p>\n

\"\"<\/p>\n

If you have more than one Assignment (job), double click on the assignment name to view the dropdown menu and select the assignment for which you are entering hours. <\/span><\/p>\n

\"\"<\/p>\n

Find the date(s) for which you\u2019d like to enter time. Then add the <\/span>\u201cStart\u201d and<\/span> \u201cStop\u201d times of your shift.\u00a0<\/span>Enter the hours of the time worked. Leave a space between the last digit and the \u201cAM\u201d or \u201cPM.\u201d <\/span><\/p>\n

Example: 9:00 AM.<\/p>\n

\"\"<\/p>\n

If you need to enter a break, you will need to make an additional entry on the line below your first entry.<\/span><\/p>\n

Example: You worked from 8:00 AM – 12:00 PM, took an hour break for lunch, and then worked from 1:00 PM – 5:00 PM.<\/span><\/p>\n

\"\"<\/p>\n

Following the instructions above, enter your Start Time and Stop Time for the afternoon hours worked.\u00a0\u00a0<\/span><\/p>\n

If you need additional lines in your timecard, right click anywhere in the table and select insert row above or below.<\/span><\/p>\n

\"\"<\/p>\n

If you typically work the same shift during every pay period, you can copy a previous time card instead of reentering all of your time for each pay period. <\/span><\/p>\n

Click the Copy icon above “Hour Type.”<\/span><\/p>\n

\"\"<\/p>\n

Your previous timecard hours will populate at the bottom of the spreadsheet. Use the Sort feature to move it to the top. <\/span><\/p>\n

\"\"<\/p>\n

Once you have made your entries, click \u201cActions,\u201d and then choose \u201cSave and Close.\u201d<\/span><\/p>\n

\"\"<\/p>\n

Note: Do not click \u201cSubmit\u201d if you plan to add more time to your Current Time Card. If you click \u201cSubmit,\u201d the system will send the time card to your Supervisor for approval.\u00a0<\/span><\/em><\/p>\n

Click \u201cSubmit\u201d ONLY at the end of a pay period. You do not want to bother your supervisor with daily requests to approve your timecard. <\/span><\/p>\n

\"\"<\/p>\n

If you accidentally clicked \u201cSubmit,\u201d you will still be able to make changes to your current timecard, but you will need to resubmit at the end of the pay period.\u00a0<\/span><\/p>\n

Before your timecard goes out for approval, you will be required to select “Yes” and “Submit and Close” on the following statement. Timecards that are not submitted with the attestation statement will not be approved or paid timely.<\/span><\/p>\n

\"\"<\/p>\n

Updating Submitted Time Cards<\/h3>\n

When you are reviewing a Time Card that you\u2019ve already submitted and that was already approved, use the Pencil icon to make corrections.<\/span><\/p>\n

Click on \u201cExisting Time Cards.\u201d<\/span><\/p>\n

\"\"<\/p>\n

If you only see one timecard, clear the filter to show all.<\/span><\/p>\n

\"\"<\/p>\n

Click on the date of the timecard you need to change.<\/span><\/p>\n

\"\"<\/p>\n

Make the necessary corrections to your timecard. Right click in the cell for the date and time of the affected change if you need to add a comment. <\/span><\/p>\n

\"\"<\/p>\n

When you submit your Time Card, the system will ask you for a \u201cReason for audited change.\u201d<\/span><\/p>\n

Click on \u201cManual correction,\u201d which is your only option for both \u201cReason\u201d fields.<\/span><\/p>\n

\"\"<\/p>\n

Click Submit Timecard in the lower right of the popup. Your time card will then go to your supervisor for approval. <\/span><\/p>\n

\"\"<\/p>\n

Updating Missed Time Cards<\/h3>\n

Click on \u201cExisting Time Cards.\u201d<\/span><\/p>\n

\"\"<\/p>\n

Click on the date of the timecard you need to access, or select \u201cAdd\u201d if you do not yet have a timecard created for the affected pay period.<\/span><\/p>\n

\"\"<\/p>\n

Use the calendar icon to choose the date you need to enter. Once that is selected, click \u201cAdd\u201d in the upper right of the screen.\u00a0<\/span><\/p>\n

\"\"<\/p>\n

Input the time for the period that you have selected.<\/span><\/p>\n

\"\"<\/p>\n

Once you have made your entries, click \u201cActions,\u201d and then choose \u201cSave and Close.\u201d<\/span><\/p>\n

\"\"<\/p>\n

Note: Do not click \u201cSubmit\u201d if you plan to add more time to your Current Time Card. If you click \u201cSubmit,\u201d the system will send the time card to your Supervisor for approval.\u00a0<\/span><\/em><\/p>\n

Click \u201cSubmit\u201d ONLY at the end of a pay period. You do not want to bother your supervisor with daily requests to approve your timecard. <\/span><\/p>\n

\"\"<\/p>\n

If you accidentally clicked \u201cSubmit,\u201d you will still be able to make changes to your current timecard, but you will need to resubmit at the end of the pay period.\u00a0<\/span><\/p>\n

Before your timecard goes out for approval, you will be required to select “Yes” and “Submit and Close” on the following statement. Timecards that are not submitted with the attestation statement will not be approved or paid timely.<\/span><\/p>\n

\"\"<\/p>\n

Comments<\/h3>\n

You can add comments to your time card BEFORE you click the \u201cSubmit\u201d button.\u00a0<\/span><\/p>\n

Once your supervisor approves your time card, you will no longer be able to add comments.<\/span><\/p>\n

Right click in the cell that displays the date range of the pay period. Select \u201cAdd Comment.\u201d<\/span><\/p>\n

\"\"<\/p>\n

Type your comment in the text box on the right of the screen. <\/span><\/p>\n

\"\"<\/p>\n

When done, click save in the lower right corner. <\/span><\/p>\n

\"\"<\/p>\n

Notification of Rejected Time Card<\/h3>\n

If your supervisor rejects your time card, you will receive a notification like the first one in the window below: \u201cRejection of PTO Absence Request.\u201d\u00a0<\/span><\/p>\n

Click on the notification to view the details of the rejection. You will need to return to Time Entry to review your time card.\u00a0<\/span><\/p>\n

\"\"<\/p>\n

You will need to return to Time Entry to review your time card. <\/span><\/p>\n

\"\"<\/p>\n

<\/p>\n<\/div><\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"

Time Entry – Redwood Last Updated: 04\/16\/2026 Navigation path: ME \u2192 Time and Absences \u2192 Current Time Card From \u201cMe,\u201d click on the \u201cTime and Absences\u201d tile. Click on \u201cCurrent […]<\/p>\n","protected":false},"author":4239,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2449","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2449","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/users\/4239"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/comments?post=2449"}],"version-history":[{"count":4,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2449\/revisions"}],"predecessor-version":[{"id":2455,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/2449\/revisions\/2455"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/media?parent=2449"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}