{"id":287,"date":"2021-07-21T11:32:15","date_gmt":"2021-07-21T16:32:15","guid":{"rendered":"https:\/\/wp.stolaf.edu\/business-office\/?page_id=287"},"modified":"2023-06-07T08:11:33","modified_gmt":"2023-06-07T13:11:33","slug":"procedures-for-wells-fargo-ccer-oop","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/business-office\/procedures-for-wells-fargo-ccer-oop\/","title":{"rendered":"Procedures for Wells Fargo CCER OOP"},"content":{"rendered":"

Title:<\/strong> Wells Fargo Commercial Card Expense Reporting (CCER) Out-of-Pocket (OOP) Expenses Procedures
\nEffective Date: <\/strong>09-01-2012
\nIssuing Authority:<\/strong> Controller
\nContact:<\/strong>\u00a0Nate Engle at engle1@stolaf.edu\u00a0<\/a>or 507-786-3502
\nLast Updated:<\/strong> 09-17-2015<\/p>\n

Purpose of Procedures<\/h3>\n

To provide information regarding the Wells Fargo CCER Out-of-Pocket expense reimbursement process.<\/p>\n

Who needs to know these Procedures<\/h3>\n

These procedures apply to all St. Olaf faculty and staff who are seeking expense reimbursement.<\/p>\n

Procedures<\/h3>\n

Wells Fargo Commercial Card Expense Reporting (CCER) Out-of-Pocket (OOP) Expenses<\/strong><\/p>\n

    \n
  1. If you do not already have access to the Wells Fargo CCER portal, please request access from the Accounts Payable Office. You do not need a commercial card in order to have access. If you have already set up your bank information in CCER, please proceed to Step 3.<\/li>\n
  2. When you log in to CCER for the first time, enter your bank information to begin using the out-of-pocket features. On the left side under \u201cUser Information\u201d, click on \u201cBank Information\u201d. After your bank information has been entered, you should be able to enter out-of-pocket expenses. However, there may be a slight delay. If it does not allow you to add an out-of-pocket expense immediately after entering your bank information, check back in a couple of hours.<\/li>\n<\/ol>\n

    \"EX-2\"<\/p>\n

    3. \u00a0When logged into CCER, you will see an \u201cOut-of-pocket Expenses\u201d tab. You are able to enter expenses that need to be reimbursed (mileage, tips, etc.) on this tab.<\/p>\n

    \"EX-1\"<\/p>\n

      \n
    1. Click \u201cAdd an Expense\u201d to enter your out-of-pocket expense item.<\/li>\n<\/ol>\n

      \"EX-3\"<\/p>\n

      5. The expense functions work very similar to the purchase card expenses. You can code the expense, add your description, and change your default unit as needed.<\/p>\n

      \"EX-4\"<\/p>\n

      Things to note about the Out-of-Pocket Module:<\/h4>\n
        \n
      • Expenses are reimbursed monthly into the employee\u2019s bank account, right after the approver period ends.<\/li>\n
      • If the Approver declines<\/strong>\u00a0the expense, it will\u00a0not be reimbursed<\/strong>. The Approver<\/strong> should notify the cardholder if they decline an expense.<\/li>\n
      • The Approver<\/strong> is able to make corrections on the expense before approving (change amounts, coding, descriptions, etc.).<\/li>\n
      • If the Approver does not approve or decline<\/strong>\u00a0the out-of-pocket charge, the charge will not be reimbursed that month, but\u00a0remains open for approval the next month<\/strong>.\u00a0 If the charge is not approved by the time the Approver period ends, the out-of-pocket expense will remain in the \u201cprevious statement\u2019s\u201d section. After the next statement cut-off date, the outstanding out-of-pocket expense will show with the current month charges that are currently being reviewed and approved.<\/li>\n
      • The Out-of-Pocket items print out on your purchase card statement along with your credit card charges. Receipts or supporting documentation for out-of-pocket charges should be attached to your statement.<\/li>\n<\/ul>\n

        <\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"

        Title: Wells Fargo Commercial Card Expense Reporting (CCER) Out-of-Pocket (OOP) Expenses Procedures Effective Date: 09-01-2012 Issuing Authority: Controller Contact:\u00a0Nate Engle at engle1@stolaf.edu\u00a0or 507-786-3502 Last Updated: 09-17-2015 Purpose of Procedures To […]<\/p>\n","protected":false},"author":3439,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-287","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/287","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/users\/3439"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/comments?post=287"}],"version-history":[{"count":3,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/287\/revisions"}],"predecessor-version":[{"id":853,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/287\/revisions\/853"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/media?parent=287"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}