{"id":323,"date":"2021-07-21T11:49:41","date_gmt":"2021-07-21T16:49:41","guid":{"rendered":"https:\/\/wp.stolaf.edu\/business-office\/?page_id=323"},"modified":"2025-01-11T12:59:48","modified_gmt":"2025-01-11T18:59:48","slug":"procedures-for-gift-gift-cards","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/business-office\/procedures-for-gift-gift-cards\/","title":{"rendered":"Procedures for Gift and Gift Cards"},"content":{"rendered":"
\n

Title:<\/strong> Gift and Gift Card Procedures
Effective Date:<\/strong> 05-31-2008
Issuing Authority:<\/strong> Vice President and Chief Financial Officer
Contact:<\/strong> Nate Engle at engle1@stolaf.edu or 507-786-3502<\/p>\n\n\n\n

Last Updated:<\/strong> 01-11-2025<\/p>\n\n\n\n

Purpose of Procedures<\/h3>\n\n\n\n

These procedures are intended to cover purchases of gifts and gift cards to students, employees and non-employees.  It also covers adding Ole dollars to accounts. <\/span><\/p>\n\n\n\n

Who needs to know these Procedures<\/h3>\n\n\n\n

These procedures apply to all St. Olaf faculty, staff, and student organizations.<\/p>\n\n\n\n

Procedures for Student Gifts, Prizes and Awards<\/h3>\n\n\n\n

Gift cards and Ole dollars are not allowed to be provided to a student if <\/span>related to student work employment services<\/span><\/i>, as they may create taxable income for the recipient that would be required to be reported as supplemental payroll wages. <\/span><\/p>\n\n\n\n

A gift, prize, award, or Ole dollars to a student that is <\/span>not related to student work employment services <\/span><\/i>(e.g. student organization prizes, survey incentives, etc.), should typically not exceed $25 in value. All requests for gift cards or adding Ole dollars to a student\u2019s account must be done through the Business Office for tax tracking purposes. Gift cards cannot be purchased using a St. Olaf issued Visa card unless specifically pre-approved by the Controller.  <\/span><\/span><\/p>\n\n\n\n

A department has the discretion to use departmental funds for modest gifts (not to exceed $25) for student workers when deemed appropriate (e.g. department student worker Christmas or graduation gift). Tangible property gifts (e.g. T-shirt, mug, St. Olaf logo items, etc.) are preferred. <\/span><\/p>\n\n\n\n

Please submit a request for gift cards using the following form<\/a>. <\/span><\/p>\n\n\n\n

Please submit a request for adding Ole dollars using this form<\/a>. <\/span><\/p>\n\n\n\n

Procedures for Employee Gifts, Prizes and Awards<\/h3>\n\n\n\n

Please see the Staff Handbook or contact the Human Resources Office (<\/span>hrstaff@stolaf.edu<\/span><\/a> or 507-786-3068) for questions related to gifts, prizes, or awards to employees or the purchase of flowers. <\/span><\/p>\n\n\n\n

Procedures for Non-Employee Gifts, Prizes and Awards<\/span><\/h3>\n\n\n\n

Please contact Nate Engle (<\/span>engle1@stolaf.edu<\/span><\/a> or 507-786-3502) to discuss the situation. Gifts, prizes, or awards to non-employees must be pre-approved by the Controller. <\/span><\/p>\n\n\n\n

 <\/p>\n\n\n\n

<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"

Title: Gift and Gift Card ProceduresEffective Date: 05-31-2008Issuing Authority: Vice President and Chief Financial OfficerContact: Nate Engle at engle1@stolaf.edu or 507-786-3502 Last Updated: 01-11-2025 Purpose of Procedures These procedures are […]<\/p>\n","protected":false},"author":3439,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-323","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/323","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/users\/3439"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/comments?post=323"}],"version-history":[{"count":10,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/323\/revisions"}],"predecessor-version":[{"id":1694,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/323\/revisions\/1694"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/media?parent=323"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}