{"id":489,"date":"2021-09-15T10:54:52","date_gmt":"2021-09-15T15:54:52","guid":{"rendered":"https:\/\/wp.stolaf.edu\/business-office\/?page_id=489"},"modified":"2026-04-13T11:40:17","modified_gmt":"2026-04-13T16:40:17","slug":"student-payroll","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/business-office\/student-payroll\/","title":{"rendered":"Student Payroll"},"content":{"rendered":"<div data-modular-content-collection>\t\t\t<div\n\t\t\tclass=\"site-section site-panel__image_overlay panel panel-image_overlay site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"image-overlay\"\n\t\t>\n\t\n\t\t<div class=\"site-section__inner site-section__inner--no-padding\">\n\n\t\n\t\t\n\t\n\t\n\t<div role=\"img\" aria-label=\"FallColor08 21-XL\" style=\"background-image:url('https:\/\/wp.stolaf.edu\/business-office\/files\/2021\/09\/FallColor08-21-XL.jpg');\" loading=\"lazy\"  class=\"site-section__bg-img site-section__bg-img--m-stack\"><\/div>\n\n\t\n\t\t\t\t\n                \n\t<div id=\"site-panel__image-overlay-69e487151f377\" class=\"site-panel__img-overlay-wrap site-panel__img-overlay--no-ribbon horz-center vert-middle no-height-set\">\n\n\t\t<div class=\"site-panel__img-overlay-content\">\n\t\t\t<div class=\"t-content t-content--light\">\n\t\t\t\t\t\t\t\t\t<h2 class=\"site-section__title bold\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\tOracle Time &amp; Absence\n\t\t\t\t\t<\/h2>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<div class=\"site-section__desc\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"content\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\t<p><strong>Please ensure you are entering your time as you work. Timecards need to be submitted by Friday after your last shift on the last day of the pay period. This will allow time for your supervisor to approve the timecard by Monday at noon the week of the pay date.<\/strong><\/p>\n<p><a class=\"btn btn--xs\" href=\"https:\/\/go.stolaf.edu\/oracle\" target=\"_blank\" rel=\"noopener\">oracle Login<\/a> <a class=\"btn btn--xs grey\" href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\" target=\"_blank\" rel=\"noopener\">Oracle Reference Guides<\/a><br \/>\n<a class=\"btn btn--grey\" href=\"https:\/\/wp.stolaf.edu\/business-office\/student-payroll-reminders\/\" target=\"_blank\" rel=\"noopener\">Student payroll Reminders<\/a><\/p>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\t\t\t\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper site-section__inner--bottom-padding-none\">\n\t\n\t\n\t\t\t\t\t<header class=\"site-section__header\">\n\n\t\t\t\t<h2 class=\"site-section__title site-section__title--center site-section__title--sm\" id=\"payroll-schedules\" data-name=\"title\" data-livetext data-depth=\"0\" data-index=\"0\">Payroll Schedules<\/h2>\n\n\t\t\t<\/header>\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content c-tile\"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<h6 style=\"text-align: center;\">Student 2024-25<\/h6>\n<p>Pay periods beginning December 23, 2024 and going forward will be entered in Oracle.<\/p>\n<p><strong>Please ensure you are entering your time as you work. Timecards need to be submitted by Friday after your last shift on the last day of the pay period. <\/strong>This will allow time for your supervisor to approve the timecard by Monday at noon the week of the pay date.<\/p>\n<p><strong>If you miss entering time please refer to the guides or reach out to payroll@stolaf.edu for assistance.<\/strong><\/p>\n<div style=\"margin: auto; margin-top: 5px; width: 100%; background-color: rgba(228, 161, 27, 0); padding: 5px 10px 5px 10px; text-align: center; font-family: Calluna Sans, Sans Serif; font-size: 15px; color: #000;\"><a class=\"btn btn--sm\" style=\"background-color: #e4a11b; width: 100%;\" href=\"https:\/\/wp.stolaf.edu\/business-office\/files\/2024\/09\/2024-25-STUD-STO.pdf\" target=\"_blank\" rel=\"noopener\">2024-25 DOWNLOAD \u2913<\/a><\/div>\n<div style=\"margin: auto; margin-top: 5px; width: 100%; background-color: rgba(228, 161, 27, 0); padding: 5px 10px 5px 10px; text-align: center; font-family: Calluna Sans, Sans Serif; font-size: 15px; color: #000;\"><a class=\"btn btn--sm\" style=\"background-color: #e4a11b; width: 100%;\" href=\"https:\/\/wp.stolaf.edu\/business-office\/files\/2025\/08\/2025-26-STUD-STO.pdf\" target=\"_blank\" rel=\"noopener\">2025-26 DOWNLOAD \u2913<\/a><\/div>\n<div style=\"margin: auto; margin-top: 5px; width: 100%; background-color: rgba(228, 161, 27,); padding: 5px 10px 5px 10px; text-align: center; font-family: Calluna Sans, Sans Serif; font-size: 15px; color: #000;\"><a class=\"btn btn--sm\" style=\"background-color: #eec676; width: 100%;\" href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1l1NZv1f9hFaLXz8uAtL1O3vZUBc7FJOlcVpbuod9tlo\/edit?usp=sharing\" target=\"_blank\" rel=\"noopener\">TIMECARD SUBMISSION DEADLINES<\/a><\/div>\n<div style=\"margin: auto; margin-top: 5px; width: 100%; background-color: rgba(228, 161, 27,); padding: 5px 10px 5px 10px; text-align: center; font-family: Calluna Sans, Sans Serif; font-size: 15px; color: #000;\"><a class=\"btn btn--sm\" style=\"background-color: #eec676; width: 100%;\" href=\"https:\/\/calendar.google.com\/calendar\/embed?src=stolaf.edu_24uben4f0nnm2ng5v0a8qeutmc%40group.calendar.google.com&amp;ctz=America%2FChicago\">Google Calendar<\/a><\/div>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__micronavbutton panel panel-micronavbutton site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"micronavbutton\"\n\t\t>\n\t\n\t    <div class=\"site-section__inner site-section__inner--top-padding-none site-section__inner--bottom-padding-none micronavbutton\">\n\n\t\t\n\t\n\t<div class=\"site-grid site-grid__no-gutters\"\n\t     data-depth=\"0\"\n\t     data-name=\"buttons\"\n\t     data-livetext\n\t>\n\n\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t<a class=\"site-panel__micronavbtn-btn u-bc-teal\"\n\t\t\t\t   \thref=\"https:\/\/wp.stolaf.edu\/finance\/policies\/\"\n\t\t\t\t   \ttarget=\"\"\n\t\t\t\t>\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-label\">Policies and Procedures<\/span>\n\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-desc\">\n\t\t\t\t\t\tVisit for more information\n\t\t\t\t\t<\/span>\n\t\t\t\t<\/a>\n\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t<a class=\"site-panel__micronavbtn-btn u-bc-cranberry\"\n\t\t\t\t   \thref=\"https:\/\/wp.stolaf.edu\/finance\/accounting-forms\/\"\n\t\t\t\t   \ttarget=\"\"\n\t\t\t\t>\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-label\">Forms<\/span>\n\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-desc\">\n\t\t\t\t\t\tDownloadable forms available &#8211; You are encouraged to use Oracle.\n\t\t\t\t\t<\/span>\n\t\t\t\t<\/a>\n\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t<a class=\"site-panel__micronavbtn-btn u-bc-purple\"\n\t\t\t\t   \thref=\"https:\/\/www.stolaf.edu\/directory\/search?department=Payroll\"\n\t\t\t\t   \ttarget=\"_blank\"\n\t\t\t\t>\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-label\">Contact Payroll<\/span>\n\n\t\t\t\t\t<span class=\"site-panel__micronavbtn-btn-desc\">\n\t\t\t\t\t\tQuestions? Contact us at payroll@stolaf.edu\n\t\t\t\t\t<\/span>\n\t\t\t\t<\/a>\n\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\n\t<\/div> <!-- .site-grid -->\n\n\n\t\t\t\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__image_overlay panel panel-image_overlay site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"image-overlay\"\n\t\t>\n\t\n\t\t<div class=\"site-section__inner site-section__inner--no-padding\">\n\n\t\n\t\t\n\t\n\t\n\t<div role=\"img\" aria-label=\"road sign1-X3\" style=\"background-image:url('https:\/\/wp.stolaf.edu\/business-office\/files\/2021\/09\/road-sign1-X3.jpg');\" loading=\"lazy\"  class=\"site-section__bg-img site-section__bg-img--m-stack\"><\/div>\n\n\t\n\t\t\t\t\n                \n\t<div id=\"site-panel__image-overlay-69e48715213e0\" class=\"site-panel__img-overlay-wrap site-panel__img-overlay--no-ribbon horz-center vert-middle no-height-set\">\n\n\t\t<div class=\"site-panel__img-overlay-content\">\n\t\t\t<div class=\"t-content t-content--light\">\n\t\t\t\t\t\t\t\t\t<h2 class=\"site-section__title bold\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\tPay Statement\n\t\t\t\t\t<\/h2>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<div class=\"site-section__desc\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"content\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\t<p><strong>Please review your payslips. If you believe there is a discrepancy please reach out to payroll@stolaf.edu right away so we can address any inconsistencies with you.<\/strong><\/p>\n<p>You can view your pay stub through the Student Information System (SIS) through payrolls paid through December 29, 2023. Beginning January 2024 and going forward, all pay statements, W-4 changes, direct deposit, and tuition deduction will be done through Oracle.<br \/>\nPlease note: you need to be signed onto your St. Olaf email and enter your username and password to obtain access.<br \/>\n<a class=\"btn btn--lg\" style=\"width: 30%;\" href=\"https:\/\/www.stolaf.edu\/sis\/\">SIS LOGIN <\/a>\u00a0 <a class=\"btn btn--lg\" style=\"width: 30%;\" href=\"https:\/\/go.stolaf.edu\/oracle\">ORACLE LOGIN \u27a4<\/a><\/p>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\t\t\t\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper \">\n\t\n\t\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<h3 style=\"text-align: center;\"><strong>TAX INFORMATION<\/strong><\/h3>\n<h4>Electronic W-2 Consent<\/h4>\n<p>Calendar year 2024 and 2025 W-2 documents can be accessed via Oracle or ADP once available.<br \/>\nPlease review these <a href=\"https:\/\/drive.google.com\/file\/d\/1D3J9qTbnSQOYUINcDzBKymB3FapMsrXZ\/view\">instructions<\/a> for information on how to view and download your W-2 AFTER you are notified the form is available.<\/p>\n<p>Your W-2 can be accessed through <a href=\"https:\/\/dss.stolaf.edu\/login.aspx\">Document Self Service<\/a> for calendar year 2023 and earlier once you are notified of their availability.<\/p>\n<p><a class=\"btn\" href=\"https:\/\/wp.stolaf.edu\/business-office\/files\/2023\/09\/Electronic-W-2-Consent.pdf\" rel=\"noopener\">Electronic Consent Disclosure<\/a><\/p>\n<h4>Completing Form W-4 income tax withholding<\/h4>\n<p>The Payroll Office cannot advise you on what to claim for your income tax withholding. Please review these <a href=\"https:\/\/wp.stolaf.edu\/business-office\/files\/2022\/07\/Income-Tax-Withholding-Instructions.pdf\">instructions<\/a> for further guidance and resources.<\/p>\n<p>Please review these <a href=\"https:\/\/wp.stolaf.edu\/business-office\/files\/2022\/07\/Exempt-from-income-tax-withholding-instructions.pdf\">instructions<\/a> if you elect to claim <span style=\"text-decoration: underline;\"><strong>exempt<\/strong><\/span> on your IRS and Minnesota W-4.<\/p>\n<h4>Unemployment Insurance Benefits and Student Work (academic and summer)<\/h4>\n<p>The State of Minnesota considers work performed as a student employee as \u201cNon-covered employment\u201d and is not eligible to be included in any claim for unemployment benefits. Visit this <a href=\"https:\/\/www.revisor.mn.gov\/statutes\/2019\/cite\/268.035\">page<\/a> for more information.<\/p>\n<h4>FICA Exemption<\/h4>\n<p>In order to be eligible for the FICA Exemption, a student must be enrolled and regularly attending classes in at least half time of credits for that semester. The employee-employer relationship must be primarily educational. If a student is registered for the following semester, the student will be eligible for the FICA exemption if the break is less than five weeks. If a student works during a school break of more than five weeks, the student will not be eligible for a FICA exemption if the student is not attending classes during the break. This information can be found on the\u00a0<a href=\"https:\/\/www.irs.gov\/pub\/irs-drop\/rp-05-11.pdf\">IRS Revenue Procedure 2005-11, page 14<\/a>.<\/p>\n<hr \/>\n<h3 style=\"text-align: center;\"><strong>INTERNATIONAL STUDENT INFORMATION<\/strong><\/h3>\n<h4><a href=\"https:\/\/www.online-tax.net\/\">Glacier<\/a><\/h4>\n<p style=\"text-align: left;\">Nonresident Alien Tax Compliance System<\/p>\n<p>St. Olaf College uses Glacier software to capture your residency status for tax purposes, determine treaty exemption status, create the 1042-S tax documents and assist with actually filing nonresident alien taxes.<\/p>\n<p><a class=\"btn\" href=\"https:\/\/wp.stolaf.edu\/finance\/files\/2020\/12\/Glacier-Set-Up.pdf\" rel=\"noopener\">Setting up your Glacier account<\/a><\/p>\n<p>Treaty exemptions need to be renewed every calendar year. You will receive email reminders in December from Payroll as well as the Glacier software when you will need to complete this process.<\/p>\n<p><a class=\"btn\" href=\"https:\/\/wp.stolaf.edu\/finance\/files\/2020\/12\/Treaty-Renewal-Instructions.pdf\" rel=\"noopener\">Treaty Renewal Process<\/a><\/p>\n<h4>Other Information<\/h4>\n<ul>\n<li><a href=\"https:\/\/wp.stolaf.edu\/international-student-immigration\/employment-on-campus\/\">On-campus employment<\/a><\/li>\n<li><a href=\"https:\/\/wp.stolaf.edu\/finance\/files\/2020\/12\/Glacier-Set-Up.pdf\">What is going to be taxed?<\/a><\/li>\n<li><a href=\"https:\/\/wp.stolaf.edu\/finance\/non-resident-procedures\/\">Tax withholding<\/a><\/li>\n<li><a href=\"https:\/\/www.irs.gov\/individuals\/international-taxpayers\/nra-withholding\">IRC regulation for nonresident payments<\/a><\/li>\n<\/ul>\n<p>Please contact Amanda Weber <a href=\"mailto:weber5@stolaf.edu\">weber5@stolaf.edu<\/a> with any questions.<\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n<p><!-- end-migrated-from-panel-builder --><\/p><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":3439,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-489","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/489","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/users\/3439"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/comments?post=489"}],"version-history":[{"count":150,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/489\/revisions"}],"predecessor-version":[{"id":2124,"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/pages\/489\/revisions\/2124"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/business-office\/wp-json\/wp\/v2\/media?parent=489"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}