Hosting an event with off-campus guests

When an event is open to the public, there are a number of considerations.  Some questions that need to be asked are:

What kind of vehicle will they arrive in?  Van, car, bike, bus? Where are they going to park? — What kind of signage will be needed to get them to park?  — What signage will be needed to get them to registration/check-in?

Meals/beverage needs?

Audio Visual — will there be guest presenters? Are they bringing media? In what format? Laptop? Flash-drive?

Guest Accessibility

Custodial

Building hours and access

Staff needs and accommodation

Public Safety