{"id":111,"date":"2015-07-15T16:15:26","date_gmt":"2015-07-15T21:15:26","guid":{"rendered":"https:\/\/wp.stolaf.edu\/eventplanning\/?page_id=111"},"modified":"2015-08-27T15:51:56","modified_gmt":"2015-08-27T20:51:56","slug":"event-checklist","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/eventplanning\/event-checklist\/","title":{"rendered":"Event Checklist"},"content":{"rendered":"

Date Selection<\/strong>\u00a0 After reviewing the college’s Master Calendar,<\/a> select your preferred date, time, and location.<\/p>\n

Space Availability and Scheduling<\/strong>\u00a0 Event space is generally reserved on a first-come, first-served basis, however the college reserves the right to move or suggest different areas. In this situation, someone will be in contact.<\/p>\n

Major Event Dates<\/strong>\u00a0\u00a0 Major campus events take priority.\u00a0 Events like Move-In Day, Homecoming, Founders Day, Family Weekend, Christmas Festival, etc may have restrictions placed on additional, concurrent activities.<\/p>\n

Academic Calendar Conflicts<\/strong>\u00a0 Please make every effort to avoid programming on key academic times like Faulty Quiet Week, Reading Day, and Finals Week.<\/p>\n

Reserve Space<\/strong>\u00a0 Select the preferred space based on the size and type of event to be hosted.\u00a0 *All spaces are reserved via R25<\/a>.\u00a0 *Exceptions to this are the Lion’s Pause areas<\/a>, Residence Hall spaces, and various spaces around campus that are not-reserveable.<\/p>\n

NOTE: The room is not officially reserved until you receive a confirmation email back from a scheduler. Do not publicize the event until a confirmation has been received.\u00a0 Keeping a copy of this email is a good idea.<\/p>\n

 <\/p>\n

Consider the set-up and technical needs.<\/strong><\/p>\n

Most meeting rooms have basic internet and projection technology built in. Some do not.<\/p>\n

Is a presenter bringing in media? What format will it be in? Online? Flash drive? Laptop?\u00a0 Ask!<\/p>\n

Microphone needed?<\/p>\n

Showing a movie? Do you have Public Performance Rights<\/a>?<\/p>\n

 <\/p>\n

 <\/p>\n

Submit the event to the Master Calendar<\/a>\u00a0 A simple fill-in form can be submitted to the campus calendar.\u00a0 It’s a good place for both on and off-campus guests to find out more information about the program.<\/p>\n

Rain or severe weather plans<\/strong>\u00a0\u00a0 <\/strong>Always good to have a back-up plan.<\/p>\n

Amplified sound, if outside:\u00a0 <\/strong>Be cognizant of time and place.\u00a0 Amplified sound should not begin before 3pm, when classes (generally) end nor go past 9pm.\u00a0 Outside amplification during Reading Day and Finals Weeks is prohibited.<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"

Date Selection\u00a0 After reviewing the college’s Master Calendar, select your preferred date, time, and location. Space Availability and Scheduling\u00a0 Event space is generally reserved on a first-come, first-served basis, however […]<\/p>\n","protected":false},"author":151,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-111","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/eventplanning\/wp-json\/wp\/v2\/pages\/111","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/eventplanning\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/eventplanning\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/eventplanning\/wp-json\/wp\/v2\/users\/151"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/eventplanning\/wp-json\/wp\/v2\/comments?post=111"}],"version-history":[{"count":0,"href":"https:\/\/wp.stolaf.edu\/eventplanning\/wp-json\/wp\/v2\/pages\/111\/revisions"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/eventplanning\/wp-json\/wp\/v2\/media?parent=111"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}