{"id":1007,"date":"2012-12-18T13:52:48","date_gmt":"2012-12-18T19:52:48","guid":{"rendered":"https:\/\/wp.stolaf.edu\/financialaid\/?page_id=1007"},"modified":"2025-11-04T10:54:52","modified_gmt":"2025-11-04T16:54:52","slug":"financial-aid-withdrawal-policies","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/financialaid\/financial-aid-withdrawal-policies\/","title":{"rendered":"Financial Aid Withdrawal Policies"},"content":{"rendered":"<div data-modular-content-collection><h3><strong>Official Withdrawal from St. Olaf<\/strong><\/h3>\n<p>A student must contact the Dean of Students Office (verbally or in writing) to withdraw from St. Olaf College or take a leave of absence. For tuition refunds and financial aid refunds, the date of withdrawal is the date the student notifies the Dean of Students Office they are withdrawing. Room and board refunds are prorated based on the date the student moves out of the residence facility. If you are thinking of doing a full withdrawal from the semester, please meet with a financial aid staff member to see how this may affect your financial aid and billing for the current semester and future semesters.<\/p>\n<h3><strong>Unofficial Withdrawal from St. Olaf<\/strong><\/h3>\n<p dir=\"ltr\">Federal regulations require that records of financial aid recipients who earn failing grades in all their classes be reviewed. If courses are not completed (e.g., unofficial withdrawal, stopped attending), the College is required to refund financial aid to the appropriate sources according to federal or St. Olaf refund policies based on the last recorded date of attendance. Students are responsible for the entire cost of the term, including the portion previously covered by financial aid should they stop attending. Students are strongly urged to follow guidelines for complete withdrawal from the university. If there are extenuating circumstances, a petition to have the cost of tuition refunded can be made. Petition forms are available online through the Registrar\u2019s Office website.<\/p>\n<div>\n<p><strong>Refund of Tuition, Room, and Board for Withdrawals<\/strong><\/p>\n<p><strong>Title:<\/strong>\u00a0Refund of Tuition, Room, and Board<br \/>\n<strong>Procedure No:\u00a0<\/strong>STO-55<br \/>\n<strong>Effective Date:<\/strong>\u00a009-01-2017<br \/>\n<strong>Issuing Authority:<\/strong>\u00a0Student Accounts Office<br \/>\n<strong>Contact:<\/strong>\u00a0Student Accounts at\u00a0<a href=\"mailto:tuition@stolaf.edu\"><strong>tuition@stolaf.edu<\/strong><\/a>, 507-786-3296 or 866-640-4702<br \/>\n<strong>Last Updated:<\/strong>\u00a005-13-2025<\/p>\n<p><strong>Purpose of Procedures:<\/strong><br \/>\nTo ensure tuition, room, and board are refunded appropriately to the student\u2019s account in the event of a withdrawal from St. Olaf College.<\/p>\n<p><strong>Who needs to know these Procedures:<\/strong><br \/>\nAll St. Olaf College students.<\/p>\n<p><strong>Procedures:<\/strong><br \/>\nStudents must notify the Dean of Students Office regarding any withdrawal from St. Olaf. The Dean of Students Office will then contact the appropriate offices.<\/p>\n<hr \/>\n<h5><strong>Academic Year 2025-2026<\/strong><\/h5>\n<p><strong>Tuition-Full Withdrawal or Drop<br \/>\n<\/strong>Students the last date of attendance is used to calculate refund.<\/p>\n<ul>\n<li>If the student withdraws\u00a0<strong>before<\/strong>\u00a0the first day of class, tuition will be refunded 100%.\n<ul>\n<li>Fall deadline for 100% refund = Thursday, September 4, 2025<\/li>\n<li>Spring deadline for 100% refund = Thursday, February 5, 2026<\/li>\n<\/ul>\n<\/li>\n<li>If the student withdraws by the end of 10<sup>th<\/sup>\u00a0day, tuition will be refunded at 80%.\n<ul>\n<li>Fall deadline for 80% refund = Wednesday, September 17, 2025<\/li>\n<li>Spring deadline for 80% refund = Wednesday, February 18, 2026<\/li>\n<\/ul>\n<\/li>\n<li>If the student withdraws within two weeks after 10<sup>th<\/sup>day,\u00a0tuition\u00a0will be refunded 40%.\n<ul>\n<li>Fall deadline for 40% refund = Wednesday, October 1, 2025<\/li>\n<li>Spring deadline for 40% refund = Wednesday, March 4, 2026<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong><u><a id=\"partial\"><\/a>Partial Drop<br \/>\n<\/u><\/strong>If a student drops from full-time to part-time before 10th day, their billing will be changed from full-time to part-time. Student\u2019s aid is adjusted to reflect enrollment in part-time.<\/p>\n<p>If a student drops from full-time to part-time after the 10th date, there will be no change to tuition charges as well as no change to Olaf or state aid. Check with the financial aid office on if there will be any changes to federal aid.<\/p>\n<p><strong><a id=\"room-fall\"><\/a>Room<\/strong><\/p>\n<ul>\n<li>If the student withdraws before the first day of class, room charges will be refunded 100%.\n<ul>\n<li>Fall deadline for 100% refund = Thursday, September 4, 2025<\/li>\n<li>Spring deadline for 100% refund = Thursday, February 5, 2026<\/li>\n<\/ul>\n<\/li>\n<li>If the student withdraws from the college after the dates above the student will not receive any refund for the room.<\/li>\n<\/ul>\n<p><strong>Board<br \/>\n<\/strong>Students last day on campus is used to calculate refund.<\/p>\n<ul>\n<li>If the student withdraws before the first day of class, board charges will be refunded 100%.\n<ul>\n<li>Fall deadline for 100% refund = Thursday, September 4, 2025<\/li>\n<li>Spring deadline for 100% refund = Thursday, February 5, 2026<\/li>\n<\/ul>\n<\/li>\n<li>If the student withdraws within the first 3 weeks of the term, board charges will be refunded at 80%.\n<ul>\n<li>Fall deadline for 80% refund = Thursday, September 25, 2025<\/li>\n<li>Spring deadline for 80% refund = Thursday, February 26, 2026<\/li>\n<\/ul>\n<\/li>\n<li>If the student withdraws within the first 6 weeks of the term, board will be refunded 60%.\n<ul>\n<li>Fall deadline for 60% refund = Thursday, October 16, 2025<\/li>\n<li>Spring deadline for 60% refund = Thursday, March 19, 2026<\/li>\n<\/ul>\n<\/li>\n<li>If the student withdraws within the first 9 weeks of the term, board will be refunded 40%.\n<ul>\n<li>Fall deadline for 40% refund = Thursday, November 6, 2025<\/li>\n<li>Spring deadline for 40% refund = Thursday, April 9, 2026<\/li>\n<\/ul>\n<\/li>\n<li>If the student withdraws within the first 12 weeks of the term, board will be refunded 20%.\n<ul>\n<li>Fall deadline for 20% refund = Thursday, November 27, 2025<\/li>\n<li>Spring deadline for 20% refund = Thursday, April 30, 2026<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong><u><a id=\"overload\"><\/a>Overload Charges<\/u><\/strong><\/p>\n<p>If a student drops from Overload to full-time before the first day of class, they will receive a full overload tuition refund and will be charged the full-time rate.<br \/>\nIf a student drops from Overload to full-time after the start of the term but before 10th date, they will receive a full overload tuition refund and will be charged the full-time rate.<br \/>\nIf a student drops from Overload to full-time after the 10th date, there will be no change to tuition charges or to federal, state, and institutional aid.<\/p>\n<p>There is no cost to the student for tuition, housing, or board plans if they are here for one full term in addition to January Term. Thus there will be no refund if the student does not participate in January Term.<\/p>\n<hr \/>\n<p><strong><u>Summer 2025 Tuition<\/u><\/strong><\/p>\n<p>If the student withdraws by the 2nd day of class, a 100% refund will be given.<\/p>\n<ul>\n<li>Summer Session 1 deadline for 100% refund = Tuesday, June 3, 2025<\/li>\n<li>Summer Session 2 deadline for 100% refund = Tuesday, July 15, 2025<\/li>\n<\/ul>\n<p>If the student withdraws by the 4<sup>th<\/sup>\u00a0day of class, an 80% refund will be given.<\/p>\n<ul>\n<li>Summer Session 1 deadline for 80% refund = Thursday, June 5, 2025<\/li>\n<li>Summer Session 2 deadline for 80% refund = Thursday, July 17, 2025<\/li>\n<\/ul>\n<p>If the student withdraws by the 8<sup>th<\/sup>\u00a0day of class, a 40% refund will be given.<\/p>\n<ul>\n<li>Summer Session 1 deadline for 40% refund = Wednesday, June 11, 2025<\/li>\n<li>Summer Session 2 deadline for 40% refund = Wednesday, July 23, 2025<\/li>\n<\/ul>\n<p>*There are no refunds for summer meal plans.<\/p>\n<hr \/>\n<p><strong>Tuition Insurance<\/strong><\/p>\n<p>We\u2019re pleased to announce we\u2019ve partnered with GradGuard&#x2122; to offer the Tuition Insurance from Allianz Global Assistance. We believe it\u2019s important our students and families have access to affordable protection for their major investment in higher education. Protect your education\u2014and future\u2014today. This coverage expands the scope of our refund policy by ensuring reimbursement for tuition, room and board and other fees for covered withdrawals at any time during the semester. Plans also include Student Life Assistance: a 24-hour emergency hotline that offers students and parents even greater peace of mind.<\/p>\n<p>Enrollment must take place prior to the start of each academic term.\u00a0 Visit\u00a0<a href=\"http:\/\/www.gradguard.com\/tuition\/stolaf\">www.gradguard.com\/tuition\/stolaf<\/a>\u00a0for more information and to enroll.<\/p>\n<\/div>\n<p><!-- begin-migrated-from-panel-builder --><!-- end-migrated-from-panel-builder --><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Official Withdrawal from St. Olaf A student must contact the Dean of Students Office (verbally or in writing) to withdraw from St. Olaf College or take a leave of absence. 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