Faculty and Staff Specific
If I must perform my job on campus this summer, do I need to be concerned about personal travel?
Unnecessary travel is strongly discouraged. Consistent with federal and state guidance to protect our community, faculty and staff are encouraged to stay close to home. Following an employee’s personal travel, they will need to indicate “yes” on the Health Questionnaire
. The employee must discuss with their supervisor the necessity of a personal leave of absence to be taken following the travel days in which the employee must use vacation/PTO time for the travel days and subsequent self quarantine time frame. For more information, refer to the CDC guidelines
What is a Stay Home Order?
Minnesota Gov. Tim Walz issued a stay at home order for all Minnesotans through May 4. A stay at home order directs Minnesotans to limit movements outside of their homes beyond essential needs. By limiting social interactions, we decrease the chance of transmission of COVID-19 and help our health care sector prepare for increased demands. For more information visit the Governor’s website
Will the college remain open?
Yes, the college will remain open as there are still students living on campus. The only employees who should come to campus are those who are needed to continue the essential on-campus operations of the college. Employees working remotely will continue their duties during the college’s regular hours of operation.
What does the Stay Home Executive Order mean for me?
If your role requires that you must come to campus to continue the on-campus essential operations of the college, then you should do so while continuing to practice diligent social distancing.
If your position can be performed remotely, then you can no longer commute to campus. Identify what you will need to take to your home to be able to work from there indefinitely. Don’t be caught without the materials and technology that you need, as you will be unable to retrieve them from campus.
If you are not sure if you need to be working on-campus or must work remotely, please speak with your supervisor.
Will my position responsibilities remain the same during this COVID-19 pandemic?
Decisions regarding work responsibilities will be determined within your division/department. During this pandemic, certain employees may not be performing their typical work on campus or remotely and instead must take on other responsibilities in support of the college. Staff may also be reassigned to use their special skills or background that would be beneficial in an emergency situation.
What do I do if my child’s school is closed?
Our goal is to balance being flexible while also maintaining essential services and supporting the students who remain on campus. We recognize that many of you have concerns about how you will balance your commitments at work and at home. Please work with your supervisor to discuss your situation and possible remote work strategies (e.g. alternate child care arrangements, working a flexible schedule, etc.).
What if my department has specific information regarding its hours and operations that needs to be communicated?
Please notify the Coronavirus Response Team and we will link from the COVID-19 site to your respective department website that states the detailed information.
Illness and Quarantine
What if I need an accommodation due to my own or my household member’s pre-existing health condition?
Accommodations for employees with underlying medical conditions or who have household members with underlying health conditions will be considered. To request an accommodation, faculty and staff must complete the COVID-19 High Risk Accommodations Request Form
If I’m working remotely do I still need to report if I am self-isolating or sick?
Yes, faculty and staff must report here
if they will be missing work due to their own self-quarantine or are ill from COVID-19 or caring for a family member who has become sick due to COVID-19.
How would an employee be paid during a need for self-quarantine for 14 days, due to their own, or their family member’s, exposure to someone with COVID-19?
Exempt (salaried) employees will receive salary continuation. Hourly employees will use their Sick Leave Reserve (SLR). If an hourly employee does not have enough SLR then the college will provide hourly employees up to 10 SLR days to cover their quarantine absence. These SLR hours must be logged in the Time Entry System in the “SLR-ER” field. However, the use of “SLR-ER” cannot be used in an instance following an employee’s personal travel, which is against the college’s recommendation, and a personal leave of absence must be taken using vacation/PTO time for the travel days and subsequent self quarantine time frame.
What happens if an employee becomes ill after having been exposed to COVID-19?
Our current sick leave policies would apply – an exempt (salaried) employee would receive salary continuation for this illness period. If an hourly employee becomes ill with COVID-19, they would be provided 5 days of Sick Leave Reserve (SLR), to bridge the gap until Short-Term Disability commences. The one-year requirement to be eligible for short term disability will be waived for hourly employees who have less than 1 year of service.
What do I do if I am sick or someone in my household becomes sick?
Faculty and staff must report here if they will be missing work due to their own self-quarantine or are ill from COVID-19, or caring for a family member who has become sick due to COVID-19.
Follow the CDC guidelines if you are feeling sick. If you have COVID-19 symptoms or you are not feeling well, you need to stay home. You are most contagious when you have a fever (100.4 degrees Fahrenheit or 38 degrees Celsius or above).
If someone in your household is sick, please take extra precautions and follow 10 things to manage health at home, if possible or confirmed COVID-19. The Northfield Hospital and Clinics would like those who are experiencing symptoms and think they may have contracted COVID-19 to call before going to the hospital. During the day (7:30 a.m.-5 p.m. Monday through Friday), individuals can be screened by calling the clinic at 507-646-1494. After hours, individuals should call the Northfield Hospital Emergency Department at 507-646-1100.
Is there a policy regarding remote work?
Please review the new Remote Work policy
for more information.
What resources are available to employees working remotely?
These Remote Work Resources
have been compiled for faculty and staff related to technology, communication and successfully working remotely. Make your supervisor aware of your technology needs for remote work so that each division can send those requests in one document to the IT Help Desk. Employees should also reference the new LinkedIn Learning
pathway for remote work while continuing to use the platform for professional development.
What if I need to work remotely and I don’t have Internet access at home or a personal computer?
We are aware that not every employee has Internet access at home and that moving to online classes will create hardships for some members of our St. Olaf community. We have no plans to provide Internet services to employees. However, several Internet providers are now offering low cost solutions for individuals during this pandemic. Typically, personal computers may not be used to perform remote work, especially when specialty software is required. These Remote Work Resources
have been compiled for faculty and staff related to technology, communication and successfully working remotely. Make your supervisor aware of your technology needs for remote work so that each division can send those requests in one document to the IT Help Desk.
Working on Campus
How do I practice social distancing while working on campus?
If your role requires that you must come to campus to continue the on-campus essential operations of the college, the college has asked supervisors to arrange shifts so that team members can practice diligent social distancing to slow the spread of COVID-19.
Benefits and Compensation
What will I be charged for COVID-19 testing and related office visits?
The St. Olaf health insurance plan with BlueCross will cover COVID-19 testing and testing-related office visits at 100%. Similar to preventive care, these costs will not be subject to an employee’s deductible, co-insurance or out-of-pocket maximum. Standard COVID-19 treatment will be subject to deductible and out-of-pocket maximum accruals like other non-preventative care.
How can I get paid if I can no longer work my regular schedule due to COVID-19 changes?
There are some staff positions and responsibilities that cannot be performed remotely and/or work schedules have been adjusted resulting in staff being able to work less than their regular work schedule. For those who fall into this category, we have modified the Time Entry System to allow staff to log and be paid for these non-work hours.
Beginning the week of March 21, 2020, these employees may record any missed, non-work hours by using the “COVID” box in the Time Entry System. These hours will be paid at the employee’s standard hourly rate and deductions will be taken as usual. Any planned time off should be tracked in the PTO or Personal Choice Day boxes as applicable. Any time tracked using COVID pay will not accrue PTO or be used in calculating overtime, similar to a leave of absence as outlined in the Staff Handbook.
As President Anderson communicated on March 31, 2020, “The College does not foresee making any layoffs or furloughs for the rest of this academic year,” which is May 31, 2020. Therefore, there is no need to apply for Minnesota Unemployment at this time, if St. Olaf is your only employer.
Can I change my Dependent Care Reimbursement election if my child’s daycare/school is closed?