{"id":20421,"date":"2025-09-10T15:58:25","date_gmt":"2025-09-10T20:58:25","guid":{"rendered":"https:\/\/wp.stolaf.edu\/hr\/?page_id=20421"},"modified":"2025-09-15T15:01:03","modified_gmt":"2025-09-15T20:01:03","slug":"staff-tuition-reimbursement","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/hr\/staff-tuition-reimbursement\/","title":{"rendered":"Tuition Reimbursement Policy"},"content":{"rendered":"
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PURPOSE<\/strong><\/b><\/span><\/p>\n

St. Olaf College is committed to supporting the professional development of its staff employees when such development aligns with the College\u2019s mission and institutional needs. This policy outlines the eligibility criteria and terms under which staff employees may apply for and receive tuition reimbursement for degree-seeking academic programs that directly relate to their current or anticipated prospective roles within the College.<\/span><\/p>\n

scope<\/strong><\/b><\/span><\/p>\n

This policy applies to staff employees of St. Olaf College. It does not apply to faculty, student employees, or temporary employees.<\/span><\/p>\n

eligibility<\/strong><\/b><\/span><\/p>\n

To be eligible to apply for tuition reimbursement under this policy, a staff employee must meet all of the following criteria:<\/span><\/p>\n

    \n
  1. Length of Service: At the time of application, the employee must have completed three (3) years of continuous employment with the College within a .75 FTE or greater position.<\/span><\/li>\n
  2. Good Standing: The employee must be in good performance standing as reflected in current performance reviews and not subject to any active performance improvement plans or disciplinary actions.<\/span><\/li>\n
  3. Position Relevance: The proposed academic program must be reasonably related to the employee\u2019s current role or an anticipated future role within the College.<\/span><\/li>\n
  4. Institutional Benefit: The College must, in its sole discretion, determine that the employee\u2019s participation in the program is beneficial to the College.<\/span><\/li>\n
  5. Intent to Remain: This benefit is available to employees with a good faith intent to remain employed with the College for a period of at least two year upon completion of the academic program.<\/span><\/li>\n<\/ol>\n

    benefits terms<\/strong><\/b><\/span><\/p>\n

      \n
    1. Tuition Reimbursement Amount: At the discretion of the College, eligible employees approved under this policy may receive tuition reimbursement up to four years and up to the maximum amount of $3,000 per year.<\/span><\/li>\n
    2. Program Approval: Applications for tuition benefits must be pre-approved by the Office of Human Resources and the employee\u2019s supervisor. Future reimbursements beyond the initial reimbursement are contingent upon successful completion of previous coursework with a grade of “B” or better or a “pass” in a pass\/fail course.<\/span><\/li>\n
    3. Repayment Obligation: Employees approved for and receiving reimbursement under this policy must sign a Promissory Note Agreement obligating them to repay the College if they separate from employment for any reason within two (2) years of receipt of tuition benefits.\u00a0 Under the Promissory Note Agreement employees receiving the benefit will be required to repay 100% of the tuition benefit received that year if the employee\u2019s employment with the College ends for any reason within one year of the employee\u2019s receipt of the tuition benefit.\u00a0 The employee will be obligated to repay 50% of the tuition benefit received if the employee\u2019s employment with the College ends for any reason after the first year, but prior to the second year after receipt of the tuition benefit.\u00a0 After two years of employment the employee will not be obligated to repay any of the benefit receive.<\/span><\/li>\n<\/ol>\n

      By way of example, Employee X applies for and is approved to receive tuition benefits for a four-year graduate program.\u00a0\u00a0<\/span><\/p>\n