{"id":7742,"date":"2021-06-01T09:54:56","date_gmt":"2021-06-01T14:54:56","guid":{"rendered":"https:\/\/wp.stolaf.edu\/iea\/?page_id=7742"},"modified":"2026-08-19T13:29:57","modified_gmt":"2026-08-19T18:29:57","slug":"survey-coordinating-team","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/iea\/survey-coordinating-team\/","title":{"rendered":"Large-Scale Survey Coordination"},"content":{"rendered":"<div data-modular-content-collection>\n<h2 class=\"wp-block-heading\">Purpose<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The purpose of the large-scale survey coordination process is to support the collection of high-quality, useful survey data, and to maintain a record of all <a href=\"https:\/\/digital.stolaf.edu\/surveys\/\" data-type=\"link\" data-id=\"https:\/\/digital.stolaf.edu\/surveys\/\" target=\"_blank\" rel=\"noreferrer noopener\">large-scale surveys<\/a> planned for a given semester\/year to prevent over-surveying any given population on campus. A &#8220;large-scale survey&#8221; is any survey <span style=\"font-weight: 400;\">that is intended to be administered to one or more full populations of the College, including St. Olaf students, staff, faculty, alumni, emeriti\/retired employees, and parents of current students, OR significant subgroups (10% or more) of any of these populations. <\/span>Specifically, we aim to ensure that:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Institutional and leadership needs for high quality data and information, gathered directly from institutional constituents, are relevant and sufficient to assess institutional goals and priorities;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Survey results are shared with the community as appropriate;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">No single group or set of constituents is over-burdened in any given year with multiple requests for survey or questionnaire completion in fulfilling institutional, leadership, scholarship, pedagogical, and student needs; and that<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Survey projects align with the <a href=\"https:\/\/wp.stolaf.edu\/about\/mission\/\" target=\"_blank\" rel=\"noopener\">college mission<\/a><\/span><\/li>\n<\/ol>\n\n\n\t\t\t<div\n\t\t\tclass=\"is-full-width is-style-default site-section site-panel__accordion panel panel-accordion site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"accordion\"\n\t\t>\n\t\n\t\t\t<div class=\"is-full-width is-style-default site-section__inner l-wrapper \">\n\t\n\t\n\t\t\t\t\t<header class=\"is-full-width is-style-default site-section__header\">\n\n\t\t\t\t<h2 class=\"is-full-width is-style-default site-section__title site-section__title--center h3\" id=\"working-with-the-survey-coordinating-team\" data-name=\"title\" data-livetext data-depth=\"0\" data-index=\"0\">Working with the Survey Coordinating Team<\/h2>\n\n\t\t\t<\/header>\n\t\t\n\t\n\t\n\t<div class=\"is-full-width is-style-default site-grid site-grid__wrapper\">\n\n\t\t<div class=\"is-full-width is-style-default site-grid__col\">\n\t\t\t\n<figure class=\"is-full-width is-style-default c-caption\">\n\n\t\n\n\t\n<\/figure>\n\n\t\t<\/div>\n\t\t<div class=\"is-full-width is-style-default site-grid__col\">\n\t\t\t<div class=\"is-full-width is-style-default accordion site-panel__accordion-items\" data-depth=\"0\" data-name=\"accordions\" data-livetext role=\"tablist\" aria-multiselectable=\"true\" data-js=\"accordion\">\n            <article  class=\"is-full-width is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-6a94052981902-header-0\" aria-controls=\"accordion-6a94052981902-content-0\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-full-width is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"0\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-full-width is-style-default accordion__header-inner\">\n\t\t\t\t\t\tSurvey Coordinating Process\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-6a94052981902-header-0\"\n\t\t\t\t\t class=\"is-full-width is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-6a94052981902-content-0\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"0\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-full-width is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>The Survey Coordinating Team (SCT) should be notified of all large-scale surveys before administration. This includes any survey with a target population that is:<\/p>\n<ul>\n<li>An entire population at the College (e.g., all students, all faculty\/staff); OR<\/li>\n<li>10% or greater of one or more populations at the College (e.g., all sophomores, all students who studied abroad, all NSM faculty)<\/li>\n<\/ul>\n<p>Exceptions to Survey Coordinating Team review include surveys that are:<\/p>\n<ul>\n<li>Part of a department\/program&#8217;s external program review; OR<\/li>\n<li>Collecting feedback or evaluations for a workshop, event, or (customer) service experience, and will be conducted during or immediately after the end of the workshop, event, or service.<\/li>\n<\/ul>\n<p>During their review of your survey:<\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">The SCT will collect information about your planned survey population(s) and timing of administration to serve the purpose stated above and prevent survey fatigue among the St. Olaf community.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">You may be asked to adjust your survey population or administration window accordingly, if you are able.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">We may also provide advice on survey design, cost\/benefit consultation, and (if applicable) supplemental survey modules or questions.<\/span>\n<ul>\n<li><a href=\"https:\/\/wp.stolaf.edu\/iea\/survey-design-advice\/\" rel=\"noopener\">Visit this page for tips on survey design<\/a><\/li>\n<\/ul>\n<\/li>\n<li>In most cases, large-scale surveys include a commitment to share results with the St. Olaf community, and often with the general public. The SCT will follow up with you after your survey end date to request information about your survey response rate, a high-level summary of your findings, and how results have been or will be disseminated.\u00a0 This information will be shared on the <a href=\"https:\/\/digital.stolaf.edu\/surveys\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/wp.stolaf.edu\/iea\/survey-sched\/&amp;source=gmail&amp;ust=1630786675464000&amp;usg=AFQjCNH-xGzB_WpDV4vYV0_OvLHNsHwF4w\">survey database<\/a> webpage<span style=\"color: #242121; font-family: Calluna, Big Caslon, Cambria, serif;\">,<\/span> including a link to any results you have posted, if applicable.\n<ul>\n<li><span style=\"font-weight: 400;\">This is in service of part of the purpose of the large-scale survey coordination process, to ensure results are shared as appropriate with the campus community.<\/span><\/li>\n<li>In some cases, the subject matter of a large-scale survey may be highly sensitive or confidential in nature and it may not be appropriate to share results with the full community. In those cases, just the general information about the survey will be posted.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Note that the following activities are not considered surveys for this purpose, and you do not need to notify the SCT:<\/p>\n<ul>\n<li>Polls for scheduling meetings<\/li>\n<li>Elections<\/li>\n<li>Registration forms or RSVPs for events or activities<\/li>\n<li>\u201cInterest forms\u201d for capturing interest in future opportunities or further information (e.g. \u201cSign up if you\u2019d like to receive more information\u201d)<\/li>\n<li>Submissions of essays, personal reflections, or artistic creations clearly intended for publication or public presentation in their original form (e.g. submissions to student publications)<\/li>\n<li>Administrative record collection (e.g., requesting phone numbers; personal health waivers)<\/li>\n<li>Focus groups, in-depth qualitative interviews, or human-subject lab experiments (however, these types of projects may require <a href=\"https:\/\/wp.stolaf.edu\/irb\/\" target=\"_blank\" rel=\"noopener\">IRB approval<\/a>)<\/li>\n<\/ul>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-full-width is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-6a94052981902-header-1\" aria-controls=\"accordion-6a94052981902-content-1\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-full-width is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"1\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-full-width is-style-default accordion__header-inner\">\n\t\t\t\t\t\tSubmitting a Survey Proposal\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-6a94052981902-header-1\"\n\t\t\t\t\t class=\"is-full-width is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-6a94052981902-content-1\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"1\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-full-width is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>Before you notify the Survey Coordinating Team of your planned survey, review the <a href=\"https:\/\/digital.stolaf.edu\/surveys\/\" target=\"_blank\" rel=\"noopener\">survey schedule<\/a> (use the &#8220;Browse surveys by academic year&#8221; section) to determine if the information you&#8217;d like to collect is already covered by one or more planned or recent surveys. You may be able to partner with the individuals or offices administering these surveys to collect the data you need. You may also use the annual survey list to determine an appropriate timeline for your survey administration. For timing purposes, you may also wish to consult the current <a href=\"https:\/\/wp.stolaf.edu\/registrar\/calendar-schedules\/\" target=\"_blank\" rel=\"noopener\">academic calendar<\/a> for potential dates to avoid such as finals week, academic breaks, Quiet Week, etc.<\/p>\n<p>If there is not an existing survey that meets your needs:<\/p>\n<ul>\n<li>The SCT normally requests that you submit a completed <a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLScw5HqSgvrpf_YXjjcVZvJkrjJcgwiOnuJN7HdsyRbd_8OwnQ\/viewform?usp=sf_link\" target=\"_blank\" rel=\"noopener\">Survey Planning Form<\/a> <strong>at least two weeks prior<\/strong> to your planned survey launch date, so that the Team has adequate time to read through your materials.<\/li>\n<li>We understand that some surveys may be in response to more urgent needs and require a tighter submission timeline.<\/li>\n<li>If you have submitted a Survey Planning Form in the past and are conducting the same or a very similar survey again, you may complete the <a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSfLrG2WtEtrbU-9cFV9fkkK415X3C00Sp3LkNE0fwhOvilh0w\/viewform?usp=sf_link\" target=\"_blank\" rel=\"noopener\">Expedited Survey Planning Form<\/a> instead.<\/li>\n<\/ul>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-full-width is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-6a94052981902-header-2\" aria-controls=\"accordion-6a94052981902-content-2\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-full-width is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"2\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-full-width is-style-default accordion__header-inner\">\n\t\t\t\t\t\tDo I need IRB approval?\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-6a94052981902-header-2\"\n\t\t\t\t\t class=\"is-full-width is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-6a94052981902-content-2\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"2\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-full-width is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>For survey projects that require an IRB review, it will typically be a Type I review. If the people being studied include individuals who are not current St. Olaf students or employees OR if findings may be shared outside St. Olaf (including with a third-party organization administering the survey, if applicable), you will need to undergo at least a Type II IRB review. Visit the <a href=\"https:\/\/wp.stolaf.edu\/irb\/\" target=\"_blank\" rel=\"noopener\">Institutional Review Board (IRB) website<\/a> to learn more. Your Survey Planning Form and accompanying materials may be submitted at the same time as your IRB materials (feel free to copy and paste relevant sections between the two) and reviews of each will occur simultaneously.<\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-full-width is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-6a94052981902-header-3\" aria-controls=\"accordion-6a94052981902-content-3\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-full-width is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"3\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-full-width is-style-default accordion__header-inner\">\n\t\t\t\t\t\t2025-26 Survey Coordinating Team Members\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-6a94052981902-header-3\"\n\t\t\t\t\t class=\"is-full-width is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-6a94052981902-content-3\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"3\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-full-width is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<ul>\n<li>Susan Canon, Institutional Effectiveness and Assessment, <a href=\"mailto:canon@stolaf.edu\" target=\"_blank\" rel=\"noopener\">canon@stolaf.edu<\/a><\/li>\n<li>Brandon Cash, Student Activities, <a href=\"mailto:cash@stolaf.edu\" target=\"_blank\" rel=\"noopener\">cash@stolaf.edu<\/a><\/li>\n<li>Lauren Feiler, Institutional Effectiveness and Assessment, <a class=\"is-full-width is-style-default rABsFf RffVmb AL18ce\" href=\"mailto:feiler1@stolaf.edu\" target=\"_blank\" rel=\"noopener\" data-tooltip-position=\"top\" data-tooltip=\"From user's organization profile\">feiler1@stolaf.edu<\/a><\/li>\n<li>Alison Feldt, Music\/Associate Dean of Fine Arts, <a href=\"mailto:feldt@stolaf.edu\" target=\"_blank\" rel=\"noopener\">feldt@stolaf.edu<\/a><\/li>\n<li>Joshua Lee, Alumni &amp; Parent Relations, <a href=\"mailto:lee8@stolaf.edu\" target=\"_blank\" rel=\"noopener\">lee8@stolaf.edu<\/a><\/li>\n<li>Elizabeth Leer, Education\/Student Life Committee chair, <a href=\"mailto:chapp@stolaf.edu\" target=\"_blank\" rel=\"noopener\">leere@stolaf.edu<\/a><\/li>\n<li>Kelsey Thompson, Institutional Effectiveness and Assessment, <a href=\"mailto:thomps22@stolaf.edu\" target=\"_blank\" rel=\"noopener\">thomps22@stolaf.edu<\/a><\/li>\n<li>SCT email alias: <a href=\"mailto:sct@stolaf.edu\" target=\"_blank\" rel=\"noopener\">sct@stolaf.edu<\/a><\/li>\n<\/ul>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t<\/div>\n\t\t<\/div>\n\n\t<\/div>\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Purpose The purpose of the large-scale survey coordination process is to support the collection of high-quality, useful survey data, and to maintain a record of all large-scale surveys planned for [&hellip;]<\/p>\n","protected":false},"author":2679,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-7742","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/pages\/7742","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/users\/2679"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/comments?post=7742"}],"version-history":[{"count":135,"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/pages\/7742\/revisions"}],"predecessor-version":[{"id":12040,"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/pages\/7742\/revisions\/12040"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/iea\/wp-json\/wp\/v2\/media?parent=7742"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}