Faxing

Sending a Fax

General Users – Faculty, Staff and Students

The following are various services that send faxes. Please be aware that most services require your name and email address, at a minimum. Some require signing up for a free trial.

FaxZero

https://www.faxzero.com/

FREE. Simply fill in your information in the Sender field (email is required to complete the sending process), the Recipients information, and upload your file. Their branding will be on the cover page, and you can send a maximum of 3 pages + cover page.

HelloFax

https://app.hellofax.com/info/pricing

Create an account to access their fax services. Send up to 5 pages.

Ring Central

https://www.ringcentral.com/plansandpricing/ringcentralfax.html

Sign up for a free trial. If you don’t need long-term faxing services, please do not extend past the trial period.

My Fax

https://www.myfax.com/free-30-day-trial

Sign up for a free 30-day trial. If you don’t need long-term faxing services, please do not extend past the trial period.

eFax

https://www.efax.com/efax-free

Sign up for a free 30-day trial. If you don’t need long-term faxing services, please do not extend past the trial period.

Departments with Fax Numbers

Fax Set Up (one time only)
  1. Sign into gmail.stolaf.edu
  2. In the top-right corner, select Settings (gear icon) > Settings
  3. In the top menu, select Accounts
  4. In the “Send mail as” section, click Add another email address
  5. In the pop-up window:
    1. Name: enter a name that you will remember i.e. Department Fax
    2. Email address: fax-507-786-XXXX@stolaf.edu (where XXXX is your fax extension)
  6. Deselect “Treat as an alias”
  7. Select Next Step
  8. Select Send Verification
  9. Check your email for the verification code, and follow the steps to confirm verification
  10. Reload Gmail by logging out, and logging back in
Send a fax
  1. Sign into gmail.stolaf.edu
  2. Compose a New Message:
    1. To: type xxx-xxx-xxxx@rcfax.com (note the change from sending to @fax.stolaf.edu to @rcfax.com)
    2. From: select fax-507-786-XXXX@stolaf.edu as the sender (where XXXX is your fax extension)

Receiving a Fax

Departments with Fax Numbers

Inbound faxes are routed to specially created email aliases. To be added to the list of members who will receive departmental faxes, speak with your AA/AAA, department chair, or equivalent individual.

When you receive a fax in your inbox, it will look like the following image. The fax itself will be attached to the message in PDF format:

A screenshot of an inbound fax delivery message.

General Users

The Telecommunications Office has a physical fax machine that faculty and staff may use for sending or receiving an occasional fax. This fax number is 507-786-3549. The sender must clearly mark the fax to your attention and we will send you an email when it is received.