Organizing Your Email Inbox

On this page:

  • Organizing the Gmail Inbox
  • Using Filters to sort mail or delete unwanted email

The following information is found in Google’s documentation for Organizing Emails.

Options for Sorting Gmail Inbox

Google offers five options for sorting your inbox, as described in their Choose your inbox layout documentation — Default, Important first, Unread first, Starred first and Priority Inbox. Each option helps surface your important emails according to your own preferences. Visit Google’s documentation to learn more.

Screenshot of Gmail inbox type options

Using Gmail Filters

Filters are useful for automating the sorting and/or deletion of email from your inbox. The following is taken from Google’s description of creating rules to filter your emails.

  1. In Gmail, in the search box at the top, search for a word, phrase or email address you’d like to filter and then click the down arrow.Screenshot of search box
  2. If you want to check that your search worked correctly, see what emails show up by clicking Search. At the bottom of the search window, click Create Filter.
  3. Choose what you’d like the filter to do. Here you can apply a label to emails, have them bypass the inbox, or automatically delete the messages, among other options. If you haven’t created a label yet, you can do so when choosing the Apply the label option.Screenshot for adding a label In the example below, all emails to stolaf-extra@stolaf.edu are set to bypass the inbox and have the Extra label applied (note: you’ll have to create this label yourself). This can keep your inbox less cluttered but still have these emails available when you want to look at them. Screenshot of sample filter rules to bypass inboxThese emails could then be viewed by clicking the Extra label in the left sidebar.Screenshot of where labels are found in sidebar

For more information

Visit Google’s extensive documentation on using Gmail to learn how to make better use of your Gmail inbox.