St. Olaf Mailing Lists and Announcements

Title:  St. Olaf Mailing Lists and Announcements
Effective Date:
April, 2014
Issuing Authority:  Information Technology
Program Coordinators:  Director of IT and Libraries
Last Updated: April, 2014

To maintain a free exchange of information in the most cost effective manner, while at the same time separating St. Olaf business from issues not directly related to the college, the college maintains a series of campus-wide and department or office specific mailing lists. In the spring of 2002 the Academic Computing Policy Board revised the list policy to help clarify the intent and members of of each list. With the exception of the stolaf-extra list, correspondence to any of the campus lists is limited to issues and information relating to St. Olaf business.

General Aliases

Please note that, with the exception of the stolaf-extra alias, delivery of messages to the following general aliases begins immediately, but it may take several hours before everyone on the list has received a copy of the message.

stolaf-faculty Mailing list limited to official St. Olaf business and distributed only to faculty members and others deemed appropriate by the Provosts Office.
stolaf-staff Mailing list limited to official St. Olaf business and distributed only to bi-weekly and professional staff.
stolaf-retirees Mailing list limited to St. Olaf business information and announcements for retired faculty and staff.
stolaf-all Mailing list limited to St. Olaf business and is distributed to only to faculty, staff, and emeriti.
stolaf-extra Mailing list open to announce issues and events that may not be directly related to St. Olaf. This list can not be used for commercial ventures. Users can sign up to join the mailing list through account services.

Academic Division Aliases

Faculty name-faculty Mailing list created by the summation of the individual department mailing lists, plus select individuals added by the Provosts Office. This mailing list is limited to college business.
dept name-dept Mailing lists generated by the individual departments. These lists are limited to faculty and the department AAA. The mailing lists are limited to college business. Departments may create their own separate mailing list that includes emeriti and friends of the department.
program name-program Mailing lists generated by the program directors. These lists are limited to faculty and staff affiliated with the program. The mailing lists are limited to college business.
Faculty-name-voting Mailing lists generated in the Provost and Dean of the College Office. These lists are limited to faculty with voting franchise affiliated that Faculty. The mailing lists are limited to college business.
aaa Mailing list generated in the Provost and Dean of the College Office. These lists are limited to Academic Administrative Assistants. The mailing lists are limited to college business.

Administrative Aliases

administrative division
name-division
Mailing lists generated by each administrative division (i.e., Enrollment Division) and includes all members of that division. The mailing lists are limited to college business.
office-name-office Mailing lists generated by each administrative office. These lists are limited to staff members associated with the office and mailings are limited to college business only.

Student Aliases

stolaf-students
stolaf-students-(classyear)
Mailing lists limited to messages regarding the personal safety or well-being of the student body or critical curriculum information sent from the President, Dean of Students, College Registrar, or the Director of Security and is distributed to all students. These mail messages are distributed to students on a nightly basis. Mail messages must be sent prior to 3:00PM to ensure overnight delivery of the message. Since delivery cannot be controlled, this mailing list is not an appropriate vehicle for announcements that require students’ immediate attention. This list is generated automatically.
major name-majors-yr
emphasis name-emph
concentration name-conc
These moderated mailing lists are generated automatically and are limited to information regarding the major, emphasis, or concentration name-conc concentration.