{"id":838,"date":"2013-05-09T14:17:03","date_gmt":"2013-05-09T19:17:03","guid":{"rendered":"https:\/\/wp.stolaf.edu\/it\/?page_id=838"},"modified":"2023-06-07T08:24:44","modified_gmt":"2023-06-07T13:24:44","slug":"access-policy","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/it\/access-policy\/","title":{"rendered":"Access Policy"},"content":{"rendered":"

Title:\u00a0 <\/b>Access Policy
\nEffective Date:<\/b> October 2012
\nIssuing Authority:\u00a0 <\/b>Information Technology
\nProgram Coordinators: \u00a0<\/b>Director of IT and Libraries
\nLast Updated:<\/b> October 2012
\n<\/b><\/p>\n

Purpose of Policy<\/h3>\n

This policy governs the use of the St. Olaf computing systems and networks.\u00a0 St. Olaf College has adopted this policy to safeguard the college\u2019s investments and data and to comply with various regulatory agencies.<\/p>\n

Scope <\/b><\/h3>\n

<\/b>This policy applies to the use of the St. Olaf computing systems and networks.<\/p>\n

Policy <\/b><\/h3>\n

<\/b>All St. Olaf students, faculty, and staff are granted computer user accounts and privileges during their association with the college.\u00a0 Visiting scholars, affiliate employees, registered volunteers and short-term guests may be granted a subset of these privileges.\u00a0 With the exception of faculty emeriti, all computing privileges are terminated at the time the association with the college ends.\u00a0 In all cases in which continued computer access is granted IT reserves the right to limit the amount of access and type of service provided.\u00a0 Wireless network access to the Internet is available to campus guests.<\/p>\n

All users must keep their account password confidential and not share it with others. Users should never log someone else in to their account or use another person\u2019s username and password. Passwords are the user’s responsibility and they will be held accountable for activities within their account and activities associated with their username and password.<\/p>\n

No one may use St. Olaf computers or network for profit-making ventures.\u00a0 Use of the St Olaf computers or networks for processing credit cards is strictly prohibited.<\/p>\n

Privileges <\/b><\/h3>\n

<\/b>St. Olaf users may be granted all or a subset of the following privileges:<\/p>\n

    \n
  • Access to St. Olaf computers (and local drive storage)<\/li>\n
  • Email<\/li>\n
  • Internet Access<\/li>\n
  • Printing<\/li>\n
  • Network file storage<\/b><\/li>\n
  • Applications<\/b><\/li>\n<\/ul>\n

    Student Access<\/h3>\n

    St. Olaf students are eligible for full computing privileges at the time of the first deposit payment.\u00a0 Students computing privileges are terminated at the following events:<\/p>\n

    Termination of Student Access:<\/h3>\n\n\n\n\n\n
    Graduation<\/strong><\/td>\nContinued accounts and user privileges for a maximum of 4 months with possible limitations on access and service<\/td>\n<\/tr>\n
    \u00a0Leave of Absence<\/strong><\/td>\n\u00a0Students taking a leave of absence from St. Olaf may apply for special continuance of their computer user accounts and privileges through the Dean of Students Office.<\/td>\n<\/tr>\n
    \u00a0Leaving the College<\/strong><\/td>\n\u00a0Accounts and e-mail privileges are terminated on the last day of enrollment in St. Olaf courses.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    \u00a0Faculty and Staff Access and Terminations<\/h3>\n

    Faculty and staff access are granted full computing privileges upon confirmation of employment by Human Resources.\u00a0 Faculty emeriti accounts do not terminate at the time of retirement, although there may be possible limitations on access and service.<\/p>\n

    Termination of Faculty and Staff Accounts:<\/h3>\n\n\n\n\n\n
    Term and Guest Faculty and other faculty who leave the College<\/strong><\/td>\n\u00a0Accounts and user privileges terminate on the last day of employment.\u00a0 Special continued access for a period not to exceed three months may be granted upon request and authorization from their Associate Dean.<\/td>\n<\/tr>\n
    Staff Terminations, Retirements, Resignations<\/strong><\/td>\n\u00a0Accounts and user privileges terminate on the last day of employment.<\/td>\n<\/tr>\n
    \u00a0Permanent Part Time Faculty and Academic Staff (e.g., Coaches)<\/strong><\/td>\n\u00a0Termination dates are determined by the Provost\u2019s Office.\u00a0 Faculty and staff who report through the Dean\u2019s Office and who are regularly re-appointed may maintain access to St. Olaf systems with authorization from the Provost\u2019s Office.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    Special Access and Termination<\/h3>\n\n\n\n\n\n\n
    Affiliate Employees<\/strong><\/td>\nAffiliate employees are granted access to e-mail and shared drive space. Affiliate employees include Bon App\u00e9tit employees, faculty and staff from other campuses working on collaborative projects, temporary employees, trainers, etc.\u00a0 Access is ended immediately upon termination of employment with affiliate organization or end of association with the College.<\/td>\n<\/tr>\n
    Short Term Guests<\/strong><\/td>\nShort term guests have access to the Internet through the St. Olaf guest wireless network.\u00a0 In addition, contractors, conference and workshop attendees may be granted access to e-mail, desktop computers, or networked drives upon the request of the campus sponsor.\u00a0 In special cases contractors or consultants may be given access to the business systems upon request of the appropriate authority for each application and upon receipt of a signed copy of the St. Olaf Vendor Privacy form.\u00a0 Access will be limited and will terminate on the last day of the sponsored event or activity.\u00a0 Conference and workshop attendee access is a fee-based service.<\/td>\n<\/tr>\n
    Registered Guests<\/strong><\/td>\nSponsoring offices may request local drive and shared drive space access for registered volunteers. No e-mail or personal drive space access is permitted.\u00a0 The sponsoring office must present a copy of the signed Volunteer Registration form before access is granted.<\/td>\n<\/tr>\n
    \u00a0Visiting Students and Scholars<\/strong><\/td>\nSponsoring office may request e-mail and personal drive space access.\u00a0 Access rights are terminated at the end of the visit.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    <\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"

    Title:\u00a0 Access Policy Effective Date: October 2012 Issuing Authority:\u00a0 Information Technology Program Coordinators: \u00a0Director of IT and Libraries Last Updated: October 2012 Purpose of Policy This policy governs the use […]<\/p>\n","protected":false},"author":185,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_spp_custom_css":"","footnotes":""},"class_list":["post-838","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/pages\/838","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/users\/185"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/comments?post=838"}],"version-history":[{"count":6,"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/pages\/838\/revisions"}],"predecessor-version":[{"id":20058,"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/pages\/838\/revisions\/20058"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/it\/wp-json\/wp\/v2\/media?parent=838"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}