Internship Funding (December and January)

Please follow the process outlined below to apply for a Piper Center Internship Grant Award, Johnson Family Opportunity Fund (JFOF) Award or PACON Grant Award to support an unpaid or underpaid internship or similar experience that will take place primarily during December or January. Students can qualify for different funding programs and levels of funding depending on expenses incurred and the number of weeks and hours required, as well as the student’s level of financial need.

Student Location Policy for Funding During the Academic Year (Due to COVID-19)

Given the current situation with COVID-19 and the goal of the College to protect the health and safety of all students, students will not be eligible for funding for international internships unless the experience takes place in the student’s home country. This policy is consistent with St. Olaf’s decision to cancel all Interim IOS courses and applies to the Piper Grant Award, Johnson Family Opportunity Fund, and the PACON Grant Award.

Piper Center Grant Award -- Eligibility and Award Level

Piper Center Internship Grant Award

All students who meet the requirements and apply by the priority deadline (November 9th) will receive a $300 award. Students who meet the requirements and apply by the secondary deadline (December 10th) will receive up to $300– specific amount will be based on available funds and the number of applications.

  • Sophomore, Juniors and Seniors are eligible to apply
  • The internship must require a minimum of 140 hours over a minimum of 4 weeks during December and January
  • The only Interim course that students who receive funding are allowed to take is the Internship & Reflection Seminar (MGMT 295, see here for details).
  • Receiving the award for Interim 2021 will not count toward the “one award maximum” (i.e., students will be able to receive another Piper Center Grant Award in the future)

*Compensation received from the employer will be subtracted from the award amount
*These guidelines will used to determine amounts of awards, regardless of expenses incurred. Students completing remote internships are eligible. Depending on demand and available funding, students may receive slightly less or more than the award estimates.
*’Funding to students could be subject to income tax withholding per IRS and Minnesota state guidelines.

Johnson Family Opportunity Fund -- Eligibility and Award Level

Johnson Family Opportunity Fund (JFOF) Award

  • To be eligible for the JFOF Award, students must have a level of high financial need that meets specific criteria to be eligible for the Johnson Family Opportunity Fund Award. Domestic students with an Expected Family Contribution of $10,000 or less, and “high need” international students, are eligible to apply. If you are uncertain about your eligibility, or believe you may have extenuating circumstances that may affect your eligibility, please reach out to Financial Aid at finaid@stolaf.edu.
  • The only Interim course options for students who want to be eligible for the higher award level are the Internship Reflection Seminar – MGMT 295 or “traditional” academic internship — more details below and on the academic internship website.
  • Eligible students applying for funding for an internship or similar experience (minimum of 3 weeks and 60 hours) that will take place during December and January should follow the process outlined below.
  • Eligible students who are seeking funding for graduate school expenses or other short-term experiences (less than 3 weeks and 60 hours) should apply for funding through the process outlined here
  • Eligible students may receive a maximum total of $5,000 in JFOF funding during their time at St. Olaf, including both funding for Internships & Career-enhancing Experiences and Graduate/Professional School-related funding.

Award Levels for the Johnson Family Opportunity Fund

How many hours and weeks?

Eligible to take a “non-internship related”
Interim Academic Course?

Award Level
140 hours and 4 weeks
(minimum)
No
(the only Interim course option is Internship Reflection Seminar – MGMT 295 or academic internship — more details on the academic internship website)
Expenses up to $4000;
Min. award of $600
60 hours and 3 weeks
(minimum)
Yes or No
(doesn’t matter)
Expenses up to $500;
Min. award of $300

*Compensation received from the employer will be subtracted from the award amount
*Award levels represent the maximum award for each experience and the maximum total for multiple experiences that take place during the same semester
*These guidelines will used to determine amounts of awards, regardless of expenses incurred. Students completing remote internships are eligible. Depending on demand and available funding, students may receive slightly less or more than the award estimates.
*’Funding to students could be subject to income tax withholding per IRS and Minnesota state guidelines.

JFOF Application Assistance
Kristi Kehrwald Adair is holding virtual drop-in appointments at the following times.  You do not need to schedule an appointment ahead of time.  Just join the Zoom and Kristi will admit you to the meeting when it is your turn.
Thursday, October 29 from 1 pm – 3 pm – Join via Zoom
Tuesday, November 3 from 2 pm – 4 pm – Join via Zoom
Thursday, November 5 from 1 pm – 3 pm – Join via Zoom
Monday, November 9 from 10 am – 11:30 am – Join via Zoom
Tuesday, November 10 from 10 am – 11 am – Join via Zoom 

Application Deadlines and Timeline

Priority Deadline: November 9th
Recipients notified: Week of November 16th (possibly earlier)

Second Deadline: December 10th
Recipients notified: By December 18th (possibly earlier)

Required Virtual Internship Orientation: See here for more information.

Eligibility Guidelines
  • Students who are completing internships or research on campus or who are employed by St. Olaf are not eligible for funding
  • Students who will be participating in St. Olaf Internship Program (e.g., Svoboda Legal Scholars, Health Scholars, Social Impact Scholars, Entrepreneurial Scholars, etc.) are not eligible to receive an award for another internship experience that takes place within the same term.
  • Students who choose to register for academic internship credit must follow guidelines and deadlines for Domestic Academic Internships or International Academic Internships
  • Students are not eligible to complete an internship outside of the United States unless they are traveling to their home country.
  • International students receiving funding could be subject to income tax withholding per the Internal Revenue Service (IRS) and the state of Minnesota.
Application Process and Required Documents

When you apply for funding, you will be asked electronically to upload files that are required for your application, including documentation of your opportunity, your resume and budget worksheets (JFOF and PACON Awards only). Each of these documents must be saved electronically in PDF format, and each document must be uploaded directly when you submit your application for funding.

BEFORE YOU APPLY – Prepare your application materials

STEP 1 – Secure a qualified opportunity (unpaid or underpaid internship, research experience, or similar career enhancing experience that requires a minimum of 4 weeks and 100 hours). Utilize the Piper Center for assistance.

STEP 2 – Secure written confirmation (letter or email in electronic format as a PDF) of your experience from your internship or research site.  The written confirmation must include the following:

  • be addressed to the intern and include the site supervisor’s name and title;
  • include a brief summary of your role/responsibilities (bullet points are sufficient);
  • include confirmation of start and end dates and time commitment;
  • appear on the letterhead of the employer/supervisor or be sent directly from your employer’s/supervisor’s work email.

STEP 3 – Prepare your Resume and save it electronically as a PDF.
If you need assistance starting or updating a resume, you can access Piper Center Resume Resources and/or schedule an appointment with a career coach.

STEP 4 – Complete the Payment Authorization Form (this form authorizes payment by Direct Deposit)

STEP 5 – Complete a W-9  (only required if you are a U.S. citizen or U.S. resident alien)

  • Note that W-9 is not the form you completed for student employment
  • Complete a W-9 form  — for a signature, please either use an electronic signature or print and sign (see here for an example)
  • Save as a PDF
  • Upload to the secure document exchange after signing in with your St. Olaf email

STEP 6 – Complete a Budget Worksheet
*Only for students who are applying for a JFOF Award or a PACO Grant Award.

STEP 7 – COMPLETE & SUBMIT YOUR ONLINE APPLICATION

Complete the ONLINE APPLICATION by 11:00 pm on the application deadline.

As part of the online application, you will need to submit the following documents electronically (saved as PDFs)

  • Confirmation Letter or Email
  • Resume
After You Apply

Await Notification from the Piper Center
Within two weeks of the application deadline, all applicants will be notified via email whether or not they have been awarded funding.
Funding will not be awarded until mid-January.

For Award Recipients – Final Steps

Complete an online form that indicates that you would like to accept the award (you will receive a link to the form with your award notification)

Attend One of Two Virtual Internship Orientation Sessions

Terms of Agreement

All award recipients are expected to do the following:

  • Watch the virtual internship orientation
  • Complete the internship or experience as described in the application. Recipients who do not complete the internship as described in their application may be required to pay back part or all of the award.
  • Complete a post-internship survey
  • Write a thank you note to the donor who provided funding for your internship
  • Give permission for your internship site, title, location and dates to be included in the searchable St. Olaf Internship database.
Additional Questions

If after reviewing the information on this website you still have additional questions, please reach out to Kristi Kehrwald Adair <kehrwa1> if you have questions about applying for the Johnson Family Opportunity Fund and Nate Jacobi <jacobi> if you have questions about applying for the Piper Center Grant Award.

 

Funding is made possible through the Johnson Family Opportunity Fund, Boldt Fund for Career Enhancement, the Dalgaard/Korda Family, the Paul and Anne Finstad Family, the Mel George Family, the Salveson Family, and the Harry C. Piper Fund.