Buildings and Grounds Committee

St. Olaf College Board of Regents

Buildings and Grounds Committee

Committee Charter

Approved by the Board of Regents on June 2017

Mission

The Buildings and Grounds Committee oversees plans and policies which assure that college grounds and facilities enhance all academic, co-curricular, and residential aspects of the college; that they are fully integrated into and supportive of college programs; that they are safe; and that they are maintained and renewed as required.

Roles and Responsibilities

The committee receives reports from college staff, provides counsel and advice relating to the committee’s mission, and makes recommendations to the Board concerning policies relating to the college’s facilities and grounds.

Composition

The committee shall consist of at least five members, including its ex officio members.  The Chair of the Board of Regents and the President of the College shall be ex officio voting members of the committee. The committee chair, and at least two other members of the committee, shall be Regents appointed by the Chair of the Board of Regents.  The committee may include one or more non-Regent members appointed by the Chair of the Board of Regents, so long as a majority of the committee members are Regents.

The Vice President and Chief Financial Officer shall serve as a non-voting staff liaison to the committee.

Meetings and Reporting

The committee normally shall meet at least three times per year, at such times and places as the committee shall determine.  Members may participate in any meeting of the committee by means of conference telephone or other form of remote communication that enables persons not physically present in the same location to communicate with each other on a substantially simultaneous basis. A quorum of any meeting of the committee shall consist of a majority of its appointed members for the purpose of taking any action other than adjourning the meeting. If a quorum of committee members is not present, a majority of those present may adjourn the meeting.

The committee chair, in collaboration with the staff liaison, shall establish the agendas for meetings.  The staff liaison shall provide the agenda and any other relevant materials to committee members in advance of each meeting.  The committee shall maintain minutes of all of its actions and communicate them promptly to the full Board of Regents.

Charter Review

This charter shall be reviewed regularly by the committee, and any proposed changes shall be submitted to the Nominating and Governance Committee for review and approval.  The Nominating and Governance Committee shall refer significant changes to the full Board of Regents for review and approval.