Setting Up Appointments via Google Mail

  • Please note that it is a violation of FERPA regulations to post sign-up sheets outside your office to have students sign up for advising or other appointments with you. A better and FERPA-compliant way exists, via your Google calendar!
  • Log into your St. Olaf gmail account and go to your calendar!
  • Click on the date and time you wish to begin the time frame for setting up your appointments.
  • In the window that pops up, you will see “Appointment Slots”; click on that.
  • Click through the items that come up on the screen.
  • You will be returned to your calendar, which will now show a shaded range on your calendar. Click on that shaded range, then on “Edit details.”
  • Copy the long link: “This calendar’s appointment page”
  • Paste the link into an email and send it to the people you wish to have it. If sending it to a class or group of advisees, start by using the SIS to create a FERPA-compliant email, or blind-copy all the students you wish to include.