An official St. Olaf College transcript is a permanent academic record of courses and grades prepared for each student who registers in the regular academic programs of St. Olaf College. An unabridged transcript of this record is maintained in the Registrar’s Office. All official transcripts bear the college seal and are enclosed in sealed envelopes bearing the signature of the Registrar on the back flap. Transcripts that are opened become unofficial. Transcripts can be issued either to you or directly to a third party upon your written consent in compliance with the U.S. Family Educational Rights and Privacy Act (FERPA) of 1974.
We DO NOT take transcript requests by phone or email, and we DO NOT fax or email transcripts.
Request Process and Fees:
Regular Processed Requests: $8.00 each processed within 2-3 business days.
Rush Requests: additional $5.00 per transcript request and will be mailed USPS the same business day if received by 11 am CST/CDT or if received after 11 am it will be mailed the following business day. During summer hours, rush requests on Fridays must be submitted by 8:30am CDT.
Paracollege Evaluations: additional $5.00 per transcript.
- In Person: Complete a transcript request form at the Registrar’s Office window, Tomson Hall 149. Photo ID is required when picking up your transcript. Current students: Transcripts are not sent to your campus p.o. box. You will need to pick up the transcript. We cannot release your transcript to another person for pickup on your behalf without your written approval. Payable by cash, check, Ole dollars, money order, or credit card (MasterCard or Visa)
- Online: You may order your official transcript at any time via the National Student Clearinghouse link. You will need a valid, major credit card to request your transcript. This is a 24/7 secure internet ordering system Current students may also login to the SIS to access the link to the Clearinghouse website to place an order. Under Student click on Personal. Go to the right side pull-down menu, select Clearinghouse Services and click the green Go button. Scroll down and click on Order or Track a Transcript.
- Mail/Fax: If you are requesting a rush transcript request it is best that you use the online process. Your official transcript request may be sent by US mail or by fax to the Registrar’s Office. Include payment with request. Incomplete or unsigned requests will not be processed. Be sure to include a daytime phone number. Write clearly. Mailed in requests are payable by cash, check, money order, or credit card (Mastercard or Visa). Faxed requests are payable by credit card and should be faxed to 507-786-3758.
Forms/Attachments: If you have a special form that needs to be included with your transcript, (i.e. for application to AMCAS, LSAC, PTCAS, etc.) then you will need to forward that form separately by fax or email to the Registrar’s Office. (fax to 507-786-3758 or scan and send as an email attachment to firstname.lastname@example.org). Also be sure to include a special note in your online request indicating that a form is being sent separately and must be included with your transcript.
FedEx Delivery Option: FedEx delivery is used if next business day delivery is needed Monday through Friday. If Saturday delivery is needed please call the Registrar’s Office at 507-786-3015 for the additional cost. There is an additional charge for FedEx delivery. FedEx doesn’t deliver to PO Box and a complete street address and destination phone number is required. The charge is $15 for delivery in the continental U.S., $20.00 to Canada and Mexico, and $30.00 for International FedEx delivery. Expedited requests must be received by 11 am CST/CDT.
For transcripts being mailed outside the United States we recommend the FedEx delivery option. This way there is a tracking number for you to track your transcript otherwise it can take several weeks through US Mail.
For current senior students: Transcripts are not processed during the week leading up to graduation.