{"id":10880,"date":"2020-10-07T11:12:46","date_gmt":"2020-10-07T16:12:46","guid":{"rendered":"https:\/\/wp.stolaf.edu\/registrar\/?page_id=10880"},"modified":"2023-06-07T08:34:26","modified_gmt":"2023-06-07T13:34:26","slug":"override-steps-for-faculty","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/registrar\/override-steps-for-faculty\/","title":{"rendered":"Override Instructions for Faculty"},"content":{"rendered":"<div data-modular-content-collection><!-- begin-migrated-from-panel-builder -->\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper site-section__inner--top-padding-minimal site-section__inner--bottom-padding-none\">\n\t\n\t\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<h3 style=\"text-align: center;\">Override Instructions for Faculty<\/h3>\n<p style=\"text-align: center;\">*Please see instructional videos below.<\/p>\n<p>An Override is an electronic process that permits a student to add your course in the following situations:<\/p>\n<ul>\n<li>The student has not met the hard-coded prerequisites or has met them in another way such as with transfer credits.<\/li>\n<li>The course is closed.<\/li>\n<\/ul>\n<p>Overrides can be student-initiated or faculty-initiated.\u00a0 The Dept Chair\/Program Director has determined prerequisites for each course in your dept\/program. Prerequisites can include a preceding course, a GE, or a restriction that a course is for majors or a specific student classification only. Our recommendation is to postpone maintaining waitlists until after the first full week of registration. Please note the following:<\/p>\n<ul>\n<li>The ability to request an Override for prerequisites will begin during Quiet Week for Advising.<\/li>\n<li>Our recommendation is to not entertain Overrides due to capacity until after registration begins and the course is full.\u00a0 The Override process is not meant to be a waitlist.<\/li>\n<li>Remember that if your course reopens due to a student dropping, any other student may take that final seat.<\/li>\n<li>If you approve a prerequisite Override but the course is full by the time the student registers, the student can request a capacity Override, you can edit your previously approved Override to include a capacity Override, or you can elect to add that student to your instructor-maintained waitlist.<\/li>\n<\/ul>\n<table>\n<tbody>\n<tr>\n<td style=\"text-align: center;\" width=\"33%\"><a href=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/03\/Faculty-view_-Approve_Deny-overrides.mp4\">How to Approve\/Deny a<br \/>\nStudent-initiated Override Request (1:00)<\/a><a href=\"https:\/\/www.stolaf.edu\/multimedia\/play?p=1069\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/03\/video.jpg\" alt=\"\" width=\"81\" height=\"59\" \/><\/a><\/td>\n<td style=\"text-align: center;\" width=\"33%\"><a href=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/03\/Faculty-view_-Creating-an-override.mp4\"><br \/>\nFaculty-initiated<br \/>\nOverride (1:16)<\/a><a href=\"https:\/\/www.stolaf.edu\/multimedia\/play?p=1070\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/03\/video.jpg\" alt=\"\" width=\"81\" height=\"59\" \/><\/a><\/td>\n<td style=\"text-align: center;\" width=\"33%\"><a href=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/03\/Faculty-view-Editing-overrides.mp4\"><br \/>\nHow to Edit an<br \/>\nOverride (0:52)<\/a><a href=\"https:\/\/www.stolaf.edu\/multimedia\/play?p=1071\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/03\/video.jpg\" alt=\"\" width=\"81\" height=\"59\" \/><\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper site-section__inner--top-padding-none site-section__inner--bottom-padding-none\">\n\t\n\t\n\t\t\t\t\t<header class=\"site-section__header\">\n\n\t\t\t\t<h2 class=\"site-section__title site-section__title--center h3\" id=\"student-initiated\" data-name=\"title\" data-livetext data-depth=\"0\" data-index=\"0\">Student-Initiated<\/h2>\n\n\t\t\t<\/header>\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<ol>\n<li>If a student requests an Override for your course, you will receive an email notifying you there is a pending request. You will also see it in the Messages section in SIS.<img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"10885\" data-permalink=\"https:\/\/wp.stolaf.edu\/registrar\/override-steps-for-faculty\/student-initiated-step-1b\/\" data-orig-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Student-Initiated-Step-1b.jpg\" data-orig-size=\"487,400\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;1&quot;}\" data-image-title=\"Student-Initiated-Step-1b\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Student-Initiated-Step-1b-300x246.jpg\" data-large-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Student-Initiated-Step-1b.jpg\" class=\"aligncenter size-full wp-image-10885\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Student-Initiated-Step-1b.jpg\" alt=\"\" width=\"487\" height=\"400\" data-wp-editing=\"1\" \/><\/li>\n<li>When you click on the pending request either from the link provided in the email or from SIS, you will be prompted to approve or deny it. A reason is required for denials. The student will be notified by email either way and will see your written comment. If approved, <strong>the student will still need to register for the course<\/strong> in the registration system themselves once registration begins.<br \/>\n<img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"11048\" data-permalink=\"https:\/\/wp.stolaf.edu\/registrar\/override-steps-for-faculty\/override-form-for-fac-to-approve-6\/\" data-orig-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-form-for-fac-to-approve-6.png\" data-orig-size=\"1026,719\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"override form for fac to approve 6\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-form-for-fac-to-approve-6-300x210.png\" data-large-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-form-for-fac-to-approve-6-1024x718.png\" class=\"aligncenter wp-image-11048 size-full\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-form-for-fac-to-approve-6.png\" alt=\"\" width=\"1026\" height=\"719\" \/><\/li>\n<\/ol>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper site-section__inner--top-padding-none site-section__inner--bottom-padding-none\">\n\t\n\t\n\t\t\t\t\t<header class=\"site-section__header\">\n\n\t\t\t\t<h2 class=\"site-section__title site-section__title--center h3\" id=\"faculty-initiated\" data-name=\"title\" data-livetext data-depth=\"0\" data-index=\"0\">Faculty-Initiated<\/h2>\n\n\t\t\t<\/header>\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<ol>\n<li>To initiate an Override to allow a student to register for your course, log into SIS and click on <strong>Forms and Links<\/strong>. Click on <strong>Create Course Override<\/strong>. Fill in the form and click <strong>Request Override<\/strong>.<br \/>\n<img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"10882\" data-permalink=\"https:\/\/wp.stolaf.edu\/registrar\/override-steps-for-faculty\/faculty-step-1\/\" data-orig-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Faculty-Step-1.jpg\" data-orig-size=\"756,587\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;1&quot;}\" data-image-title=\"Faculty-Step-1\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Faculty-Step-1-300x233.jpg\" data-large-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Faculty-Step-1.jpg\" class=\"aligncenter wp-image-10882 size-full\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/09\/Faculty-Step-1.jpg\" alt=\"\" width=\"756\" height=\"587\" \/><\/li>\n<li style=\"text-align: left;\">Below is a sample of the email the student will receive. This will not automatically register the student. Once the student enters the registration system, <strong>it is the student&#8217;s responsibility to register for the course themselves.<\/strong><br \/>\n<h3><img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"11050\" data-permalink=\"https:\/\/wp.stolaf.edu\/registrar\/override-steps-for-faculty\/override-approval-7\/\" data-orig-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-approval-7.png\" data-orig-size=\"747,318\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"override approval 7\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-approval-7-300x128.png\" data-large-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-approval-7.png\" class=\"aligncenter wp-image-11050 size-full\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2020\/10\/override-approval-7.png\" alt=\"\" width=\"747\" height=\"318\" \/>Editing<\/h3>\n<\/li>\n<\/ol>\n<p>You can edit your previously approved\/denied Overrides by clicking <strong>Review and<\/strong> <strong>Edit Course Overrides<\/strong> in Forms and Links.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"12510\" data-permalink=\"https:\/\/wp.stolaf.edu\/registrar\/override-steps-for-faculty\/screenshot-2021-11-24-102705\/\" data-orig-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/11\/Screenshot-2021-11-24-102705.png\" data-orig-size=\"1434,255\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"Screenshot 2021-11-24 102705\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/11\/Screenshot-2021-11-24-102705-300x53.png\" data-large-file=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/11\/Screenshot-2021-11-24-102705-1024x182.png\" class=\"aligncenter wp-image-12510 size-full\" src=\"https:\/\/wp.stolaf.edu\/registrar\/files\/2021\/11\/Screenshot-2021-11-24-102705.png\" alt=\"\" width=\"1434\" height=\"255\" \/><\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n<!-- end-migrated-from-panel-builder --><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":2110,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-10880","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/pages\/10880","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/users\/2110"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/comments?post=10880"}],"version-history":[{"count":81,"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/pages\/10880\/revisions"}],"predecessor-version":[{"id":14665,"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/pages\/10880\/revisions\/14665"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/registrar\/wp-json\/wp\/v2\/media?parent=10880"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}