Outsourced Food at Events

Interested in serving food from an outside source at your event?


The Buntrock Commons policy on food is: Outside catering or deliveries of food (pizza, meals, etc) are prohibited.  All food inside the building must be provided by Bon Appetit or the Lion’s Pause.

If Bon Appetit is unable to accommodate a food request, they may grant the use of an outside licensed food vendor.  Bon Appetit may also grant access to use kitchen space to prepare food, however this request will only be granted if day, time and staff supervision is available.

  • Using Bon App Catering
    • Please place any catering orders at least two weeks before your event.
      • Pack-outs cannot be ordered for events in Buntrock
      • Health code regulations, and good practice, do not permit unconsumed food at an event to be removed.  Bon Appetit is a valued partner in our community and they bear the responsibility of ensuring that food served on campus is properly stored and handled and that all food containers, dishes, glassware, etc. remain in their inventory.  We want all members of our community to be aware of this important practice.
    • Depending on what you have ordered, they will deliver it or you will pick it up—make sure you discuss this with them in advance!
    • If Catering will be delivering your food, they will also set up the serving area (including tables) and clean up after.
      • You will not need to request serving tables if Catering is providing the food and delivering it.
      • You will need to request tables for guests to eat at.
  • Using Outside Catering
    • Remember, the policy is that all food served for events in Buntrock must come from either Bon App or the Pause.
    • All food needs must be discussed with Bon App Catering (catering@stolaf.edu) at least two weeks before your event
      • You must discuss with them before placing any outside catering orders to first see if they can provide the food you need.
      • Catering must approve of any requests to use outside catering.
      • Please fill out this Non-Bon App Food at Events Request form to get approval. (If for a fundraiser, please complete the Fundraising Request form instead.)
    • After receiving approval, come up with a plan. Things to consider:
      • Will the food be delivered or will you be picking it up?
      • How will you ensure the food will remain at a safe temperature?
      • What will you serve it with?
      • Are you getting plates, silverware, etc. from the company?
      • What will you do with the extra food?
    • Payment options for outside catering:
      • Easiest: Pay with credit card in person or over the phone
        • Check out a credit card from the Office of Student Activities
        • Get an itemized receipt to turn in with credit card
      • Other: Pay by check
        • Get an invoice and W-9 from vendor by the Monday before your event
        • Complete a check request and have signed/verified in Student Activities, BC 107,s by noon the Tuesday before your event to receive it by Friday.
    • Set-up:
      • Consider serving area and guest eating area
      • Set-up needs should be included in “Comments to Scheduler” sections of R25 or your Pause reservation