Student Organization International Travel

St. Olaf Travel Policy can be read, in detail, here.

INTERNATIONAL TRAVEL for Student Organizations

International travel is possible.  If the destination is NOT a US State Department Travel Warning Country, please complete the same Trip Itinerary Form as domestic trips, but complete the International Trip waiver.   The permission request form must be submitted 3 months prior to travel.

The U.S. State Department will no longer issue travel warnings. Instead, each country will have a travel advisory at one of four levels.  The four levels are:
Level 1: Exercise Normal Precautions (blue)
Level 2: Exercise Increased Caution (yellow)
Level 3: Reconsider travel (orange)
Level 4: Do not travel (red)

Risks and advice will be categorized into: Crime, Terrorism, Civil Unrest, Health, Natural Disaster, Time-Limited Event, and Other.  This will help us identify the nature of the potential threats.

The travel committee will review students going to level 3 and 4 countries as standard practice.

 Student organizations considering travel to a country with State Department Travel Advisory shall complete the following:

  1. Registered student organizations can apply for special approval by submitting this form. (3 months in advance)
  2. Office of Student Activities staff shares the completed form with the campus travel review committee.
  3. If approved, staff notifies the student organization leaders.
  4. Organization student leaders complete the International waivers and submit, along with Group Itinerary Form, to the Office of Student Activities.
  5. Rosters and trip details to be forwarded to Public Safety and the Dean of Student’s office upon receipt.
  6. Student/participants should attend IOS International Orientation prior to departure.
  7. Student leader meets with Director of Student Activities for final review of trip.
  8. Any special needs, such as luggage storage, early building access, etc. should be arranged minimum 2 weeks in advance.

See the U.S. Department of State’s website.