{"id":5883,"date":"2020-05-20T10:30:21","date_gmt":"2020-05-20T15:30:21","guid":{"rendered":"https:\/\/wp.stolaf.edu\/sa\/?page_id=5883"},"modified":"2024-07-28T20:06:32","modified_gmt":"2024-07-29T01:06:32","slug":"travel","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/sa\/orgs\/travel\/","title":{"rendered":"Student Organization Travel"},"content":{"rendered":"<div data-modular-content-collection><p><!-- begin-migrated-from-panel-builder --><\/p>\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__image_overlay panel panel-image_overlay site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"image-overlay\"\n\t\t>\n\t\n\t\t<div class=\"site-section__inner site-section__inner--no-padding\">\n\n\t\n\t\t\n\t\n\t\n\t<div role=\"img\" aria-label=\"_DSC0006-(1)\" style=\"background-image:url('https:\/\/wp.stolaf.edu\/sa\/files\/2020\/05\/DSC0006-1-e1588943221596-1600x800.jpg');\" loading=\"lazy\"  class=\"site-section__bg-img site-section__bg-img--m-stack\"><\/div>\n\n\t\t<style>\n\t\t@media all and ( min-width: 960px ) {\n\t\t\t#site-panel__image-overlay-69e76e1f32642 {\n\t\t\t\theight: 500px;\n\t\t\t}\n\t\t}\n\t<\/style>\n\t\n\t\t\t\t\n    \n\t<div id=\"site-panel__image-overlay-69e76e1f32642\" class=\"site-panel__img-overlay-wrap site-panel__img-overlay--no-ribbon horz-center vert-middle\">\n\n\t\t<div class=\"site-panel__img-overlay-content\">\n\t\t\t<div class=\"t-content t-content--light\">\n\t\t\t\t\t\t\t\t\t<h2 class=\"site-section__title bold\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\tLet us help you get there.\n\t\t\t\t\t<\/h2>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<div class=\"site-section__desc\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"content\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\t<p>Travel can offer unique opportunities for student organizations to live out their mission while away from the Hill.\u00a0 Conferences, service trips, competitions, and many other reasons exist for student organizations to travel.\u00a0 We are here to help make sure your trip is a success!<\/p>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\t\t\t\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--gray\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper site-section__inner--top-padding-minimal site-section__inner--bottom-padding-none site-section__bg--gray\">\n\t\n\t\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper site-grid__wrapper-stagger\"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<h3 style=\"text-align: left;\"><strong>How to Travel: Step by Step<\/strong><\/h3>\n<div>Whether you are staying local or traveling farther away from campus, a successful trip takes a fair amount of planning. Read through the below steps and contact the OSA team with any questions that arise!<\/div>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"is-style-default site-section site-panel__accordion panel panel-accordion site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"accordion\"\n\t\t>\n\t\n\t\t\t<div class=\"is-style-default site-section__inner l-wrapper \">\n\t\n\t\n\t\t\n\t\n\t\n\t<div class=\"is-style-default site-grid site-grid__wrapper\">\n\n\t\t<div class=\"is-style-default site-grid__col\">\n\t\t\t\n<figure class=\"is-style-default c-caption\">\n\n\t<figure  class=\"is-style-default c-caption__img\"><img decoding=\"async\" class=\"is-style-default \" alt=\"EmptyName 281\" src=\"https:\/\/wp.stolaf.edu\/sa\/files\/2020\/06\/EmptyName-281-600x350.jpg\" loading=\"lazy\" \/><\/figure>\n\n\t\n<\/figure>\n\n\t\t<\/div>\n\t\t<div class=\"is-style-default site-grid__col\">\n\t\t\t<div class=\"is-style-default accordion site-panel__accordion-items\" data-depth=\"0\" data-name=\"accordions\" data-livetext role=\"tablist\" aria-multiselectable=\"true\" data-js=\"accordion\">\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1f33926-header-0\" aria-controls=\"accordion-69e76e1f33926-content-0\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"0\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tStep 1) Budget appropriately\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1f33926-header-0\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1f33926-content-0\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"0\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>In order to travel, you need to ensure your organization has sufficient funds. <a href=\"https:\/\/wp.stolaf.edu\/sa\/orgs\/finances\/fundraising\/\">Fundraisers<\/a> and <a href=\"https:\/\/wp.stolaf.edu\/sa\/orgs\/finances\/\">SGA funding requests<\/a> are both great ways to deposit money into your organization account to be used for travel. When budgeting for your travel, be sure to consider things like transportation costs, meal costs, and any registration fees that may need to be paid. It is also common to have organization members contribute part of their travel costs. In doing so, we encourage organization leaders to implement an equitable process to remove barriers to access for students.<\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1f33926-header-1\" aria-controls=\"accordion-69e76e1f33926-content-1\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"1\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tStep 2) Plan your logistics\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1f33926-header-1\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1f33926-content-1\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"1\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>What are the goals of your travel? Where are you going?\u00a0 Who&#8217;s going to go? What is your trip&#8217;s itinerary? How are you going to eat? Answering these questions (and more) is important when planning a trip as an organization. If you need any help working out your logistics, reach out to the <a href=\"mailto:osa@stolaf.edu\">OSA staff.<\/a><\/p>\n<p>Additionally, the College outlines expectations for travel in the <a href=\"https:\/\/wp.stolaf.edu\/finance\/travel-policy\/\">St. Olaf Travel Policy<\/a> that should be understood prior to planning trip logistics.<\/p>\n<p><strong><em>* If your organization wishes to travel internationally, please contact the OSA staff as soon as possible to discuss your travel plans.<\/em><\/strong><\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1f33926-header-2\" aria-controls=\"accordion-69e76e1f33926-content-2\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"2\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tStep 3) Register your travel\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1f33926-header-2\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1f33926-content-2\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"2\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>Before leaving campus, you need to register your trip with the OSA. Student organization travel of any duration or distance (beyond Northfield) is registered via the <a href=\"https:\/\/stolaf.presence.io\/form\/event-registration\" target=\"_blank\" rel=\"noopener\">Presence Event Registration form<\/a>. When completing the form, be sure to identify the event as a student organization trip and respond to the relevant questions.<\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1f33926-header-3\" aria-controls=\"accordion-69e76e1f33926-content-3\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"3\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tStep 4) Secure your mode of transportation\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1f33926-header-3\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1f33926-content-3\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"3\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>How are you going to get there? Depending on the who\/what\/when\/where of your trip, different forms of transportation may be more effective than others. <a href=\"https:\/\/wp.stolaf.edu\/transportation\/college-vehicles\/\">College vehicles<\/a>, rental cars, and buses\u00a0are the most common means of transportation. In reserving and booking most transportation options, including airfare, organization leaders will need to work with staff in the OSA.<\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1f33926-header-4\" aria-controls=\"accordion-69e76e1f33926-content-4\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"4\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tStep 5) Finalize your trip\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1f33926-header-4\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1f33926-content-4\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"4\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<p>Are all your supplies in order? There are a few final considerations to make when preparing to leave campus. The OSA is able to check out various resources to student organizations to support their trips including travel packs, coolers, credit cards, and more. Stop by the OSA and consult a staff member to reserve any needed supplies.<\/p>\n<p>Additionally, student organizations must provide a finalized roster of all St. Olaf students traveling on all organization-sponsored trips. This information must be submitted to Campus Recreation (club sport organizations) or the OSA (all other organizations) prior to departing campus.<\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t<\/div>\n\t\t<\/div>\n\n\t<\/div>\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper site-section__inner--top-padding-minimal\">\n\t\n\t\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper \"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content c-tile\"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<h4 style=\"text-align: center;\"><strong>Reimbursements<\/strong><\/h4>\n<p>Mileage can be reimbursed if you are driving a personal vehicle with a <a href=\"https:\/\/wp.stolaf.edu\/finance\/files\/2021\/01\/emp-reimb-fill-in-2021.pdf\">reimbursement form<\/a> and print a map of your trip. No other student organization costs may be reimbursed. Your organization must have sufficient funds in your account to be reimbursed and all forms must be signed by OSA staff.<\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content c-tile\"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"1\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<h4 style=\"text-align: center;\"><strong>Student Conduct<\/strong><\/h4>\n<p>Students are expected to act in ways that align with St. Olaf&#8217;s Code of Conduct and represent the College in its best light. Student conduct policies found in the <a href=\"https:\/\/wp.stolaf.edu\/thebook\/\">Student Handbook<\/a> still apply while students are traveling away from campus with a student organization.<\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content c-tile\"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"2\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<h4 style=\"text-align: center;\"><strong>Traveling with Advisors<\/strong><\/h4>\n<p>Staff\/advisors are not required to travel with student organizations, nor are they prohibited from doing so. Each department on campus may have its own policy about accompanying students. However, it is strongly encouraged that advisors know as much about the trip as possible.<\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n<p><!-- end-migrated-from-panel-builder --><\/p><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":3420,"featured_media":0,"parent":5721,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-5883","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5883","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/users\/3420"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/comments?post=5883"}],"version-history":[{"count":30,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5883\/revisions"}],"predecessor-version":[{"id":7982,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5883\/revisions\/7982"}],"up":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5721"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/media?parent=5883"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}