{"id":5893,"date":"2020-05-20T10:48:46","date_gmt":"2020-05-20T15:48:46","guid":{"rendered":"https:\/\/wp.stolaf.edu\/sa\/?page_id=5893"},"modified":"2025-06-26T20:15:08","modified_gmt":"2025-06-27T01:15:08","slug":"finances","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/sa\/orgs\/finances\/","title":{"rendered":"Student Organization Finances"},"content":{"rendered":"<div data-modular-content-collection><p><!-- begin-migrated-from-panel-builder --><\/p>\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__image_overlay panel panel-image_overlay site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"image-overlay\"\n\t\t>\n\t\n\t\t<div class=\"site-section__inner site-section__inner--no-padding\">\n\n\t\n\t\t\n\t\n\t\n\t<div role=\"img\" aria-label=\"Homecoming (13 of 25) (1)\" style=\"background-image:url('https:\/\/wp.stolaf.edu\/sa\/files\/2020\/06\/Homecoming-13-of-25-1-e1595614440625-1600x768.jpg');\" loading=\"lazy\"  class=\"site-section__bg-img site-section__bg-img--m-stack\"><\/div>\n\n\t\t<style>\n\t\t@media all and ( min-width: 960px ) {\n\t\t\t#site-panel__image-overlay-69e76e1f8c98b {\n\t\t\t\theight: 500px;\n\t\t\t}\n\t\t}\n\t<\/style>\n\t\n\t\t\t\t\n    \n\t<div id=\"site-panel__image-overlay-69e76e1f8c98b\" class=\"site-panel__img-overlay-wrap site-panel__img-overlay--no-ribbon horz-center vert-middle\">\n\n\t\t<div class=\"site-panel__img-overlay-content\">\n\t\t\t<div class=\"t-content t-content--light\">\n\t\t\t\t\t\t\t\t\t<h2 class=\"site-section__title bold\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\tManaging Money Matters\n\t\t\t\t\t<\/h2>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<div class=\"site-section__desc\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"content\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\t<p>We get it. Finances can be tricky to manage. Whether its expenditures, funding requests, or anything in between, we are here to help!<\/p>\n\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\t\t\t\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__imagetext panel panel-imagetext site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"imagetext\"\n\t\t>\n\t\n\t\t<div class=\"site-section__inner site-section__inner--no-padding\">\n\n\t\n\t\n\t<div class=\"site-grid site-grid__no-gutters  site-panel__imgtxt-img-right\">\n\t\t<div class=\"site-grid__col\">\n\t\t\t\n\t\t\t\t\t\t\t\n<div class=\"c-video\">\n\t<div class=\"wp-embed wp-embed--lazy\"><div class=\"wp-embed-wrap\"><iframe loading=\"lazy\" title=\"Presence Finance Overview\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/KyhcOlTqV74?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div><\/div>\n<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\t<div class=\"site-grid__col site-grid__col-safari-fix\">\n\t\t\t<div class=\"site-panel__imgtxt-content\">\n\t\t\t\t\n<div class=\"c-text\">\n\n\t\n\n\t\t\t<div class=\"c-text__desc t-content\" data-depth=\"0\" data-name=\"content\" data-autop=\"true\" data-livetext>\n\t\t\t<h2><strong>Let&#8217;s talk finances.<\/strong><\/h2>\n<p>Finances often drive the work, events, and initiatives of student organizations. Here in the OSA, we use the finance tools within Presence to help you manage all things money. View the video to get an overview of Presence Finance to get started!<\/p>\n<p>Below, we have more information about some key finance topics. Got questions? Stop by the OSA.<\/p>\n\n\t\t<\/div>\n\t\n\t<\/div>\n\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n\t\t\t<div\n\t\t\tclass=\"is-style-default site-section site-panel__accordion panel panel-accordion site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"accordion\"\n\t\t>\n\t\n\t\t\t<div class=\"is-style-default site-section__inner l-wrapper \">\n\t\n\t\n\t\t\n\t\n\t\n\t<div class=\"is-style-default site-grid site-grid__wrapper\">\n\n\t\t<div class=\"is-style-default site-grid__col\">\n\t\t\t\n<figure class=\"is-style-default c-caption\">\n\n\t\n\n\t\n<\/figure>\n\n\t\t<\/div>\n\t\t<div class=\"is-style-default site-grid__col\">\n\t\t\t<div class=\"is-style-default accordion site-panel__accordion-items\" data-depth=\"0\" data-name=\"accordions\" data-livetext role=\"tablist\" aria-multiselectable=\"true\" data-js=\"accordion\">\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1fc7901-header-0\" aria-controls=\"accordion-69e76e1fc7901-content-0\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"0\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tPresence Finance Forms\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1fc7901-header-0\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1fc7901-content-0\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"0\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<h5 style=\"text-align: left;\"><strong>What Presence forms do I need to use?<\/strong><\/h5>\n<p>The Presence Finance tool is built on four forms:\u00a0<em><strong>Allocation<\/strong><\/em>,\u00a0<em><strong>Deposit<\/strong><\/em>,\u00a0<em><strong>Expenditure<\/strong><\/em>, and\u00a0<em><strong>Reconciliation<\/strong><\/em>. These four forms drive all student organization financial transactions.<\/p>\n<p>The graphic below shares a little more about how the four forms work together to assist you in managing your student organization\u2019s budget. To gain access to the Presence Finance tool, you will need to have completed the annual OrgEssentials training.<\/p>\n<p><a class=\"is-style-default cta\" style=\"color: #00add9;\" href=\"https:\/\/stolaf.presence.io\/admin\/finance\/budget\" target=\"_blank\" rel=\"noopener\">Access Presence Finance!<\/a><\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"6817\" data-permalink=\"https:\/\/wp.stolaf.edu\/sa\/orgs\/finances\/presence-finance-3\/\" data-orig-file=\"https:\/\/wp.stolaf.edu\/sa\/files\/2021\/08\/Presence-Finance-2.png\" data-orig-size=\"1500,1118\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"Presence Finance\" data-image-description=\"\" data-image-caption=\"\" data-large-file=\"https:\/\/wp.stolaf.edu\/sa\/files\/2021\/08\/Presence-Finance-2-1024x763.png\" class=\"is-style-default aligncenter wp-image-6817 size-full\" src=\"https:\/\/wp.stolaf.edu\/sa\/files\/2021\/08\/Presence-Finance-2.png\" alt=\"\" width=\"1500\" height=\"1118\" \/><\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1fc7901-header-1\" aria-controls=\"accordion-69e76e1fc7901-content-1\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"1\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tSGA Funding Requests\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1fc7901-header-1\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1fc7901-content-1\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"1\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<h5 style=\"text-align: left;\"><strong>How do I get money for my organization?<\/strong><\/h5>\n<p>Student organizations do not receive automatic funding allocations. All student organizations are able, however, to request funding from the Student Government Association (SGA). Multicultural organizations apply for funding from the Diversity, Equity, and Inclusion Board. All other organizations request funds from the Involvement Board.<\/p>\n<p><a class=\"is-style-default cta\" style=\"color: #00add9;\" href=\"https:\/\/wp.stolaf.edu\/sga\/requesting-funding\/\" target=\"_blank\" rel=\"noopener\">Learn more!<\/a><\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1fc7901-header-2\" aria-controls=\"accordion-69e76e1fc7901-content-2\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"2\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tSpending Organization Funds\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1fc7901-header-2\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1fc7901-content-2\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"2\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<h5 style=\"text-align: left;\"><strong>How do I spend my organization&#8217;s money?<\/strong><\/h5>\n<p>Student organizations spending money via the <a href=\"https:\/\/stolaf.presence.io\/admin\/form\/create-expenditure\/respond\" target=\"_blank\" rel=\"noopener\">Create Expenditure<\/a> form. This form allows you to submit a variety of expenditure requests including:<\/p>\n<ul>\n<li>Credit Card\/Department Card Request<\/li>\n<li>Amazon Orders<\/li>\n<li>Check Requests<\/li>\n<li>Invoice Payments<\/li>\n<li>and more!<\/li>\n<\/ul>\n<p>The below video explains how to submit an expenditure request through Presence.<\/p>\n<div class=\"is-style-default wp-embed wp-embed--lazy\">\n<div class=\"is-style-default wp-embed-wrap\">\n<figure class=\"is-style-default wp-embed-lazy\" data-js=\"lazyload-embed\" data-embed-provider=\"youtube\" > \t<a href=\"https:\/\/youtu.be\/wZ59mCU5v8w\" data-embed-href=\"https:\/\/www.youtube.com\/embed\/wZ59mCU5v8w?autoplay=1&#038;autohide=1&#038;fs=1&#038;modestbranding=1&#038;showinfo=0&#038;controls=2&#038;autoplay=1&#038;rel=0&#038;theme=light&#038;vq=hd720\" class=\"is-style-default wp-embed-lazy__trigger\" data-js=\"lazyload-trigger\" title=\"Presence Expenditures\" data-embed-id=\"wZ59mCU5v8w\"> \t\t<img decoding=\"async\" class=\"is-style-default wp-embed-lazy__image lazyload\" loading=\"lazy\" src=\"https:\/\/i.ytimg.com\/vi\/wZ59mCU5v8w\/maxresdefault.jpg\" alt=\"Presence Expenditures\" \/><figcaption class=\"is-style-default wp-embed-lazy__caption\"> \t\t\t<i class=\"is-style-default wp-embed-lazy__icon icon icon-play\"><\/i> \t\t\t<span class=\"is-style-default wp-embed-lazy__trigger-label\">Play Video<\/span> \t\t\t<span class=\"is-style-default wp-embed-lazy__title\">Presence Expenditures<\/span> \t\t<\/figcaption><\/a> <\/figure>\n<\/div>\n<\/div>\n<p style=\"text-align: left;\">\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t\n            <article  class=\"is-style-default accordion__row site-panel__accordion-item \" role=\"tab\" aria-selected=\"false\" id=\"accordion-69e76e1fc7901-header-3\" aria-controls=\"accordion-69e76e1fc7901-content-3\">\n        \t\t<button\n\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\tclass=\"is-style-default accordion__header site-panel__accordion-title clearfix\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"3\"\n\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\tdata-livetext\n        \t\t>\n\t\t\t\t\t                    <span class=\"is-style-default accordion__header-inner\">\n\t\t\t\t\t\tOracle Accounts\t\t\t\t\t<\/span>\n                <\/button>\n                <div\n\t\t\t\t\taria-labelledby=\"accordion-69e76e1fc7901-header-3\"\n\t\t\t\t\t class=\"is-style-default accordion__content site-panel__accordion-content context-content t-content \"\t\t\t\t\tid=\"accordion-69e76e1fc7901-content-3\"\n\t\t\t\t\trole=\"tabpanel\"\n\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\tdata-index=\"3\"\n\t\t\t\t\tdata-autop=\"true\"\n\t\t\t\t\tdata-name=\"accordion_content\"\n\t\t\t\t\tdata-livetext\n                >\n\t\t\t\t\t                    <div class=\"is-style-default accordion__content-inner context-content\">\n\t\t\t\t\t\t<h5 style=\"text-align: left;\"><strong>How do I use Oracle for my organization finances?<\/strong><\/h5>\n<p>All student organizations have two finance accounts: Presence and Oracle. Oracle is the official account. At this time, student organizations are unable to view their account balance in Oracle. This means it is incredibly important to track all financial transactions in Presence to maintain as accurate a balance as possible. If you have questions about how your Presence and Oracle accounts align, please connect with an OSA staff member.<\/p>\n                    <\/div>\n                <\/div>\n            <\/article>\n\n\t\t\t<\/div>\n\t\t<\/div>\n\n\t<\/div>\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n<p><!-- end-migrated-from-panel-builder --><\/p><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":3420,"featured_media":0,"parent":5721,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-5893","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5893","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/users\/3420"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/comments?post=5893"}],"version-history":[{"count":29,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5893\/revisions"}],"predecessor-version":[{"id":8335,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5893\/revisions\/8335"}],"up":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/pages\/5721"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/sa\/wp-json\/wp\/v2\/media?parent=5893"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}