First-Year Students and Transfer Students

This page provides information and guidance regarding required actions for student employment at this time. Be sure to scroll down and read all of the content. More student employment information will be sent to your St. Olaf email address and updated on this page as fall approaches.


In order to be considered eligible, a student must have a work award as part of his or her financial aid package. Students interested in applying for financial aid can view the St. Olaf Financial Aid Office website.

Two Options for Finding a Job 

As an incoming student with a work award, you have two options for finding a job:

  1. Find a Job on Your Own: This option allows you to complete a traditional job search.  You can view job postings online and apply for jobs that interest you.
  2. Placement in a Position: This option allows you to be placed in a position without completing a traditional job search.  You should only do this option if you do not want to apply to any other positions your first year.
To Find Your Own Job
  1. View Available Positions
  2. Apply for Positions
    • Follow the directions listed under “How to Apply”, since each job will have different requirements.
    • Apply to as many jobs as you are interested. Jobs are competitive and it is important for you to be proactive in your job search. Some departments may have as many as 25-30 applicants for one position.
    • Be sure to pay close attention to the number of hours the job provides.  Most students will need to work an average of 8-9 hours per week if they intend to earn their entire work award amount.  This may require more than one job.
    • Most available positions will be posted on May 15. A limited number of additional opportunities may become available throughout the summer. We encourage you to check for new job postings regularly, and continue to apply for positions until you have secured a position.
    • Keep track of the jobs you applied for, the supervisor’s contact information and the hiring timeline listed on the position posting.
  3. Interview
    • The posting will provide details about the hiring timeline. Some positions will interview during the summer via telephone or online. Other positions will interview once you have arrived on campus in the fall.
  4. Accept a Position
    • Once a supervisor extends a job offer to you, let him/her know if you will accept or decline the job. If you accept, the supervisor will initiate an employment authorization which you will receive via your St. Olaf email account.  If you applied for other positions, please be sure to follow-up with those supervisors to inform them that you no longer want to be considered for their positions.
To Be Placed in a Position- Please contact


Employment Paperwork

If you plan to work during the 2019-20 academic year, you are required to complete the following forms. These forms are to be completed whether or not you have secured a position by move-in day.

Form to be completed in person on campus:

I-9: This form must be completed in person when you arrive on campus using documents from home.  Click here to see the list of acceptable documents. A form completion session will be held on Saturday, September 1 for domestic students and during the orientation session for international students.  More details about this will be sent to your St. Olaf email account in August.

Forms to be completed before you arrive on campus (domestic students only-international students will complete these during orientation):

W-4: Necessary to calculate withholding for federal taxes. Click here to review your options for completing the W-4.

Payment Authorization: Complete to have earnings applied directly to your tuition account, or deposited directly into a checking or savings account.  If you plan to open an account at a financial institutional once you arrive on campus, you may wait to complete this form.

*Please note these forms cannot be submitted online.  Use one of the methods below to send the forms to the Payroll Office. Questions can be directed to Payroll, at 507-786-3824.

Mail     St. Olaf College Payroll Office, 1520 St. Olaf Avenue, Northfield, MN 55057
Fax      507-786-3960

Other Important Things to Know

  • Student employment earnings are not guaranteed.  The amount earned will depend on the number of hours worked.  Because some jobs offer fewer hours, students may need to work at more than one job.  Be sure to discuss the number of available hours with your supervisor. Students are also not allowed to earn more than their work award amount listed on their financial aid package.
  • If you chose to apply for positions but have not been selected, follow these suggestions:
    • Don’t panic.  While most of the jobs were posted in May, other positions may still become available through the summer and early fall.  Continue to view the available positions online here.
    • If you have not secured a position by September 10, you may contact the Student and Staff Employment Specialist and ask that your name be placed on a list of students who are seeking employment. Notices about employment opportunities will then be sent to you as they are available.
    • You may contact departments directly to inquire about whether or not they are hiring.
  • Due to the limited number of open positions, you may not be hired at your first choice.  Students who are open to a variety of job duties and times often have the most success in earning their full work award.
  • If you have not already done so, activate your St. Olaf email account.  Important messages will be sent via this account throughout the summer.
  • If you have decided not to work please email the Student Employment Office to let us know.

Responsibilities of Student Employees

Student employment is a REAL job with REAL responsibilities.  Following are expectations of student employees:

  • Maintain accurate work records and submit your online timesheet by the required deadline
  • Monitor your earnings to ensure that you do not exceed your student work award amount
  • Arrive to your shift on time and ready to begin your duties
  • Contact your supervisor in advance if you are unable to work your shift/find a suitable substitute
  • Develop a positive relationship with your supervisor and other student employees in your office/department
  • Behave in a professional manner
  • Dress appropriately for your work place
  • Follow instructions provided by your supervisor
  • Notify your supervisor at least two weeks in advance when terminating your position

Student Employment Handbook

Learn about the following topics by viewing the Student Handbook .

  • Overview
  • Required Paperwork
  • Methods of Payment
  • Stipends
  • Understanding Your Pay Statement
  • Time Entry System
  • Payroll Schedule, Wage Rate, Scheduling Hours
  • Rest and Meal Periods
  • Holiday Pay
  • Off-Campus Positions
  • Summer Student Employment
  • International Student Employment
  • Workers’ Compensation
  • Disabilities
  • Sexual Harassment, Misconduct and Assault
  • Family Members
  • Expectations
  • Changing or Quitting Jobs
  • Involuntary Dismissal