{"id":3227,"date":"2026-08-26T09:57:07","date_gmt":"2026-08-26T14:57:07","guid":{"rendered":"https:\/\/wp.stolaf.edu\/studentemployment\/?page_id=3227"},"modified":"2026-08-26T09:58:47","modified_gmt":"2026-08-26T14:58:47","slug":"employment-paperwork","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/studentemployment\/employment-paperwork\/","title":{"rendered":"Employment Paperwork"},"content":{"rendered":"<div data-modular-content-collection>\n<p class=\"has-medium-font-size wp-block-paragraph\">All Student Employment paperwork is available in Oracle after you receive a job offer. Under the &#8220;Me&#8221; tab, find the &#8220;Journeys&#8221; tile to access your Student Checklist. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">All student employees MUST have the following before beginning work:<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Job Offer<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You must receive and accept a formal job offer in the Oracle system. You will be notified of your job offer in an email sent from &#8220;St. Olaf Recruiting&#8221; with the word &#8220;Congratulations&#8221; in the subject line.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">How to Accept a Job Offer<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to Oracle.<\/li>\n\n\n\n<li>Go to the &#8220;Me&#8221; tab and select the &#8220;Journeys&#8221; tile.<\/li>\n\n\n\n<li>Click on the Journey with the title matching the job offer that you would like to accept. <\/li>\n\n\n\n<li>Sign the offer in the first task of the Journey and submit.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Time Card<\/strong><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">Accessing Your Time Card<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Note: You will NOT be able to see your new assignment in your time card until your Start Date.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To access your new assignment on your time card:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to the \u201cMe\u201d tab and select the \u201cTime and Absence\u201d tile.<\/li>\n\n\n\n<li>Click on &#8220;Current Time Card.&#8221;<\/li>\n\n\n\n<li>Double-click the first box under \u201cAssignment Name\u201d and click the dropdown menu to see all of your active assignments.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If your new assignment is not listed, double-check your start date. If you have begun work and you still cannot see your new assignment, reach out to the Student Employment Office at <a href=\"mailto:studentwork@stolaf.edu\">studentwork@stolaf.edu<\/a>.<br \/>Further instructions for completing and submitting your time card can be found on the <a href=\"https:\/\/wp.stolaf.edu\/business-office\/student-payroll\/\">Student Payroll<\/a> website and in the <a href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\">Payroll Oracle Guides<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Completed Form I-9<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Form I-9 is the form the U. S. government uses to establish your authorization to work in the United States. To complete your Form I-9, you must complete BOTH Section 1 and Section 2.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Section 1 of Form I-9<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">You must complete \u2018Section 1\u2019 of the Form I-9 through your Student Checklist.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Section 2 of Form I-9<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">To complete Section 2, you must come in person to the Student Employment office, located in Tomson Hall 290, any time during business hours with the required identification documents. <a href=\"https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents\">View the list of acceptable documents.<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You must provide either:<br \/>[1] one item from List A; OR [1] one item from List B and [1]one item from List C.)<br \/>Note: Documents must be original, NO photos or copies accepted.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Workplace Expectations Agreement<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You must sign the Workplace Expectations Agreement through your Student Checklist. This document explains items for disciplinary action, disciplinary procedures, and required referrals. To learn more, see <a href=\"https:\/\/wp.stolaf.edu\/studentemployment\/student-employment-handbooks\/\">Student Employment Handbooks<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Confidentiality Agreement<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You must sign the Confidentiality Agreement through your Student Checklist. This document explains expectations for accessing, handling, and discarding confidential information. To learn more, see <a href=\"https:\/\/wp.stolaf.edu\/studentemployment\/student-employment-handbooks\/\">Student Employment Handbooks<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">All student employees MUST complete the following before the end of their first week of work:<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Payroll Forms<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You must complete the following payroll forms through your Student Checklist:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Federal W-4<\/li>\n\n\n\n<li>Minnesota W-4<\/li>\n\n\n\n<li>Payment Elections<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Further instructions for completing and submitting your tax forms and making payroll elections can be found on the <a href=\"https:\/\/wp.stolaf.edu\/business-office\/student-payroll\/\">Student Payroll<\/a> website and in the <a href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\">Payroll Oracle Guides<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Need help with your Student Checklist? See <a href=\"https:\/\/docs.google.com\/document\/d\/1TDiUK2f9Mr-1Z2_LjvDYfAH36t8fL3Nw5t4b0ws3oVU\/edit?tab=t.0\">Oracle Guide for Students in Student Employment<\/a><\/h2>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>All Student Employment paperwork is available in Oracle after you receive a job offer. Under the &#8220;Me&#8221; tab, find the &#8220;Journeys&#8221; tile to access your Student Checklist. All student employees [&hellip;]<\/p>\n","protected":false},"author":12414,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-3227","page","type-page","status-publish","hentry"],"acf":[],"jetpack_shortlink":"https:\/\/wp.me\/P9lfpK-Q3","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages\/3227","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/users\/12414"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/comments?post=3227"}],"version-history":[{"count":8,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages\/3227\/revisions"}],"predecessor-version":[{"id":4318,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages\/3227\/revisions\/4318"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/media?parent=3227"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}