{"id":828,"date":"2020-05-08T09:59:56","date_gmt":"2020-05-08T14:59:56","guid":{"rendered":"https:\/\/wp.stolaf.edu\/studentemployment\/?page_id=828"},"modified":"2025-10-22T14:34:45","modified_gmt":"2025-10-22T19:34:45","slug":"employment-paperwork","status":"publish","type":"page","link":"https:\/\/wp.stolaf.edu\/studentemployment\/employment-paperwork\/","title":{"rendered":"Employment Paperwork"},"content":{"rendered":"<div data-modular-content-collection>\t\t\t<div\n\t\t\tclass=\"site-section site-panel__image_overlay panel panel-image_overlay site-section__bg--default\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"image-overlay\"\n\t\t>\n\t\n\t\t<div class=\"site-section__inner site-section__inner--no-padding\">\n\n\t\n\t\t\n\t\n\t\n\t<div role=\"img\" aria-label=\"dsc_0024\" style=\"background-image:url('https:\/\/wp.stolaf.edu\/studentemployment\/files\/2020\/01\/dsc_0024-1600x787.jpg');\" loading=\"lazy\"  class=\"site-section__bg-img site-section__bg-img--m-stack\"><\/div>\n\n\t\n\t\t\t\t\n                \n\t<div id=\"site-panel__image-overlay-69e68c16c29d3\" class=\"site-panel__img-overlay-wrap site-panel__img-overlay--no-ribbon horz-center vert-middle no-height-set\">\n\n\t\t<div class=\"site-panel__img-overlay-content\">\n\t\t\t<div class=\"t-content t-content--light\">\n\t\t\t\t\t\t\t\t\t<h2 class=\"site-section__title bold\"\n\t\t\t\t\t\tdata-depth=\"0\"\n\t\t\t\t\t\tdata-name=\"title\"\n\t\t\t\t\t\tdata-autop\n\t\t\t\t\t\tdata-livetext\n\t\t\t\t\t>\n\t\t\t\t\t\tEmployment Paperwork\n\t\t\t\t\t<\/h2>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<a class=\"btn\" href=\"https:\/\/wp.stolaf.edu\/studentemployment\/\" target=\"_self\">Return to Main Page<\/a>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\t\t\t\t\n\t\t<\/div>\n\n\t\t\t<\/div>\n\t\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center has-large-font-size\"><strong>All Students Need to Complete The Following Four Forms BEFORE They Begin Work<\/strong><\/h2>\n\n\n\n<h2 class=\"wp-block-heading\">After accepting a job offer, you will need to log in to Oracle, find your Journeys tile, and complete the Student Checklist.<\/h2>\n\n\n\t\t\t<div\n\t\t\tclass=\"site-section site-panel__wysiwyg panel panel-wysiwyg site-section__bg--normal\"\n\t\t\tdata-depth=\"\"\n\t\t\tdata-js-panel=\"wysiwyg\"\n\t\t>\n\t\n\t\t\t<div class=\"site-section__inner l-wrapper site-section__inner--top-padding-none site-section__inner--bottom-padding-minimal\">\n\t\n\t\n\t\t\n\t\n\t\n\t<div class=\"site-section__content \">\n\t\t<div class=\"site-grid site-grid__wrapper \"\n\t\t\t data-depth=\"0\"\n\t\t\t data-name=\"columns\"\n\t\t\t data-livetext>\n\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"0\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-462 size-full\" src=\"https:\/\/wp.stolaf.edu\/studentemployment\/files\/2019\/10\/I-9-Icon-1-e1588952807878.png\" alt=\"\" width=\"140\" height=\"165\" \/><\/p>\n<h6><b>I-9 Employment Verification &#8211; Initiated in oracle after you accept a job offer<\/b><\/h6>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"1\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-463 size-full\" src=\"https:\/\/wp.stolaf.edu\/studentemployment\/files\/2019\/10\/W-4-Icon-e1588952723995.png\" alt=\"\" width=\"140\" height=\"165\" \/><\/p>\n<h6 style=\"margin-top: 0px; text-align: left;\"><a href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\"><span style=\"font-weight: bolder;\">Federal W-4 Tax Withholdings<\/span><\/a><\/h6>\n<p>If you require a paper copy of this document, please reach out to: <a href=\"mailto:payroll@stolaf.edu\">payroll@stolaf.edu<\/a>.<\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"2\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-466 size-full\" src=\"https:\/\/wp.stolaf.edu\/studentemployment\/files\/2019\/10\/MN-W-4-Icon-e1588952605688.png\" alt=\"\" width=\"140\" height=\"161\" \/><\/p>\n<h6><a href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\"><b>Minnesota W-4 Tax\u00a0<\/b><\/a><a href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\"><b>Withholdings<\/b><\/a><\/h6>\n<p>If you require a paper copy of this document, please reach out to: <a href=\"mailto:payroll@stolaf.edu\">payroll@stolaf.edu<\/a>.<\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\t\t\t\t<div class=\"site-grid__col\">\n\t\t\t\t\t<div class=\"site-panel__wysiwyg-content\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"t-content \"\n\t\t\t\t\t\t\t\t data-depth=\"0\"\n\t\t\t\t\t\t\t\t data-index=\"3\"\n\t\t\t\t\t\t\t\t data-autop=\"true\"\n\t\t\t\t\t\t\t\t data-name=\"column_content\"\n\t\t\t\t\t\t\t>\n\t\t\t\t\t\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-465 size-full\" src=\"https:\/\/wp.stolaf.edu\/studentemployment\/files\/2019\/10\/Payment-Authorization-Icon-e1588952637317.png\" alt=\"\" width=\"140\" height=\"165\" \/><\/p>\n<h6 style=\"margin-top: 0px; text-align: left;\"><a href=\"https:\/\/drive.google.com\/drive\/folders\/1zoaoUh_BWEgeHiFAOkHXc5dX-8TFOpIl?role=writer\"><span style=\"font-weight: bolder;\">Payment ELECTION<\/span><\/a><\/h6>\n<p>If you require a paper copy of this document, please reach out to: <a href=\"mailto:payroll@stolaf.edu\">payroll@stolaf.edu<\/a>.<\/p>\n<p>&nbsp;<\/p>\n\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\n\t\t\t\t<\/div> <!-- .site-grid__col -->\n\t\t\t\n\t\t<\/div> <!-- .site-grid, .site-grid__wrapper -->\n\t<\/div> <!-- site-section__content -->\n\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\n\t\t\t<\/div>\n\t\n\n\n\n<h2 class=\"wp-block-heading\"><strong>New to Student Employment (&#8220;Pending Workers&#8221;): <\/strong><\/h2>\n\n\n\n<p>(Click on the <strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-luminous-vivid-orange-color\">orange <\/mark><\/strong>text to access the corresponding links)<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"has-black-color has-text-color has-link-color wp-elements-5e712c76352967ab90bd1bb1e0b7018b\"><strong>1) Apply for a job&nbsp;in Oracle.&nbsp;<\/strong><\/li>\n\n\n\n<li>You will not be able to complete your required employment paperwork or receive an Oracle account until after you have applied for a job.<\/li>\n\n\n\n<li class=\"has-black-color has-text-color has-link-color wp-elements-7946d5591f242b92ddc6b906a9b99f31\">Visit the&nbsp;<a href=\"https:\/\/fa-ewur-saasfaprod1.fa.ocs.oraclecloud.com\/hcmUI\/CandidateExperience\/en\/sites\/CX_1\" target=\"_blank\" rel=\"noreferrer noopener\"><strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-luminous-vivid-orange-color\">Student Job Board<\/mark><\/strong><\/a><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-luminous-vivid-orange-color\">&nbsp;<\/mark>webpage to view openings.<\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>2)<\/strong> Once you have <strong><em>applied<\/em><\/strong> to a job in Oracle and <strong><em>received a job offer<\/em><\/strong> (via an email notification from Oracle), you must then&nbsp;<em><strong>respond<\/strong><\/em>&nbsp;to the job offer. To respond you&nbsp;will need to click the link in the&nbsp;<em>Congratulatory Job Offer<\/em>&nbsp;email. After you click the link, scroll down to the bottom of the page and click &#8220;accept&#8221; or &#8220;decline&#8221;.&nbsp;<\/li>\n\n\n\n<li><\/li>\n\n\n\n<li><strong>A separate email will prompt students to enter &#8220;sensitive information&#8221; which includes the following:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Date of Birth<\/li>\n\n\n\n<li>Country<\/li>\n\n\n\n<li>Social security number\/national identifier<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-vivid-red-color\">This information is required for your Oracle profile &#8211; please make sure to add it or your Oracle profile cannot be completed.<\/mark><\/strong><\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>3) <\/strong>After you accept an Oracle job offer,&nbsp;<strong><em>please expect a 5-10 business day delay before being able to access Oracle<\/em><\/strong>. This delay occurs because HR must complete a manual data entry task before new student employees can successfully log into Oracle.<\/li>\n\n\n\n<li>Students can check periodically to see if they have access by clicking the \u201cCompany Single Sign-on\u201d button on the&nbsp;<a href=\"https:\/\/fa-ewur-saasfaprod1.fa.ocs.oraclecloud.com\/hcmUI\/faces\/FuseWelcome\" target=\"_blank\" rel=\"noreferrer noopener\"><strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-luminous-vivid-orange-color\">Oracle Login<\/mark><\/strong><\/a>&nbsp;page.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>4) Complete &#8216;Section 1&#8217; of your Form I-9.<\/strong><\/li>\n\n\n\n<li>Once pending workers have access to Oracle, they will then be able to complete &#8216;Section 1&#8217; of the Form I-9 through the Student Checklist under the \u201cJourneys&#8221; tile on Oracle.<\/li>\n\n\n\n<li><strong>When you begin the Form I-9, be aware: if you list the current calendar date as your start date, you only have a&nbsp;3 day window&nbsp;to complete &#8216;Section 2&#8217; of the form with Human Resources.<\/strong><\/li>\n<\/ul>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>5) After completing &#8216;Section 1&#8217; of the Form I-9, you will need to schedule an appointment with HR to complete &#8216;Section 2&#8217; of the Form I-9.<\/strong>&nbsp;<\/li>\n\n\n\n<li>Schedule an appointment with Student Employment staff in&nbsp;the HR office, located in Tomson Hall 180A, or stop by during drop in hours on a Tuesday or Wednesday from 2pm &#8211; 4pm with your required identification documents.&nbsp;View the <strong><a href=\"https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents\" data-type=\"link\" data-id=\"https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents\"><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-luminous-vivid-orange-color\">list of acceptable documents<\/mark><\/a><\/strong>.&nbsp;You must provide either:\n<ul class=\"wp-block-list\">\n<li>[1] one item from List A;&nbsp;<\/li>\n\n\n\n<li><strong>OR<\/strong>&nbsp;[1] one item from List B&nbsp;<em>and<\/em>&nbsp;[1]one item from List C.)<\/li>\n\n\n\n<li><strong>Note: Documents must be original, NO photos or copies accepted.<\/strong>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong> 6) Visit HR for your scheduled appointment.<\/strong><\/li>\n<\/ul>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>7) <\/strong>Complete the rest of the paperwork on the Student Checklist (W-4 and Payment Election), which can be found under the &#8220;Journeys&#8221; tile on Oracle.<\/li>\n<\/ol>\n\n\n\n<p>Please review and explore these helpful resources (click on the texts below to access the corresponding links):<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Student Work Resources:<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/wp.stolaf.edu\/studentemployment\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Employment Website<\/a>&nbsp;<\/strong><\/li>\n\n\n\n<li><strong><a href=\"https:\/\/wp.stolaf.edu\/business-office\/student-payroll\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Payroll<\/a><\/strong> <strong>Website<\/strong><\/li>\n\n\n\n<li><\/li>\n\n\n\n<li>Oracle Support:<\/li>\n\n\n\n<li><a href=\"https:\/\/stolafcarleton.teamdynamix.com\/TDClient\/3411\/HRPayrollFinance\/Home\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Oracle Help Desk<\/strong><\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/wp.stolaf.edu\/oracle\/oracle-guides\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Oracle Guides Reference Page<\/strong><\/a><\/li>\n\n\n\n<li><strong><a href=\"https:\/\/docs.google.com\/document\/d\/17P13AIdZW_OM4mwyEua_60bS_8W61yPOQNs2hTAJKCU\/edit#heading=h.65q0nnxopubi\" target=\"_blank\" rel=\"noreferrer noopener\">Students &#8211; Applying for Jobs<\/a>&nbsp;<\/strong><\/li>\n\n\n\n<li><strong><a href=\"https:\/\/docs.google.com\/document\/d\/1mRkuGTSHwKITSJ8dQHRg3EN8TVWZMYGaTFomuW7atsk\/edit#heading=h.4g18ho4fcw55\" target=\"_blank\" rel=\"noreferrer noopener\">ME for Students &#8211; Reference&nbsp;Gui<\/a>de<\/strong><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>All Students Need to Complete The Following Four Forms BEFORE They Begin Work After accepting a job offer, you will need to log in to Oracle, find your Journeys tile, [&hellip;]<\/p>\n","protected":false},"author":12414,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/page-full-width.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-828","page","type-page","status-publish","hentry"],"acf":[],"jetpack_shortlink":"https:\/\/wp.me\/P9lfpK-dm","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages\/828","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/users\/12414"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/comments?post=828"}],"version-history":[{"count":185,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages\/828\/revisions"}],"predecessor-version":[{"id":3073,"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/pages\/828\/revisions\/3073"}],"wp:attachment":[{"href":"https:\/\/wp.stolaf.edu\/studentemployment\/wp-json\/wp\/v2\/media?parent=828"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}