Senior Account Deactivation:
- September 20 for students graduating spring semester.
- March 20 for students graduating fall semester.
Google Drive: Transferring Ownership of Files
To transfer ownership of your Google drive to another St. Olaf user, please follow the steps at support.google.com/drive/answer/2494892
NOTE: Google Apps for Education will only allow you to reassign ownership of docs to other users in our domain. If you need to move files to a personal account, you will need to do a Google Migration (see below).
Google Groups (formerly email aliases / mailing lists)
If you are the owner of a Google Group, please transfer ownership via groups.google.com
WordPress Sites
For WordPress sites that you manage, please make sure that your successor, co-worker, or other person who will be managing the site after you leave, is setup as an Administrator on the site.
Google Migration
Option 1: Transfer your content
The Transfer option copies and transfers the following from your St. Olaf account to your personal Google account:
- Email in Gmail (not contacts, chats, tasks, or calendar items)
- Documents that you own in Google Drive (except files in the “Google Photos” section of Drive)
- Documents in My Drive
To complete a Transfer, please follow the steps detailed at: https://support.google.com/accounts/answer/6386856?authuser=2&visit_id=1-636582973851640020-3429580922&p=transfer_content_verificationstep&hl=en&rd=1
NOTE:
- Requires a personal Gmail account.
- Original files stay in your St. Olaf account. Any changes you make to the copied files don’t affect the originals.
- Any emails you receive after the Transfer will not be copied to your personal Google account
- Email labels are retained (with an added “Moved date” label) and placed in your personal Gmail account:
- Drive files are placed in a folder in your personal Google drive:
Option 2: Download your data – Create an Archive
You can export and download your data from your St. Olaf Gmail, calendar, documents, and photos. In a few easy steps, create an archive to keep for your records or use the data in another service. NOTE: Downloading your data does not delete it from Google’s servers.
Follow the steps detailed at https://support.google.com/accounts/answer/3024190?hl=en&authuser=2
Option 3: Move Emails only
To move your email only, follow the how-to steps at https://wp.stolaf.edu/it/st-olaf-college-gmail-migration/.
NOTE:
- Requires a personal Gmail account.
- If you choose this option, your personal Gmail account will continue to check and download messages from your St. Olaf account until it is deactivated.
- This option does not move documents stored in Drive, nor calendar items. And Gmail labels do not move.
Option 4: Hybrid Approach
If you want new emails to continue to be forwarded to your personal account (until your St. Olaf account is deactivated), AND you want a copy of your Drive documents and calendar items, you might consider a Hybrid Approach:
- First, follow all the steps in option #3 listed above (moving emails).
- Second, follow the steps in option #2 above (archive your data), EXCEPT de-select Gmail:
Questions?
Please contact our IT Helpdesk at 507-786-3830 or email helpdesk@stolaf.edu