Email Mailing Lists

St. Olaf College hosts several Google Groups (including stolaf-faculty, stolaf-staff, and stolaf-students) that enable members of the campus community to share information related to College business with colleagues and peers. The College also hosts an additional Google Group (stolaf-extra) that enables campus community members to buy and sell items and seek business recommendations.

To ensure that these campus-wide Google Groups are not misused, the College prohibits emails that are profane, threatening, libelous, unlawfully harassing or discriminatory, or otherwise a violation of law or College policy. Contributors to St. Olaf Google Groups must interact respectfully toward one another. Discrimination or harassment of any type will not be tolerated. Unacceptable behavior includes, but is not limited to, offensive comments; deliberate intimidation, stalking, or unwanted attention; inappropriate contact; harassing, derogatory, or demeaning conduct; or other behavior that demonstrates a lack of respect for another individual.

The College reserves the right to remove any individual’s access to these Google Groups if it is deemed that they have sent messages that are harmful in nature or otherwise in violation of law or College policy. In addition, the College may filter out spam or any other obvious advertising content.

An e-mail mailing list (or alias) will allow you to send a message to a number of recipients using only a single e-mail address. For example, if you address a message to alias_name@stolaf.edu, it will be received by every member of the mailing list. Some mailing lists are automatically generated from administrative data; others are created and maintained by individual users.

Student Mailing Lists

The stolaf-students Google Group should only be used to share information about official college business that is pertinent to current students. College business includes information about course registration and deadlines, housing, dining, safety and wellbeing, academic programs and initiatives, student employment, and other activities that help advance the mission of the college. "Reply-all" messages will not be allowed on stolaf-students. All current students are included in the stolaf-students Google Group.

stolaf-students

We automatically maintain a mailing list of all students: stolaf-students.

group of studentsdate addeddate removed
First-years in the class of 2025, entering 2021-2022 Semester 1September 1, 2021 
First-years entering in 2021-2022 InterimDecember 27, 2021 
First-years entering in 2021-2022 Semester 2February 1, 2022 
Transfers entering in 2021-22 Semester 1June 1, 2021 
Transfers entering in 2021-22 Interim/Semester 2January 1, 2022 
Graduated seniors in the class of 2021 July 1, 2021

stolaf-students-xx

We automatically maintain mailing lists for each class year, based on expected graduation year. The dates listed below are also the account expiration dates for students in each class year.

mailing listusable through…
stolaf-students-22September 20, 2022
stolaf-students-23September 20, 2023
stolaf-students-24September 20, 2024
stolaf-students-25September 20, 2025
stolaf-students-26September 20, 2026

stolaf-students-new

We automatically maintain a mailing list of all new students: stolaf-students-new. It includes students with any "new" status for any term in the current academic year:

  • New Matriculator (i.e., Degree Seeker)
  • New Transfer
  • New Other

Students entering the college in this academic year…are members of stolaf-students-new
 starting…ending…
2021-22June 1, 2021May 31, 2022

Course Mailing Lists

Course mailing lists include every registered member of a class. Faculty teaching the course and auditors are also included. Teaching assistants (TA's) are not included. The instructor can add additional recipients in Account Services under "Manage Class Groups." Course mailing lists should be used only with the authorization of the faculty member teaching the course.

There are two forms available: a long form (e.g., 2020-21-semester1-english-123) and a short form (e.g., english-123). The short form is only available during the term the course is taught. (see chart below for exact dates)

More examples:

  • 2020-21-interim-chem-120
  • 2020-21-summersession1-chem-120
  • chem-120a
  • history-135b-disc
  • history-135b-flc

The abbreviations for each department are: [show]

 long form usableshort form usable
year-term prefixuntil…from…to…
2020-21-semester1December 31, 2021
2020-21-interimJanuary 31, 2022
2020-21-semester2May 31, 2022
2020-21-summersession1July 15, 2022
2020-21-summersession2August 31, 2022
2021-22-semester1December 31, 2022September 1, 2021December 31, 2021
2021-22-interimJanuary 31, 2023January 1, 2022January 31, 2022
2021-22-semester2May 31, 2023February 1, 2022May 31, 2022

Academic Program Mailing Lists

We automatically maintain mailing lists for academic programs. (-majors, -conc, -emph, -program, and -lic) In addition, each one is also broken out into separate mailing lists for each graduation year. (e.g., history-majors-20)

The list of academic mailing lists are: [show]

Classroom Mailing Lists

We automatically maintain mailing lists for each classroom. The names are simply the building abbreviation followed by the room number. (e.g., cad324@stolaf.edu) Members include those who are listed as teaching a course in the room according to SIS, according to the following schedule:

The list of classroom mailing lists are: [show]

termstarting dateending date
2021-22 Semester 1September 1, 2021December 31, 2021
2021-22 InterimJanuary 1, 2022January 31, 2022
2021-22 Semester 2February 1, 2022May 31, 2022

Ensemble Mailing Lists

We automatically maintain mailing lists for each music ensemble. Members are populated from SIS data on the following schedule:

The list of ensemble mailing lists are: [show]

termstarting dateending date
2021-22 Semester 1July 1, 2021December 31, 2021
2021-22 Semester 2January 1, 2022June 30, 2022

Residence Hall Mailing Lists

We automatically maintain mailing lists for each residence hall, based on housing data on the following schedule:

The list of residence hall mailing lists are: [show]

termstarting dateending date
2021-22 Semester 1June 1, 2021December 31, 2021
2021-22 InterimJanuary 1, 2022January 31, 2022
2021-22 Semester 2February 1, 2022May 31, 2022