Room Draw Process

Roommate and Room Selection for 2020-21

Room draw is only for the classes of 2021, 2022, 2023 not incoming new students (1st year or transfer)

*All Times are in Central Standard Time*

We cannot meet any more single room medical requests.

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Step 1:  Roommate Selection – Available on May 21, 2020

EVERY PERSON THAT WANTS TO LIVE IN A RESIDENCE HALL MUST PARTICIPATE IN THIS STEP OF THE PROCESS.  

Please view the following screenshots and a walk through of the process.  Step 1-Roommate Matching.

  • Students should log into their housing portal through SIS. They will go to the room selection tab, and choose roommates/suitemates and assemble groups on desired housing types. You will be able to search for roommates by name or class year. Don’t wait to match – start talking to your friends/peers about next year and go to the housing portal and search for and request roommates. All roommate groups/pairs must be finalized in advance of the room selection event. If you do not have a fully-matched roommate group that matches the housing type you are wanting you will not be able to participate in that room selection process.
  1. Dectet Pod – if you want to live in an Ytterboe Dectet pod(10 residents) you and your roommate group will need to be 10 people, meaning YOU will need to select 9 roommates even though you are all living in different rooms, it is ONE pod.
  2. Sextet – if you want to live in a sextet you will select 5 roommates to complete your 6 person sextet. Even though you are living in different rooms you are living in one sextet.
  3. Triple – If you want to live in a triple you will select two other roommates to live in the triple.
  • Make sure to check your roommate profile-it must be set to display my information to be searchable for roommate selection. Once your roommate group has been finalized, please select Do not Display me so you do not come up when students are searching.
  • In your housing portal you will see the names of people who selected to live with you. You need to accept those requests, and they will need to accept your request.
  1. in the pod all 10 people need to request each other and accept each other. If one person doesn’t you won’t qualify for a pod.

Step 2: Make your Plan and a few backup plans

Step 3 – Priority Number Assignment  

  • Your group will be assigned a priority number that helps determine the time you enter a selection event.  The time will be posted to the housing portal on the day roommate selections were due/closed for specific room selection event.  Dates and times of room draw events are dependent on group size.
    • Priority numbers were determined randomly based on seniority.
      • Seniors first priority
      • Juniors second priority
      • Sophomores third priority.
  • You must fill the entire room/suite with a fully mutually matched roommate group at this time. Groups who do not meet the required group number will not be invited to participate in that room selection event. Please make sure or double check that  Step 1 is fully complete for this step to go smoothly! 

Step 4 – Room Draw Event Selection 

Please view the following walk through and screenshots of this process. Step 2-Room Selection.

  • Your roommate group will be assigned a priority number as stated above the day before the room selection you would like to take part in. Your group should choose ONE person that is available and responsible to do the entire room selection for the group using the group number.
  • Once the room draw event has started you may log on and see what is still available but will not be able to select until your assigned time. 
  • You will log onto the same portal through your SIS to go to the room selection site at your assigned time. At that time you will have 1 minute before the next group number enters the portal and selects. You have as long as you want, but only the 1 minute before someone else can come in and start selecting.
    • Dectet Pod Room Draw Event will give individuals 2 minutes to confirm the room due to the size of the roommate group.
  • The person that does the room selection for the group will be shown that their room selection was confirmed. After all room draw events end residents will be emailed their housing assignment.

Timeline 

May 21: Roommate Selection Opens

June 1: 8 a.m. Roommate Selection Closes; Group Priority Numbers and times assigned

June 3: Dectet Pod Selection (Ytterboe) starts at 10 a.m.

June 5: 8 a.m. Roommate Selection Closes; Assign group selection times for June 8 after selection closes

June 8: Room Selection for the following room types starts at 10 a.m.

  • General Triples: Hilleboe, Larson, Mellby, Thorson
  • Triple Suites: Rand
  • General Quads: Hilleboe, Mellby, Thorson
  • Quad Suites: Rand, Ytterboe 
  • Quints: Hilleboe, Ytterboe

June 10: 8 a.m. Close roommate selection for sextets, octets, and singles; Assign group selection times for June 11 events

June 11: Room Selection for the following room types starts at 10a.m.

  • Singles
  • Sextets: Ytterboe, Larson, Mohn
  • Octets: Mohn

June 12: 8 AM Close roommate selection for doubles; Assign group selection times for June 15

June 15: Room selection for Double Room Selection starting at 10 a.m.

Housing Types and Floor Designations  

Gender and Housing:
Gender is assigned to floors and rooms.  If you are interested in our gender inclusive housing communities, please contact Pamela McDowell as soon as possible  –  reslife@stolaf.edu

Quiet Floors: Mellby 3rd & 4th floor:  Two floors will be designated as quiet floors to meet the needs of students who choose to live in a more quiet environment than might be found on the average residence hall floor. Students who sign up to live on these particular floors agree to abide by the earlier quiet hours. Floors designated as quiet floors will be indicated on the Room Designation Charts.

Rand Quad Suites: The Rand Quad Suite draw requires four students of the same gender. Each quad suite consists of two double rooms connected by a bathroom. At the time a Rand Quad Suite is selected, the individual room assignment of each student must be indicated. Rooms designated as quad suites will be indicated on the Room Designation Charts. The beds in Rand Quad Suites must stay in the designated rooms. There cannot be a room for all of the beds and a room as a living area.Important for students rooms with a vacancy: In the case of a vacancy in a room the remaining roommate(s) will be made aware of his/her options for filling the vacancy.

Mohn Sextets (Six): Requires 6 students of the same gender. Each Mohn Sextet consists of three doubles located next to each other on the same hallway. At the time a Mohn Sextet is selected, the individual room assignment of each student must be indicated. Rooms cannot be designated as “sleeping rooms” and “living rooms.” All rooms must keep their original number of beds and furniture in the rooms. Rooms designated as part of a Mohn Sextet will be indicated on the Room Designation Charts.

Mohn Octets (Eight): Requires 8 students of the same gender. Each Mohn Octet consists of four doubles located next to each other on the same hallway. At the time a Mohn Octet is selected, the individual room assignment of each student must be indicated. Rooms cannot be designated as “sleeping rooms” and “living rooms.” All rooms must keep their original number of beds and furniture in the rooms. Rooms designated as part of a Mohn Octet will be indicated on the Room Designation Charts.

Ytterboe Dectets (Ten): Requires 10 students of the same gender. A dectet is composed of four doubles and two singles. At the time a dectet is selected, the individual room assignment of each student must be indicated.

Ytterboe Sextets (Six): Requires 6 students of the same gender. Each designed sextet is composed of two double rooms and two single rooms. A total of four sextets are located in Ytterboe. At the time a Ytterboe sextet is selected, the individual room assignment of each student must be indicated. There are 4 of this option in the building two for women and two for men – pods 210, 278, 310, 378.

Ytterboe Quints (Five): Requires 5 students of the same gender. There are two designed quints located in Ytterboe. A designed quint is composed of two double rooms and one single room. Additional quints can be taken from any remaining completely empty dectets remaining after dectet, nonet and octet draw. A dectet would be divided into two quints. At the time a Ytterboe quint is selected, the individual room assignment of each student must be indicated. This rarely has happened in the last 16 years.There are two of this option in the building – pods 110 and 178.

Ytterboe Quad (Four): Requires 4 students of the same gender. This is a designed quad consisting of two double rooms. There is one designed quad in Ytterboe. At the time a Ytterboe quad is selected, the individual room assignment of each student must be indicated. The in only one quad in the building – pod 078.

General Quints (Five): Requires 5 students of the same gender. A general quint consists of one double room and one triple connected by a bathroom. At the time a quint is selected, the individual room assignment of each student must be indicated. Rooms designated as quints will be indicated on the Room Designation Charts.

General Quads (Four):  Requires 4 students of the same gender in a group to participate. Rooms designated as quads will be indicated on the Room Designation Charts.

General Triples (Three): Requires 3 students of the same gender in a group to participate.  Rooms designated as triples will be indicated on the Room Designation Charts.

Singles (One): Rooms designated as singles will be indicated on the Room Designation Charts For singles draw times, check the calendar of events. Singles will cost $1000 (19-20 price) more than other rooms on campus.

FAQ

  1. What are the dates of the process?
    1. May 20 – June 15. Timeline is above with detailed dates.
  2. How will I know if I have gotten the room I want?
    1. The person that is assigned to logging in and confirming the room type for your roommate group will be given a confirmation that they have received that room.
  3. How do I logon?
    1. You logon through your SIS portal and click Room Selection
  4. What are my different housing options?
    1. You have many different housing options listed above. You can see specific floor plans and pictures for some room types on the residence life web page. https://wp.stolaf.edu/reslife/
  5. What if I would like to live in a gender inclusive community?
    1. Please email Pamela McDowell as soon as possible. reslife@stolaf.edu
  6. What if I don’t have a roommate I want to live with and don’t want a single?
    1. Please fill out this form and you can also look at the form for others that have filled it out!
      1. https://docs.google.com/forms/d/e/1FAIpQLSfDE7YqFQTdlQlolSDMFLItqA0NzVR44CaiV8Q8Oick4w-TkA/viewform
  1. What if I need a medical accommodation for rooming next year?
    1. There are times that students require certain accommodations for their on campus housing success.   These accommodations could be location near a bathroom, access to a single stall, lockable bathroom, a building with an elevator, living on a lower level, a room without carpeting, a single.
    2. Students who receive accommodations do not participate in room draw – they are assigned a room that meets their needs.
    3. In order to receive an accommodation the appropriate documentation needs to be submitted to Disability and Access.  Appropriate documentation would be a letter from your healthcare provider that outlines a diagnosis, symptoms your experience, what accommodation is being requested and why it is a necessity.  Documentation Guidelines You should also fill out an Accommodation Request form.  The documentation should be submitted by April 1, 2020.
    4. A committee comprised of staff from Disability and Access, Residence Life and the Counseling Center will meet and evaluate the documentation and make decisions if the accommodation requested will be met. It is also appropriate for students to meet with staff in Disability and Access to discuss their request.  There may be instances where we cannot meet the accommodation requested but can offer other accommodations.   Just because an accommodation was made in the past does not mean that we will be able to make it again.