Benefit Election Process

Newly-hired faculty and staff whose FTE is 0.50 and above are eligible to elect benefits within the first 30 days of employment.

To Elect Benefits:

1. Attend a benefits orientation meeting
2. Review helpful resources
3. Read about the forms you’ll receive
4. Enroll your dependents in Employee Self-Service

All new faculty and staff are encouraged to make their benefit elections as quickly as possible to ensure coverage goes into effect, double payroll deductions don’t need to be taken, and identification cards arrive in a timely matter.

Attend Benefits Orientation

Meet with Travis Grant

Associate Director of Benefits and Compensation

Travis will meet with you to explain each benefit in detail. This is a wonderful time for you to bring your questions and receive assistance while making these important decisions.
If you’re ready, you can complete the necessary forms during this meeting or schedule a follow-up meeting to finish the process.
Contact Travis at or 507-786-3689.

Review Helpful Resources

Summary of Benefits

Read about each benefit offering, including premiums, deductibles and more.

Take me to the Benefits Summary

Benefits Website

Take a look through this website for commonly-used forms, contact information and benefit plan documents.

View website now

Non-exempt employee benefit deductions are withheld over 24 pay periods per benefit year. Exempt employee benefit deductions are withheld over 12 pay periods per benefit year.

Introductory Videos

Health, HSA & FSA

Health Plan Options, Health Savings Account, Flexible Spending Account

Watch ➤

Dental, Life & LTD

Dental Plan, Basic Life, Additional Life, Dependent Life, Long-Term Disability

Watch ➤

Retirement & VEBA

403(b) Matched and Unmatched Plan, and Retirement Healthcare Savings Plan

Watch ➤

Voluntary Benefits

Vision, Dependent Care, Legal Services, Identity Theft Protection, Long-Term Care


Additional Benefits

Life Assistance Program, Learn to Live Mental Health Online Therapy Program


Read About the Forms

The following forms are provided to you by Human Resources during your benefits orientation.

Election of Benefits (EOB) Form

This form is used to collect all benefit elections and set up your payroll deductions.

Who’s Being Covered?

This form allows you to specify who you wish to cover under each benefit plan.

Life Insurance 

Should a life insurance claim need to be filed, St. Olaf College is required to provide this form to the life insurance carrier.

Basic Life Declination of Coverage

This form is only required if you chose to limit your Basic Life Insurance to $50,000.

Prior Service Affidavit

This form is only required if you meet the prior service eligibility criteria to enter the Matched 403(b) Retirement Plan.

Enroll Dependents

If you elected to cover dependents under health or life insurance, please add their information into the Dependent section of Employee Self-Service (ESS). Adding this information enables Human Resources to process your ACA 1095-C form, which is required for income tax filing purposes.

Access ESS and view step-by-step instructions