Benefit Election Process

Newly-hired faculty and staff whose FTE is 0.50 and above are eligible to elect benefits within the first 30 days of employment.

To Elect Benefits:

1. Attend a Benefits Orientation
2. Review Helpful Resources
3. Complete Required Forms
4. Enroll your Dependents

All new faculty and staff are encouraged to make their benefit elections as quickly as possible to ensure coverage goes into effect, double payroll deductions don’t need to be taken, and identification cards arrive in a timely matter.

1: Attend a Benefits Orientation

Meet with our Benefits Team

Travis Grant

Interim Director of Human Resources

Contact Travis at or 507-786-3689.

Kate Adams

Benefits Specialist

Contact Kate at or 507-786-3852.

A benefits team member will send you an invitation to an orientation via email within your first few days of employment.

2: Review Helpful Resources

Summary of Benefits

Read about each benefit offering, including premiums, deductibles and more.

Take me to the 2023-24 Benefits Summary

Benefits Website

Take a look through this website for commonly-used forms, contact information and benefit plan documents.

View website now

Non-exempt employee benefit deductions are withheld over 24 pay periods per benefit year. Exempt employee benefit deductions are withheld over 12 pay periods per benefit year.

3: Complete Required Forms

Please return completed forms to the Human Resources office in Tomson Hall 180 within the first 30 days of your employment.

Election of Benefits (EOB) Form

This form is used to collect all benefit elections and set up your payroll deductions.

Benefits Enrollment Information Form

This form allows you to specify who you wish to cover under each benefit plan.

Coupe Financial Agreement Online Form

This online form is only required if you enroll in a Coupe health insurance plan.

New York Life: Enrollment & Change Form

Should a life insurance claim need to be filed, St. Olaf College is required to provide this form to the life insurance carrier. Please list your beneficiaries here.

New York Life: Basic Life Declination of Coverage Form

This form is only required if you chose to limit your Basic Life Insurance to $50,000.

Prior Service Affidavit Form

This form is only required if you meet the prior service eligibility criteria to enter the Matched 403(b) Retirement Plan.

4: Enroll your Dependents

If you elected to cover dependents under health or life insurance, please add their information into the Dependent section of Employee Self-Service (ESS). Adding this information enables Human Resources to process your ACA 1095-C form, which is required for income tax filing purposes.

Access ESS and view step-by-step instructions