New Hire Benefit Election Process

All new faculty and staff are encouraged to make their benefit elections as quickly as possible to ensure coverage goes into effect, double payroll deductions don’t need to be taken, and identification cards arrive in a timely matter.

Familiarize Yourself with the Benefit Offerings

Introductory Videos

Health, HSA & FSA

Health Plan Options, Health Savings Account, Flexible Spending Account

Watch ➤

Dental, Life & LTD

Dental Plan, Basic Life, Additional Life, Dependent Life, Long-Term Disability

Watch ➤

Retirement & VEBA

403(b) Matched and Unmatched Plan, and Retirement Healthcare Savings Plan

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Voluntary Benefits

Vision, Dependent Care, Legal Services, Identity Theft Protection, Long-Term Care


Additional Benefits

Life Assistance Program, Learn to Live Mental Health Online Therapy Program


Complete the Required Forms

Election of Benefits (EOB) Form

If your hire date is between August 2 and August 16 you will complete this form online. If your hire date is not in the timeframe mentioned, you will be sent a paper form to your St. Olaf email. You must:

  1. Print the form
  2. Provide an election in each box
  3. Sign and date
  4. Either scan or take a photo of the completed form and email it back to
Life Insurance — Basic, Voluntary, and Dependent Life and Accidental Death and Dismemberment Coverage 

Should a life insurance claim need to be filed, St. Olaf is required to provide this form to the life insurance carrier.

complete Now ➤

Basic Life Declination of Coverage

This form is required if you chose to limit your Basic Life Insurance to $50,000.

complete Now ➤

Prior Service Affidavit

This form is required if you meet the eligibility requirement to enter the Matched 403(b) Retirement Plan.

complete Now ➤

Paying for Your Benefits

Non-exempt employee benefit deductions are withheld over 24 pay periods per benefit year. Exempt employee benefit deductions are withheld over 12 pay periods per benefit year.