Benefit Election Process
To Elect Benefits:
1. Attend a Benefits Orientation
2. Review Helpful Resources
3. Enroll through Oracle
4. I’ve made my elections, now what?
All new faculty and staff are encouraged to make their benefit elections as quickly as possible to ensure coverage goes into effect, double payroll deductions don’t need to be taken, and identification cards arrive in a timely matter.
1: Attend a Benefits Orientation
A benefits team member will send you an invitation to an orientation via email within your first few days of employment.
2: Review Helpful Resources
Summary of Benefits
Read about each benefit offering, including premiums, deductibles and more.
Benefits Website
Take a look through this website for commonly-used forms, contact information and benefit plan documents.
Non-exempt employee benefit deductions are withheld over 24 pay periods per benefit year. Exempt employee benefit deductions are withheld over 12 pay periods per benefit year.
3: Enroll through Oracle
1. Enroll Your Dependents and Beneficiaries
In Oracle, add family and others before you enroll. This is a required step, even if you intend to elect Employee Only coverage, as you need at least one beneficiary for life insurance elections. St. Olaf only allows legal dependents and spouses to join an employee’s coverage.
4. Prior Service Affidavit Form
This form is only required if you meet the prior service eligibility criteria to enter the Matched 403(b) Retirement Plan. Click here to access the form. Please return to Human Resources when completed.
Your eligibility to elect benefits is within the first 30 days of employment.
4: I've made my elections, now what?
Who will I receive an ID card from?
- BCBS/BCBS Coupe: YES
- Delta Dental: YES
- Vision Service Plan: NO
- Further – HSA: YES (debit card)
- Further – Full/Limited FSA: YES
- Further – Dependent Care FSA: NO
- Legal Shield: NO
- ID Theft: NO
*Typically, ID cards/debit cards/member information will be delivered within a week of your benefits being effective. If you do not receive your ID cards or debit cards, please reach out to the respective customer service or hrstaff@stolaf.edu.
Links for member portals and online benefits?
- BCBS – Blue Care Advisor
- BCBS Coupe – Coupe Member Portal
- Delta Dental
- Vision Service Plan
- Further
- TIAA – 403b Retirement Savings Account
- Legal Shield
- ID Theft
- Employee Assistance Program
- Organization Web ID: NYLGBS
- Company Name: “ST. O”
*Each member portal/website has an App Store version available, in addition to a desktop version.
Where can I get help in the future?
- Benefits Program
- Delta Dental: 1-800-448-3815
- Further: 1-800-859-2144
- TIAA: 1-800-842-2252
- Emeriti/VEBA: 1-800-EMERITI
- Vision Service Plan: 1-800-877-7195
- Employee Assistance Program: 1-800-344-9752
- Legal Shield: 1-800-654-7757
- ID Theft: 1-800-654-7757
- BCBS: 1-866-873-5943
- BCBS Coupe: 1-833-749-1969 / healthvalet@coupehealth.com
- St. Olaf Assistance: hrstaff@stolaf.edu