Documentation Criteria for Accommodations

St. Olaf College ensures its students are not discriminated against solely on the basis of disability, as instructed by Title III of the Americans with Disabilities Act, the ADAAA, and Section 504 of the Rehabilitation Act.

If a student has a disability for which they are unable to otherwise have equal access to the College’s programming, accommodations are often the way to help ensure there is equal access.

To determine if accommodations are appropriate, students must meet with an Access Specialist to engage in the interactive process. For disabilities that are not apparent, documentation from a qualified and relevant third party may be necessary to show that the student is of the protected class laid out in the law.

It is the student’s responsibility to gather and present the documentation to their Access Specialist. It may also be helpful to sign a Release of Information form so that the Access Specialist can follow up with the provider for any additional information.

Third-party documentation should contain all of the following:

  • A clear statement of the diagnosed disability including the DSM-V diagnosis, if applicable
  • An educational, developmental, and medical history or a summary of presenting symptoms as it relates to the diagnosis
  • A list of all assessment instruments and relevant scores used to make the diagnosis
  • A description of the functional limitations the disability imposes
  • A statement of why the disability qualifies the applicant for any accommodations the provider might be recommending
  • Signature and diagnosis made by a qualified professional practicing in the area in which the disability is diagnosed and who is not related to the student
  • Generally, the documentation should be current (General standards are 3 years for ADHD, 5 years for a learning disability, 1 year for a psychiatric disability.)

Verification of Disability Form

Your provider may choose to use the Verification of Disability Form to deliver pertinent documentation. Because your medical records are protected by HIPAA, your provider will need you to sign a Consent to Release Information at their office before they can fill out this verification form.

Submitting Documentation

To submit documentation please either use the Verification Form linked above, or email to

Alternatively, documentation can be mailed or faxed using the information below, or hand-delivered by the student to Tomson 153 (The Academic Success Center) clearly addressed to Disability and Access Staff.

For more information, please reach out to Disability and Access Staff using the following contact information:

 507-786-3288 (7-1-1 for MNLink Relay)
fax: 507-786-3923

Mailing address:
Disability and Access
St. Olaf College
1520 St. Olaf Avenue
Northfield,  MN  55057-1098