Documentation Criteria for Accommodations

Students requesting reasonable accommodations need to meet with an Access Specialist to discuss past accommodations and any disability-related barriers they anticipate or are experiencing in their academics at St. Olaf. Documentation verifying a disability may be necessary for establishing accommodations. In keeping with the Association for Higher Education and Disabilities (AHEAD) Guidance, the following sources of documentation are collected and evaluated in determining reasonable accommodations:

General guidelines for third party documentation:

  • A clear statement of the diagnosed disability including the DSM-V diagnosis if applicable
  • An educational, developmental, and medical history or a summary of presenting symptoms as it relates to the diagnosis
  • A list of all assessment instruments and relevant scores used to make the diagnosis
  • A description of the functional limitations the disability imposes
  • A list of the recommended educational accommodations. Please note, these are recommendations as the College is tasked with determining reasonable accommodations in the context of its own facilities, programming, and environment
  • A statement of why the disability qualifies the applicant for accommodations requested
  • Signature and diagnosis made by a qualified professional practicing in the area in which the disability is diagnosed and who is not related to the student
  • Generally, the documentation should be current (General standards are 3 years for ADHD, 5 years for a learning disability, 1 year for a psychiatric disability.)

Verification of Disability Form

Your provider may choose to use the Verification of Disability Form to deliver pertinent documentation. Because your medical records are protected by HIPAA, your provider will need you to sign a Consent to Release Information at their office before they can fill out this verification form.

Submitting Documentation

To submit documentation please either use the Verification Form linked above, or email to

Alternatively, documentation can be mailed or faxed using the information below, or hand-delivered by the student to Tomson 153 (Center for Advising and Academic Support) clearly addressed to Disability and Access Staff.

For more information, please contact:

Laura Knobel-Piehl –


Terri Rosen –

phone: 507-786-3288 (7-1-1 for MNLink Relay)
fax: 507-786-3923

Mailing address:
Disability and Access
St. Olaf College
1520 St. Olaf Avenue
Northfield,  MN  55057-1098