St. Olaf College | Oracle Reference Page
November 14, 2023
Oracle Update
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Time Reporting, Hiring, and More

Dear Staff and Faculty,

We are grateful that so many of you have signed up for and attended the Oracle Workshops this week! We have shared with you a range of topics, including an introduction to employee self service, pay, time entry, absence, expenses and invoicing, recruiting, and student employment.

As we continue to transition into Oracle, our new enterprise system, we will be sending you updates in the coming weeks about what you can expect from Oracle and how best to use it. Along with this weekly newsletter, you can also learn more about the Oracle implementation at stolaf.edu/oracle.

Thank you for your excitement, patience, and understanding as we bring Oracle online.

Leslie Moore on behalf of the Oracle Team

Updates and News
  • T-33 days until go-live: Beginning December 16, Oracle Phase 1 will be live.
  • Entering time: Non-exempt staff employed by the college (like hourly employees and student employees) will continue entering their time into TES until the dates below:
    • Beginning December 16, hourly staff will enter their time using Oracle.
    • Beginning December 22, students will enter their time in Oracle.
  • W-4s and Direct Deposits: Changes to W-4s or Direct Deposits after November 16 will not take effect, and the data will not be carried over into Oracle. Changes to W-4s and Direct Deposits can be entered after January 1. 
  • Freeze on employment: Starting on Friday, November 17, the college will freeze the hiring of staff and students until January 1, 2024. No new jobs will be posted during this time. Please reach out to the Oracle Team and Human Resources if you believe you need to fill a role during this period that is essential to the operation of the college. 
  • Suspension of status changes until January 1: Starting on Friday, November 17, the college will suspend hiring, equity increases, promotions, FTE changes, title changes, and similar changes in employee status until January 1, 2024.
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