Cancellation and Refund Policies

Smith Center for Global Engagement
Study Abroad/Away
Cancellation and Refund Policies

Cancelling your plans?

All students must complete the Study Abroad/Away Program Cancellation Form to officially withdraw from a program.

Scholarships

Cancellation Form

Program Fees Explanation

No penalty.
Semester, Year and Summer Program Commitment Deadline – Early March
January Term Program Commitment Deadline – Early May

Fall, Fall with January Term, and Year-Long Programs

- On or before June 1: no penalty
- Between June 2 and July 1: $500
- Between July 2 and scheduled program departure: Cancellation fees are assessed as necessary and vary depending on program and date of cancellation. In no case is the fee less than $500.
- All students must complete the Study Abroad/Away Cancellation Form to officially withdraw from a program.

Spring and Spring with January Term Semester Programs

- On or before September 1: no penalty
- Between September 2 and October 1: $500
- Between October 2 and scheduled program departure: Cancellation fees are assessed as necessary and vary depending on program and date of cancellation. In no case is the fee less than $500.
- All students must complete the Study Abroad/Away Cancellation Form to officially withdraw from a program.

January Term Programs

- Before September 11: no penalty
- September 11 to October 1: $500
- Between October 2 and scheduled program departure: Cancellation fees are assessed as necessary and vary depending on the program and date of cancellation. In no case is the fee less than $500.
- If St. Olaf cancels a program, no cancellation penalties will be assessed to any participant.
- All students must complete the Study Abroad/Away Cancellation Form to officially withdraw from a program.

Cancellation fees are assessed as necessary and vary depending on the program and date of cancellation. In no case is the fee less than $500.
No refunds will be made to students who are terminated from the program as a result of disciplinary or behavioral problems.
All students must complete the Study Abroad/Away Cancellation Form to officially withdraw from a program.

Students who must withdraw from the program (before or after the program has begun) for medical reasons will receive a refund of all recoverable funds. The student must provide a doctor’s statement verifying that the student is medically unable to participate in the program.

All students must complete the Study Abroad/Away Cancellation Form to officially withdraw from a program.

Failure to Meet Prerequisite:

Some abroad/away programs have a prerequisite. Students who are enrolled in a course that is a prerequisite for an abroad/away program must satisfactorily complete that prerequisite in order to participate in the program. If the student does not satisfactorily complete the prerequisite course, he or she is responsible for all cancellation penalties related to the program.

Termination from the Program:

Prior to departure: If a student is terminated from the program by St. Olaf College as a result of disciplinary or behavioral problems, fees will be assessed as necessary and will vary depending on the program and date of termination.
After the program has begun: No refunds will be made to students who are terminated from the program as a result of disciplinary or behavioral problems.

Student Accounts Adjustments

Smith Center program fees are billed to St. Olaf student accounts. At the time of cancellation, if a student has not yet been billed the program fee, cancellation fees will be added to the student account as described above. If a student has already been billed or paid for program fees, Smith Center will credit the St. Olaf student account for the program fee less the applicable cancellation fee amount, according to the dates/timelines above.

In the event that St. Olaf cancels the program, program fees “billed to student account” will be refunded or not charged. St. Olaf is unable to refund payments made by the student out of pocket, for example for passports, visas, or flights. We encourage students to wait to pay for these items until abroad/away study is assured or to seek out other methods of reimbursement, such as refundable flights or travel insurance.