Updates and News

• T-11 days until Go-live: Beginning on Saturday, December 16, Oracle will be live.
  • Faculty and Staff will receive access to Oracle on Monday, December 18.
  • Students will receive access to Oracle on Friday, December 23.
• Non-exempt (hourly) staff — time entry and December pay: The final date for you to enter your time is Friday, December 15. During the week of December 18, you may receive notifications to adjust your time for the December 2–15 pay period to complete your last check for the current period, which will be paid on December 22, 2023.
• Faculty and exempt staff — December pay: You will receive your paycheck on December 29, and your December statement will appear in ESS. Your January pay statement will appear in Oracle.
• Your W-2, annual salary letter, and 1095-C: These documents will still be available in Document Self-Service (DSS) after we go live.
  • Your previous pay statements will NOT be available in ESS after we go live.
• Wells Fargo: We will continue to use Wells Fargo until the end of the statement period (on or around December 21).
• Lawson: We will continue to use Lawson through the end of December for our financial reporting.
• Oracle Expenses and Invoicing: These modules will go live after January 1, 2024.
• Activity Codes: Currently, activity codes have different purposes across campus and are not defined in Lawson. The “Activity” segment in Oracle has a different purpose, however, and all values need to be defined. Please reach out to Nate Engle at engle1@stolaf.edu beginning on Monday, December 11, if you need to set up these values in Oracle. In your email to Nate, please describe how you use activities in Lawson and provide a listing of the values that you use.

Recruiting and Hiring Staff during January 2024

Please email Amra Mucic at mucic1@stolaf.edu if you plan to hire staff after we lift the freeze. Human Resources needs to know what your recruiting plans look like so they can support you in Oracle.

Engage

• DROP-IN WORKSHOPS during the week of December 18: To support your transition to Oracle, Human Resources and Finance will hold drop-in workshops during the first week that we are live. We will share the location and schedule in next week’s Oracle Project Update Newsletter.

FAQs

• Why are we going live on December 16? 
  We need to go live on December 16 so that our non-exempt (hourly) staff can begin recording their time and so that we can pay them on time, according to our current biweekly schedule, on January 5.
• Why have we chosen to transition from Lawson to Oracle mid-year rather than during the summer?
  We would like to begin the new tax year in Oracle. Otherwise, the tax year would span two different systems, which would be challenging both for our faculty and staff and the Business Office.