Instructions for Submitting a Proposal to Repeat an Off-Campus January Term

    The proposal portal can be found here: https://nextcatalog.stolaf.edu/courseadmin/

    Please follow these steps in completing your proposal to repeat an existing off-campus January Term:

    • If the program asks you to log in, please do so with your St. Olaf user name and password. After logging in, enter the appropriate department/program code in the box next to the green “Search” button (for example: ARTS, ECON, or MATH).
    • Select the course you wish to offer from the list that is returned from your search, then click the “Edit Course” button on the right-hand side of the screen.
    • Enter your name, email, and phone extension at the top of the form; select the next year and term the course will be offered.
    • For “Course Location,” the field should already be pre-populated with “Domestic” or “International.” You will need to enter or update responses to the prompts that follow.
    • Please upload the following documents where indicated:
      • Your rationale for conducting this course off-campus as a study away/abroad course.
      • A copy of your anticipated itinerary.
      • A copy of the preliminary budget you have developed in consultation with The Smith Center.
      • A copy of the syllabus from the last time the course was offered. If you are anticipating changes to the course learning outcomes, itinerary, activities, and/or assessments, an updated draft syllabus is preferred.
    • If the course has already been approved to carry one or more OLE Core attributes and the ILO question prompts in the form are blank, enter “NA” in response to any of the prompts pertaining to that/those attributes.
    • When you have completed your proposal, begin the workflow process by clicking on the “Start Workflow” button at the bottom of the screen.
    • Workflow typically follows this path:
      • Department Chair/Program Director
      • Director of The Smith Center
      • If approval is requested for the addition of WAC, the proposal will then go to the Writing Program Director
      • The Associate Dean for the department/program
      • The Continuing Programs Subcommittee
      • The Curriculum Committee.