Student Accounts

Student Accounts
Student Accounts

Thank you for visiting the St. Olaf College Student Accounts web page. The primary role of the Student Accounts Office is to create and maintain each student’s comprehensive fee billing statement, and to work with families to settle those accounts as they come due. We can answer specific questions about your account and, as a part of the Business Office can process credit balance refunds via check or direct deposit.

Student Information System

Parent Portal

Fall Newsletter

Important Information:
Unpaid Balance Holds
Refund Policies for Withdrawals and Tuition Insurance

Phone

507-786-3296 or 866-640-4702

Email

tuition@stolaf.edu

Address

Business Office
1520 St. Olaf Ave.
Northfield, MN 55057

Office

Tomson Hall 120

Hours

Monday – Friday: 8:00 AM – 4:30 PM

On the Financials tab in SIS, you might see two different balances; one under “Account Detail” and the other under “Bills”. The balance under “Bills” shows the amount you owed at the time that the last bill was generated. The most up-to-date charge is the one under “Account Detail” because it shows if there were any charges added to your account after the last bill was generated.

In early July, the bill for fall semester will be emailed to the student’s St. Olaf email account. All billing statements are sent as e-bills to the St. Olaf student email accounts automatically. If a student wishes to grant access to someone other than themselves, he or she may add additional email addresses in the Student Information System (SIS) under the Permissions section. Due to FERPA guidelines the student must be the one to set up access to their bill.

Spring bills are sent in early January.

If you would like your parent or guardian to have access to your tuition statements, and to be able to make payments online, you can add them in Permissions page. To do this, you will need to sign into the SIS and click on the Permissions link. Enter the relevant email addresses (one at a time if the email address is not already in here) and authorize viewing of selected information to that address. Click the green Grant Access button to grant access to the selected options for that email address. An email will then be sent to that address letting them know that they now have access to this information. If you need further assistance please visit the Parent Access page.

Students may purchase books online or in the bookstore and use credit cards, cash, Ole dollars, or checks to pay for books. Textbooks may also be charged to your tuition account. If books are charged to a student’s account, your options to pay for them are the same as the options to pay for tuition charges; out of pocket payments, payment plan, and financial aid.

Students need to complete the Student Payment Authorization Form to have student work earnings put towards their tuition account. As you work and earn money, your paycheck is applied to your student account. You also have the option to have the funds deposited directly into a checking or savings account. Either of these payment methods can be changed at any point during the school year.

First-year students are provided with a work assignment by the Human Resources department. Students are paid for the hours they work each pay period and must schedule the appropriate number of hours per week to earn their full work awards, e.g. 10 hours/week to earn approximately $2,700 for the year. Students who need assistance in finding more hours to earn their work award should contact the Human Resources department. We cannot guarantee that all students will earn the full amount of their work awards, but we will attempt to match students with supervisors who can provide adequate hours.

Yes, before you can start working on campus, you will be required to complete an I-9 Verification Form, in person. In order to complete the forms, two acceptable forms of identification are required. These forms include a U.S. Passport, driver’s license and Social Security card. You must bring original documents—we cannot accept photocopies! There are other options for acceptable identification. If you have any questions, you should contact the Human Resources Department. Please see the Student Employment homepage for more information.