Employment Paperwork

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All Students Need to Complete The Following Four Forms BEFORE They Begin Work

After accepting a job offer, you will need to log in to Oracle, find your Journeys tile, and complete the Student Checklist.

I-9 Employment Verification – Initiated in oracle after you accept a job offer

Federal W-4 Tax Withholdings

If you require a paper copy of this document, please reach out to: payroll@stolaf.edu.

Minnesota W-4 Tax Withholdings

If you require a paper copy of this document, please reach out to: payroll@stolaf.edu.

Payment ELECTION

If you require a paper copy of this document, please reach out to: payroll@stolaf.edu.

 

New to Student Employment (“Pending Workers”):

(Click on the orange text to access the corresponding links)

  1. 1) Apply for a job in Oracle. 
  2. You will not be able to complete your required employment paperwork or receive an Oracle account until after you have applied for a job.
  3. Visit the Student Job Board webpage to view openings.
  • 2) Once you have applied to a job in Oracle and received a job offer (via an email notification from Oracle), you must then respond to the job offer. To respond you will need to click the link in the Congratulatory Job Offer email. After you click the link, scroll down to the bottom of the page and click “accept” or “decline”. 
  • A separate email will prompt students to enter “sensitive information” which includes the following:
    • Date of Birth
    • Country
    • Social security number/national identifier
  • This information is required for your Oracle profile – please make sure to add it or your Oracle profile cannot be completed.
  • 3) After you accept an Oracle job offer, please expect a 5-10 business day delay before being able to access Oracle. This delay occurs because HR must complete a manual data entry task before new student employees can successfully log into Oracle.
  • Students can check periodically to see if they have access by clicking the “Company Single Sign-on” button on the Oracle Login page.
  • 4) Complete ‘Section 1’ of your Form I-9.
  • Once pending workers have access to Oracle, they will then be able to complete ‘Section 1’ of the Form I-9 through the Student Checklist under the “Journeys” tile on Oracle.
  • When you begin the Form I-9, be aware: if you list the current calendar date as your start date, you only have a 3 day window to complete ‘Section 2’ of the form with Human Resources.
  1. 5) After completing ‘Section 1’ of the Form I-9, you will need to schedule an appointment with HR to complete ‘Section 2’ of the Form I-9. 
  2. Schedule an appointment with Student Employment staff in the HR office, located in Tomson Hall 180A, or stop by during drop in hours on a Tuesday or Wednesday from 2pm – 4pm with your required identification documents. View the list of acceptable documents. You must provide either:
    • [1] one item from List A; 
    • OR [1] one item from List B and [1]one item from List C.)
    • Note: Documents must be original, NO photos or copies accepted. 
  • 6) Visit HR for your scheduled appointment.
  1. 7) Complete the rest of the paperwork on the Student Checklist (W-4 and Payment Election), which can be found under the “Journeys” tile on Oracle.

Please review and explore these helpful resources (click on the texts below to access the corresponding links):