Records Expungement

    Student Conduct Records Expungement

    This policy is in effect beginning September 5, 2024 and is not retroactive

    Record expungement is a procedure within the Dean of Students Office. Some disciplinary records may be removed from external reporting of records and will eventually be permanently removed from the college record.

    Expungement Timeline

    Violation Level Graduates Current Students
    Level 1 May conferral of degree:
    Violations are removed from the records on August 1. 

    December conferral of degree:
    Automatic expungement will occur the following August.

    		 Requests for Early Expungement:

    • If criteria outline below is met, publicly available records will be expunged but continue to exist for internal purposes
    • Requests are due in June of each year and activated in July if approved
    Level 2 or 3 These violations are not eligible for expungement
    Discipline records retained for 7-years following a student’s graduation or withdrawal from St. Olaf College

    General Information

    The Dean of Students Office retains discipline records for all Level 2 and Level 3 violations for 7 years following a student’s graduation or withdrawal from St. Olaf. These violations are not eligible for expungement.

    Level 1 Expungements

    All Level 1 conduct violations will be removed from the records of St. Olaf graduates on August 1, following the conferral of their degree. For those to whom the degree is conferred in December, automatic Level 1 expungement will occur the following August.

    Student Request for Early Expungement

    Students found responsible for violations of the Code of Conduct may request the early expungement of a Level 1 conduct violation. In these cases, the record will be “expunged” concerning reporting external to the College, such as graduate schools and employers. Records will continue to exist for purposes internal to the College, such as off-campus study requests for records. Requests for early expungement are considered by the Dean of Students Office in June of each year. Grants of record expungement will be activated in July of each year.

    The following criteria must be met to request an Early Expungement:

    • The finding of responsibility was for a Level 1 (considered low level) violation of the Code of Conduct.
    • The student has earned at least 17.75 St Olaf course credits.
    • A total of two semesters have passed since the finding of responsibility for the case and there have been no additional findings of responsibility for violations since that time.
      There are no pending disciplinary proceedings involving the student.