Chairs’ Calendar

Department Chairs’ Calendar 2018-19 (last updated September 11, 2018)

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CategoryResponsibleDescriptionDates
Academic EventsChair/DirectorAcademic Leadership MeetingAugust 29, 2018
Academic EventsFaculty MemberFaculty MeetingAugust 30, 2018
Faculty AppointmentDean of the CollegeDOC sends letters of appointment for academic year 2019-20 to full-time tenure-track faculty with over 2 years of service to collegeSeptember 1, 2018
Faculty AppointmentDean of the CollegeVoting franchise list published by Dean’s officeSeptember 1, 2018
SabbaticalsFaculty MemberSabbatical Application Form Draft due to department chair and ADSeptember 1, 2018
RegistrarFaculty MemberNew student registrationSeptember 4, 2018
RegistrarFaculty MemberDrop/Add DaySeptember 5, 2018
Academic EventsFaculty MemberCLASSES BEGIN / Opening Convocation September 6, 2018
RegistrarChair/DirectorNew course/GE proposals due for Interim and Spring 2018-19 from departments/programs. Must include approval from appropriate AD.September 7, 2018
Academic EventsFaculty MemberAll Faculty GE DiscussionSeptember 20, 2018
Academic EventsNew ChairNew Chair Learning CommunitySeptember 21, 2018
RegistrarRegistrarPre-registration information sent to departmentsSeptember 21, 2018
Academic EventsChair/DirectorAcademic Leadership MeetingSeptember 27, 2018
Faculty AppointmentChair/DirectorDean's meeting with department chairs conducting comp reviews September 28, 2018
RegistrarChair/DirectorPre-registration course information due back from departmentsSeptember 28, 2018
BudgetChair/DirectorEnd of 1st QuarterSeptember 30, 2018
Faculty DevelopmentFaculty MemberProfessional Development Plans due to chairs from post-tenure review faculty (4th year after sabbatical)October 1, 2018
RegistrarChair/DirectorDeadline for Class/Lab changes for Interim and Spring 2018-19 October 1, 2018
RegistrarRegistrarPre-registration course information posted to webOctober 1, 2018
SabbaticalsFaculty MemberSabbatical Application Form due to department chair, with request for a recommendationOctober 1, 2018
Academic EventsFaculty MemberFaculty MeetingOctober 4, 2018
Faculty AppointmentChair/DirectorRequests to renew Teaching Specialists for subsequent 3-year term due to the Dean's officeOctober 15, 2018
Faculty DevelopmentFaculty MemberFTE Award Applications DueOctober 15, 2018
RegistrarRegistrarPre-registration Google Doc sent to departmentsOctober 17, 2018
Faculty DevelopmentFaculty MemberProfessional Development Grant Applications Due (for Interim and Spring 2018 Projects)October 18, 2018
Faculty DevelopmentFaculty MemberRelease Time Grant Applications DueOctober 18, 2018
Academic EventsNew ChairNew Chair Learning CommunityOctober 19, 2018
BudgetChair/Director1st Quarter Budget Review due to Budget Analyst in Dean's officeOctober 19, 2018
Faculty AppointmentChair/DirectorDue date for Declaration of Intent to submit a tenure track search proposal for faculty starting August 15, 2020October 19, 2018
RegistrarChair/DirectorNew course/GE proposals for 2019-20 off-campus Interims due to Registrar's officeOctober 19, 2018
Academic EventsFaculty MemberQuiet Week, October 22-26October 22, 2018
RegistrarFaculty MemberLast day of class for first-half of semester coursesOctober 23, 2018
RegistrarChair/DirectorPre-registration period for Interim and Spring 2018-19, Oct. 23-26October 23, 2018
SabbaticalsChair/DirectorFinal Sabbatical Application Form [signed by faculty member, chair(s), and AD(s)] and recommendations from department chairs due in the Dean’s office (Tuesday after Fall Break)October 23, 2018
RegistrarFaculty MemberFirst day of class for second-half of semester coursesOctober 24, 2018
RegistrarChair/DirectorPre-registration Google docs due back from departmentsOctober 29, 2018
RegistrarRegistrarWeb registration course submission period for Interim 2019, Oct. 31 - Nov. 2October 31, 2018
Academic EventsFaculty MemberFaculty MeetingNovember 1, 2018
Faculty AppointmentChair/DirectorDepartment Chairs' Evaluations due in the Dean’s office for tenure-track faculty in their second yearNovember 1, 2018
RegistrarRegistrarWeb registration course submission period for Spring Semester 2019, Nov. 2-6November 2, 2018
Faculty DevelopmentFaculty MemberHonorary degree nominations due to Dean's office by noonNovember 6, 2018
Academic EventsFaculty MemberAll Faculty GE DiscussionNovember 8, 2018
Academic EventsNew ChairNew Chair Learning CommunityNovember 9, 2018
RegistrarFaculty MemberDrop/add for spring semester by class year - SeniorNovember 9, 2018
RegistrarFaculty MemberDrop/add for spring semester by class year - JuniorNovember 12, 2018
RegistrarRegistrarMajor Certification Forms to chairs/directors (early grads, participators, preliminary for all seniors)November 12, 2018
RegistrarFaculty MemberDrop/add for spring semester by class year - SophomoreNovember 13, 2018
RegistrarFaculty MemberDrop/add for spring semester by class year - First YearNovember 14, 2018
Academic EventsChair/DirectorAcademic Leadership MeetingNovember 15, 2018
Faculty AppointmentChair/DirectorTeaching Specialist applications due to the Dean's officeNovember 15, 2018
RegistrarChair/DirectorClass/Lab 2019-20, including summer terms, open to chairs/directorsDecember 3, 2018
Academic EventsFaculty MemberFaculty MeetingDecember 6, 2018
RegistrarFaculty MemberLast Day of ClassesDecember 12, 2018
RegistrarFaculty MemberReading DayDecember 13, 2018
Academic EventsNew ChairNew Chair Learning CommunityDecember 14, 2018
RegistrarFaculty MemberFinal Exam Week Dec. 14-19; no exams on SundayDecember 14, 2018
Faculty AppointmentDean of the CollegeDean’s office sends notification of reappointment/non-reappointment of full-time tenure-track faculty in 2nd year of serviceDecember 15, 2018
BudgetChair/DirectorEnd of 2nd QuarterDecember 31, 2018
RegistrarFaculty MemberInterim Classes BeginJanuary 3, 2019
RegistrarFaculty MemberGrades due 9:00amJanuary 4, 2019
BudgetChair/Director2nd Quarter Budget Review due to Budget Analyst in Dean's officeJanuary 18, 2019
RegistrarFaculty MemberInterim ExamsJanuary 30, 2019
Faculty AppointmentChair/DirectorDepartment Chair evaluations (re: re-appointment and renewal) due in Dean’s office for full-time tenure-track in their first year of service and multi-year appointment faculty (not in their last year of appt.)February 1, 2019
RegistrarFaculty MemberSemester II classes beginFebruary 7, 2019
RegistrarChair/DirectorNew course/GE proposals for 2019-20 due from departments/programs. Must include approval from appropriate Associate Dean(s). NO late proposals for fall 2019-20 accepted.February 8, 2019
RegistrarChair/DirectorNew course/GE proposals for summer 2018-19 due to Registrar's office from departments. Must include approval from appropriate AD.February 8, 2019
RegistrarChair/DirectorNew course proposals for 2019-20 off-campus program field supervisor courses dueFebruary 8, 2019
Faculty AppointmentChair/DirectorProposals for tenure track searches for faculty starting August 15, 2020February 11, 2019
RegistrarChair/DirectorDeadline for submitting Class/Lab schedules for 2019-20 February 11, 2019
RegistrarChair/DirectorDeadline for submitting Class/Lab schedules for Summer terms 2018-19February 11, 2019
Academic EventsFaculty MemberFaculty MeetingFebruary 14, 2019
RegistrarFaculty MemberInterim grades due 9:00amFebruary 14, 2019
Academic EventsChair/DirectorAcademic Leadership MeetingFebruary 21, 2019
RegistrarRegistrarPre-registration course information sent to departmentsFebruary 22, 2019
RegistrarRegistrarMajor Certification Forms to chairs/directors for all seniorsFebruary 22, 2019
Academic EventsFaculty MemberAll Faculty GE DiscussionFebruary 28, 2019
RegistrarRegistrarSummer school 2018-19 registration opensFebruary 28, 2019
Faculty AppointmentChair/DirectorWritten notification of tenure and/or promotion candidacy from initiator(s) due to Dean’s officeMarch 1, 2019
Faculty AppointmentDean of the CollegeDOC sends notification of reappointment/renewal/non-reappointment/non-renewal of full-time tenure-track faculty in their first year of service and faculty with multi-year term appointmentsMarch 1, 2019
RegistrarChair/DirectorPre-registration information due back from departmentsMarch 1, 2019
RegistrarRegistrarPreregistration course information posted to webMarch 4, 2019
RegistrarChair/DirectorDeadline for Class/Lab changes for Fall 2019-20 March 6, 2019
Academic EventsFaculty MemberMajor Declaration Celebration in the BallroomsMarch 7, 2019
Academic EventsChair/DirectorAcademic Leadership MeetingMarch 7, 2019
Faculty AppointmentChair/DirectorDean's meeting with department chairs conducting comp reviews March 8, 2019
Faculty DevelopmentFaculty MemberProfessional Development Grant Applications due (for Summer and First Semester projects)March 11, 2019
Academic EventsFaculty MemberFaculty MeetingMarch 14, 2019
Academic EventsFaculty MemberAll Faculty GE DiscussionMarch 21, 2019
RegistrarFaculty MemberLast day of class for first-half of semester coursesMarch 22, 2019
BudgetChair/DirectorEnd of 3rd QuarterMarch 31, 2019
Academic EventsFaculty MemberQuiet Week, April 1-5April 1, 2019
RegistrarFaculty MemberFirst day of class for second-half of semester coursesApril 1, 2019
RegistrarChair/DirectorMajor Certification Forms due back from chairs/directors for all seniorsApril 2, 2019
RegistrarChair/DirectorPre-registration period for Semester I 2019-20, Apr. 5-9April 5, 2019
Faculty DevelopmentFaculty MemberMellby Lecturer nominations due to the Dean's office by noonApril 9, 2019
RegistrarChair/DirectorDepartments pre-registration Google docs due to RegistrarApril 10, 2019
Academic EventsFaculty MemberFaculty MeetingApril 11, 2019
Faculty DevelopmentFaculty MemberNEH Summer Stipend Endorsements dueApril 11, 2019
RegistrarRegistrarWeb registration course choice submission period for fall semester 2019-20, Apr. 12-16April 12, 2019
Academic EventsChair/DirectorAcademic Leadership MeetingApril 18, 2019
BudgetChair/Director3rd Quarter Budget Review due to Budget Analyst in Dean's officeApril 19, 2019
Academic EventsFaculty MemberAll Faculty GE DiscussionApril 25, 2019
RegistrarFaculty MemberHonors DayMay 3, 2019
Academic EventsFaculty MemberFaculty MeetingMay 9, 2019
RegistrarFaculty MemberLast Day of ClassesMay 15, 2019
RegistrarFaculty MemberReading DayMay 16, 2019
RegistrarFaculty MemberFinal Exam Week, May 17-22May 17, 2019
RegistrarFaculty MemberSenior grades due 24 hours after exam period; no later than 12:00 p.m. 5/23May 23, 2019
RegistrarFaculty MemberCommencement Weekend, May 24-26May 24, 2019
RegistrarFaculty MemberBaccalaureate/CommencementMay 26, 2019
BudgetChair/DirectorFiscal year endMay 31, 2019
RegistrarFaculty MemberReunion Weekend, May 31 - June 2May 31, 2019
Faculty AppointmentChair/DirectorDepartment Chair Evaluations (re: re-appointment) due in Dean’s office for all full-time tenure track faculty who have completed two years or more of teaching. (This includes those faculty who were evaluated November 1.)June 1, 2019
SabbaticalsFaculty MemberSabbatical Leave Preliminary Written Notification due to department chair, AD, DOC, and program director (if applicable) of intent to apply for sabbatical leave during the 2020-21 academic yearJune 1, 2019
RegistrarFaculty MemberSummer Term I beginsJune 3, 2019
RegistrarFaculty MemberNon-Senior Grades due, Semester II, 9:00amJune 6, 2019
Annual ReportFaculty MemberIndividual annual report and CV due to Dean's office (faculty with FTE of at least 0.5) (first Friday in June)June 7, 2019
Annual ReportChair/DirectorDepartment/Program Annual Report due to Dean's office (1st Monday in July)July 1, 2019
RegistrarFaculty MemberNo ClassJuly 4, 2019
RegistrarFaculty MemberSummer Term II beginsJuly 15, 2019
BudgetChair/DirectorRefine next year's budget - changes due to Budget Analyst in Dean's officeTBA
BudgetDean of the CollegeNext year's budget template sent to all Chair/Directors for completionTBA
BudgetChair/DirectorNext year's budget due to Budget Analyst in Dean's officeTBA
BudgetDean of the CollegeSummer student work awards sent out by Budget AnalystTBA